Difference between revisions of "Student Master program"

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__NOTOC__
 
__NOTOC__
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'''This will provide information about student's demographics, enrollment and vocational.'''
+
'''This will provide information about student's demographics, enrollment and vocational.'''
−
+
 
 +
[[Security Permissions for Student Master]]
 +
 
 
==Menu Location==
 
==Menu Location==
  
−
[[File:mb801.png]]
+
'''Student > Entry > Student Master'''
−
 
 
  
 
==Setup Options==
 
==Setup Options==
  
−
[[File:mb830.png]]
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[[File:studmastersetup.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
−
'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with a 700 access to the Student Information System, the user will be able to run programs for all schools in your district by choosing 700.
+
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
−
'''Grades''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
+
'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level
  
 
'''Find Only Active Students''' - Check the box to find only currently enrolled students without a leave date.
 
'''Find Only Active Students''' - Check the box to find only currently enrolled students without a leave date.
  
−
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
+
'''Do not show setup on launch''' - Check this box to not show setup when launching Student Master.  The next time Student Master launches it goes to the current year, current school, all grades, and all students.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
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'''Cancel''' - Click to cancel.
 
'''Cancel''' - Click to cancel.
  
−
==Main==
+
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Top==
 +
 
 +
[[File:studmastertop5.png]]
 +
 
 +
'''In the dark gray bar at the top after finding a student, the student's name will appear in:'''
 +
*yellow when a student has been marked absent from school.
 +
*red when the student is no longer active (has a leave date that is in the past).
 +
*green when when the student has a Programs Code of QUA (Quarantine).
  
−
'''NOTE''' - All fields in red are required and must be completed in order to save the record.
 
  
−
[[File:mb802.png]]
+
[[File:studmastertop6.png]]
  
−
'''[[Student Master - Name | Name]]''' - Click in the field to fill in information about the student.
+
'''[[SPED]]''' - This displays SPED information about the student. UPDATE 2024: JCampus imports Sped data nightly from LDOE and eSER. This will show any data changes from the previous day and will be available around 9am in JCampus. The user will be able to see the Evals, IEPs and Services in JCampus. The student info bar will show the student Special Ed status. Note that the Special Ed accommodations data has never been part of the nightly files and still isn`t.  
  
−
'''[[Student Master - Nickname | Nickname]]''' - Click in the field to fill in information about the student.
+
'''[[504]]''' - This displays 504 information about the student.
  
−
'''[[Student Master - Guardian | Guardian]]''' - Click in the field to fill in information about the guardian.
+
'''[[LEP]]''' - This displays LEP information about the student.
  
−
'''[[Student Master - Father | Father]]''' - Click in the field to fill in information about the father.
+
'''[[Student Master - Health | Health]]''' - This displays Health information about the student.
  
−
'''[[Student Master - Mother | Mother]]''' - Click in the field to fill in information about the mother.
+
'''[[SBLC 1 | SBLC 1]]''' - This displays SBLC and RTI information about the student.
  
−
'''[[Student Master - Emergency | Emergency]]''' - Click in the field to fill in information about the emergency contact.
+
'''[[Find a Student with the Search Bar | Search]]''' - Search for Student by Name, Physical Address, (using house number, street name, street suffix, and city), SIDNO, SASID, Birth Date, Phone Number, Parent Names, Guardian Names, and Emails.
  
−
'''[[Student Master - Resides With | Resides With]]''' - Click in the field to fill in information about the who student resides with.
 
  
−
'''Homeroom''' - Select the student's homeroom teacher from the pick list.
+
[[File:studmastertop7.png]]
  
−
'''Counselor''' - Select the student's counselor from the pick list.
+
'''Action Tasks'''
  
−
'''Advisor''' - Select the student's advisor from the pick list.
+
'''[[Using the iGear | iGear]]''' - Use the iGear to obtain a multitude of information about the student.
  
−
'''[[Student Master - Special Codes | Special Codes]]''' - Click in the field to fill in all special codes relevant to the student.
+
'''[[Print Student Demographic Sheet | Demographics]]''' - This will provide demographic information about the student.
  
−
'''[[School Clubs]]''' - Select the school club's the student is involved in from the pick list.
+
'''[[Enroll a Student (Basics)]]''' - This will provide instructions when enrolling a student for the first time in the district.
  
−
'''[[Alert Codes]]''' - Click in the field to fill in all alert codes relevant to the student.
+
'''[[Enroll a Student Using Re-Enroll]]''' - This will provide instructions when re-enrolling a student in the district.
  
−
'''Fees''' - If a student has any fees, it will show the total amount.
+
'''[[Leave/Entry Package | Leave/Entry Package]]''' - This will provide information needed when a student is leaving the school or for a meeting regarding the student.
  
−
'''SIDNO''' - The student's local identification number.
+
'''[[Enrollment Status Form for Individual Student | Enrollment Status Form]]''' - This will provide enrollment status information about a student.
  
−
'''Grade''' - Select the grade level that applies to the student.
+
'''[[MFP Audit]]''' - This will provide student information required for MFP audits by the state department of education.
  
−
'''Gender''' - Select the gender that applies to the student.
+
'''[[SPC Login Information]]''' - This will display the SPC Login Information for an individual student.
  
−
'''Ethnic''' - Select the ethnicity that applies to the student.
+
'''[[Same Address Lookup]]''' - This will display a list of students with the same addresses.
  
−
'''Birth Date''' - Select the student's date of birth.
+
'''[[Fees Management]]''' - This allows the user to add, edit, and delete fees on individual students and update account receivable amounts on fees.
  
−
'''Locker''' - Input the student's locker number and locker combination.
+
'''[[Personal Needs Profile]]''' - This will allow the user to add PNP (Personal Needs Profile) information for individual students.
  
−
'''[[Student Master - Transportation | Transportation]]''' - Click in the field to fill in information about the transportation for the student.
+
'''[[Doc Archive]]''' - This will allow the user the ability to upload / view personal documents stored in the Document Archive system.  
  
−
'''Health Card''' - Fill in the student's card number, card date and validator. By entering information to the Health Card area of Student Master, you can see the data in the [[Alpha/Recruiter List]].
+
'''[[Letter System]]''' - This will allow the user to print a letter for a student.
  
−
'''SASID''' - The student's state identification number.  
+
'''[[Accident Referral Letter]]''' - This will allow the user to access a report to be used for accidents and incidents.
  
−
'''Testing ID''' - Fill in the student's testing ID number.
+
'''[[Print IGP Form]]''' - This will allow the user to print an IGP (Individual Graduation Plan) Form.
  
−
'''Change Data''' - This will show the staff members name, along with the date and time when any Student Master information changes made to it, such as add/edit/adjust.
+
'''[[Print LEP Form]]''' - This action will allow the user to print the LEP Form.
  
−
'''Old SSN''' - If the student has a previous Social Security Number, it will display in this field.
+
'''[[Court Report]]''' - This action will allow the user to print any court related or parent meeting reports.
  
−
'''Old SSN Date''' - If the student had a previous Social Security Number and it changed, this fill will display the date it was changed.
+
'''[[Sticky Notes | Notes]]''' - This action will provide the user a way to see any sticky notes that have already been created or click on '''New''' to create a new note.
  
−
'''Current Zone''' - This is the student's current school zone.
+
'''[[FINS Referral Checklist]]''' - This will allow the user to print the '''FINS Referral Checklist''' for the student's records, (Referrals, Attendance, Discipline, etc.).
  
−
'''[[Student Master - Entry Date | Entry Date]]''' - Click in the field to fill in information about the entry of a student.
+
==Main==
  
−
'''[[Student Master - Leave Date | Leave Date]]''' - Click in the field to fill in information about the leave/drop of a student.
+
[[File:studmastermainnan.png]]
  
−
'''[[Student Master - Country Entry | Country Entry]]''' - Click in the field to fill in LEP information.
+
'''Note:''' All '''fields''' in red are required and must be completed in order to save the record.'''
  
−
'''SBLC Code''' - Select and SBLC code to either retained or promoted. If neither is selected then the student will pass.  
+
'''[[Student Master - Name | Name]]''' - Click in the field to fill in information about the student. To see initially entered data and/or edits to the fields under "Name", click on the title "Name" in the program to see information about the data.
  
−
'''School''' - This will show the school ID where the student is enrolled.
+
'''Paperclip''' - Click to show student document archive records.  (If ther is no paperclip then no documents have been uploaded.)
  
−
'''District''' - This will the district where the student is enrolled.
+
'''[[Student Master - Nickname | Nickname]]''' - Click in the field to fill in information about the student.
  
−
'''Year''' - This will show the school year, i.e. 1819.
+
'''[[Student Master - Guardian | Guardian]]''' - Click in the field to fill in information about the guardian.
  
−
'''Next Zone''' - This will show where the student will go to school in the next school year.
+
'''[[Student Master - Father | Father]]''' - Click in the field to fill in information about the father.
  
−
'''Comments''' - Type in any additional information/comment about the student.
+
'''[[Student Master - Mother | Mother]]''' - Click in the field to fill in information about the mother.
  
 +
'''[[Student Master - Emergency | Emergency]]''' - Click in the field to fill in information about the emergency contact.
  
−
==Top==
+
'''[[Student Master - Resides With | Resides With]]''' - Click in the field to fill in information about the who student resides with.
  
−
[[File:mb821b.png]]
+
'''Homeroom''' - Select the student's homeroom teacher from the pick list.
  
−
'''[[SPED | SPED]]'''
+
'''Counselor''' - Select the student's counselor from the pick list.
  
−
'''[[504 | 504]]'''
+
'''Advisor''' - Select the student's advisor from the pick list.
  
−
'''[[LEP | LEP]]'''
+
'''[[Student Master - Special Codes | Special Codes]]''' - Click in the field to fill in all special codes relevant to the student.  You can use the search box at the top of the Special Codes
  
−
'''[[Student Master - Health | Health]]'''
+
selection list. There is a security action in User Management for granting access to change a student's special codes.
  
−
'''[[Find a Student with the Search Bar | Search]]'''
+
'''[[School Clubs]]''' - Select the school club's the student is involved in from the pick list.
  
 +
'''[[Alert Codes]]''' - Click in the field to fill in all alert codes relevant to the student.
  
−
'''Student Master: "Action" Tasks'''
+
'''Fees''' - If a student has any fees, it will show the total amount.
  
−
'''[[Using the iGear | iGear]]'''
+
'''SIDNO''' - student's local identification number
 +
*To see initially entered data and/or edits to the field "SIDNO", click on the title "SIDNO" to see information about the data.
 +
*A student's local identification number will never be the same on more than one student in a district. But the numbers can be the same on students in other districts.
 +
*Inside a district, once a number is used it is not used again. When a SID# is needed, there are three databases checked to see if the selected number is available. These databases include [[Student Master]], [[Delete Log List]]>SID#, and Transcripts.  Also, a consolidation is considered a delete, and saved in the delete log table, to prevent the id from being re-used.
  
−
'''[[Print Student Demographic Sheet | Demographics]]'''
+
'''Grade''' - Select the grade level that applies to the student.  To see initially entered data and/or edits to the field "Grade", click on the title "Grade" to see information about the data.
  
−
'''[[Enroll a Student (Basics)]]'''
+
'''Sex''' - Select the gender that applies to the student.
  
−
'''[[Enroll a Student Using Re-Enroll]]'''
+
'''Ethnic''' - Select the ethnicity that applies to the student.
  
−
'''[[Print Entry/Leave Packet | Entry/Leave Package]]'''
+
'''[[Birth Date]]''' - Select the student's date of birth.  To see initially entered data and/or edits to the field "Birth Date", click on the title "Birth Date" to see information about the data.
  
−
'''[[Enrollment Status Form for Individual Student | Enrollment Status Form]]'''
+
'''Locker''' - Enter the student's locker number, locker combination, locker serial number, and lock number. This information can also be mass entered using a csv file with the [[Locker Import]].
  
−
'''[[MFP Audit]]'''
+
'''[[Student Master - Transportation | Transportation]]''' - Click in the field to fill in information about the transportation for the student.
  
−
'''[[SPC Login Information]]'''
+
'''[[Health Card]]''' - Fill in the student's card number, card date and validator. By entering information to the Health Card area of Student Master, you can see the data in the [[Alpha/Recruiter List]].
  
−
'''[[Same Address Lookup]]'''
+
'''SASID''' - Enter the student's state identification number.  To see initially entered data and/or edits to the field "SASID", click on the title "SASID" to see information about the data.
 +
 +
'''Testing ID''' - Fill in the student's testing ID number.
  
−
'''[[Fees Management]]'''
+
'''Change Data''' - This will show the staff members name, along with the date and time, when all [[Student Master]] information has changes made to it, such as adds/edits/adjustments.
 +
*It will also show parent/student usernames, if marked in the SPC tab in [[Communication Configuration]] to allow parents/students/SPC users to change their own emails, phone number or other information.
 +
*If changes are made by [[Create New Year Student Master]] "Yearly Rollover" will show in front of the user name for changed data.
  
−
'''[[Personal Needs Profile]]'''
+
'''[[Current Zone]]''' - This is the student's current school zone. This will help a user identify the current school attendance zones a student belongs to based on the student`s physical address and the attendance zones drawn in the District Mapping System.
  
−
'''[[Doc Archive]]'''
+
'''Program Codes''' - Displays the program codes assigned to the student. There is a security action in User Management for granting access to change a student's program codes.
  
−
'''[[Letter System]]'''
+
'''Custom Codes''' - Displays the custom codes assigned to the student. There is a security action in User Management for granting access to change a student's custom codes.
  
−
'''[[Accident Referral Letter]]'''
+
'''[[Student Master - Entry Date | Entry Date]]''' - Click in the field to fill in information about the entry of a student.  To see initially entered data and/or edits to the field "Entry Date", click on the title "Entry Date" to see information about the data.
  
−
'''[[Print IGP Form]]'''
+
'''[[Student Master - Leave Date | Leave Date]]''' - Click in the field to fill in information about the leave/drop of a student.  To see initially entered data and/or edits to the field "Leave Date", click on the title "Leave Date" to see information about the data. Note that the program [[Discipline Posting]] can add expulsion leave dates to the [[Student Master]] Leave field.
  
−
'''[[Print LEP Form]]'''
+
'''[[Student Master - Country Entry | Country Entry]]''' - Click in the field to fill in LEP information.
  
 +
'''[[SBLC Code]]''' - Select an SBLC code of either retained or promoted. If nothing is selected then the student will pass.
  
 +
'''School''' - This will show the school ID where the student is enrolled.
  
 +
'''District''' - This will show the district where the student is enrolled.
  
 +
'''Year''' - This will show the school year, i.e. 2122.
  
 +
'''[[Next Zone]]''' - This will show where the student will go to school in the next school year.
  
−
'''Action'''  
+
'''Comments''' - The user can type in comments about the student. Also, comments will roll over from school year to school year unless they are cleared out for the next school year when rolling over in [[Create New Year Student Master]] using the Clear Out Comments Section checkbox.
  
−
:'''[[Doc Archive | Doc Archive]]'''
+
'''View History''' -  This shows which user and the date/time of edits made to the original posting.
−
:'''[[Letter System | Letter System]]'''
 
−
:'''[[Accident Referral Letter | Accident Referral Letter]]'''
 
−
:'''[[Print IGP Form | Print IGP Form]]'''
 
−
:'''[[Print LEP Form | Print LEP Form]]'''
 
  
 
==Bottom==
 
==Bottom==
  
−
[[File:mb815.png]]
+
[[File:studmasterbottom6.png]]
  
−
'''Demographics''' - See Demographics under the '''Main''' section above of this page.
+
'''Demographics''' - See Demographics under the '''Main''' section above this page.
  
−
'''[[Student Master - Addresses | Addresses]]''' - Select this tab to view all contact information on one page.  You can edit this page by clicking on the pencil.
+
'''[[Student Master - Addresses/Contacts | Addresses/Contacts]]''' - Select this tab to view all contact information on one page.  You can edit this page by clicking on the pencil.
  
−
'''[[Student Master - Sports | Sports]]''' - Select this tab to select any sports a student is involved in. This tab also has other miscellaneous information.
+
'''[[Student Master - Sports | Sports]]''' - Select this tab to select any sports in which a student is involved. This tab also has other miscellaneous information. Access to this tab is controlled from [[User Management]] Category: Stu Master; Program: Student Master; Action: Sports: Allow/No Access.
  
−
'''[[Student Master - Programs | Programs]]''' - Select this tab to associate all programs relevant to the student.
+
'''[[Student Master - Programs | Programs]]''' - Select this tab to associate all programs and custom codes relevant to the student.
  
−
'''[[Student Master - IGP | IGP]]''' - Select this tab to view and input relevant information about the students credentials.  
+
'''[[Student Master - IGP | IGP]]''' - Select this tab to view and input relevant information about the students credentials. Access to this tab is controlled from [[User Management]] Category: Stu Master; Program: Student Master; Action: IGP: Allow/No Access. Setting the Action to No Access will also disable the IGP checkbox on the Leave/Entry package and will keep the Print IGP Form option from being displayed in the Action>Menu.
  
 
'''[[Student Master - SOD | SOD]]''' - Select this tab to input extra enrollment and tracking information.
 
'''[[Student Master - SOD | SOD]]''' - Select this tab to input extra enrollment and tracking information.
  
−
'''[[Student Master - Permissions | Permissions]]''' - Select this tab and enter all relevant information.
+
'''[[Student Master - Permissions | Permissions]]''' - Select this tab and enter all relevant information. 
 +
*Access to this tab is controlled from [[User Management]] Category: Stu Master; Program: Student Master; Action: Custom Permissions: No Access, Read Only, Insert/Update/Delete.
 +
*There is another setting for the Permission tab.  Category: Stu Master; Program: Student Master; Action: Allow SIS School to Edit Permissions. Choose Yes and the user can save the permissions. Choose No, and the Save button will not be available so that the user can not save the permissions.  
  
 
'''[[Student Master - Log | Log]]''' - The user must have the password to be able to see notes that have been entered by other staff members.  
 
'''[[Student Master - Log | Log]]''' - The user must have the password to be able to see notes that have been entered by other staff members.  
Line 194: Line 214:
 
'''[[Student Master - 504 | 504]]''' - Select this tab to enter all relevant information on a student that is listed as 504.  
 
'''[[Student Master - 504 | 504]]''' - Select this tab to enter all relevant information on a student that is listed as 504.  
  
−
'''[[Student Master - Out of Zone | Out of Zone]]''' - Select this bat to enter any Out of Zone information about a student.
+
'''[[Student Master - Out of Zone | Out of Zone]]''' - Select this tab to enter any Out of Zone information about a student.
 +
 
 +
'''[[Attendance | Attendance]]''' - Select this tab to see the student's attendance records. It has an option for the user to see all years. This tab uses the same security as the iGear>Attendance. Access to this tab is controlled from [[User Management]] Category: Attendance> NA/RO/RW. If NA is chosen, it will gray out the tab.
 +
 
 +
'''[[Discipline | Discipline]]''' - Select this tab to see the student's discipline records. It has an option for the user to see all years.  This tab uses the same security as the iGear>Discipline. Access to this tab is controlled from [[User Management]] Category: Discipline> NA/RO/RW. If NA is chosen, it will gray out the tab.
 +
 
 +
'''[[Scheduling | Scheduling]]''' - Select this tab to see the student's schedule records in either [[Student Schedule Maintenance]] or [[Pattern Board Student Scheduler]]. Note that some of the placement of the buttons may be formatted differently. This tab uses the same security as the iGear>Schedule Maintenance or Pattern Board Student Scheduler.  Access to this tab is controlled from [[User Management]] Category: Schedule Maintenance/Pattern Board Student Scheduler> NA/RO/RW. If NA is chosen, it will gray out the tab.
  
 +
'''[[Insight | Insight]]''' - Select this tab to see the graphs for Student Logins, Student Attendance, Student Discipline, Student Communications, and Student Grades for the year.  It has an option for the user to see all years.
 +
*In [[User Management]], there are permissions for this tab/iGear. For example:  Category> Grades NA will not allow any grade information to display from the Insight tab or from the iGear> Insight.
 +
Program> Student Master RW
  
−
'''Delete''' - The user must have security right in User Management to be able to delete a Student Master record.
+
'''Delete''' - This button will delete the record that it is currently showing only. It will NOT delete all Student Master records for the year chosen. The user must have security rights in [[User Management]] to be able to see the button to delete a [[Student Master]] record. Access to this tab is controlled from [[User Management]] Category: Stu Master; Program: Student Master; Action: Delete: No Access/Delete. Delete reason required when deleting a record.
  
−
'''Help''' - Takes you to the Help website for written instructions and instructional videos.
+
'''Help''' - Takes the user to the Help website for written instructions and/or instructional videos.
  
 
'''Clear''' - This option will clear any information that is displayed on the screen in Student Master.
 
'''Clear''' - This option will clear any information that is displayed on the screen in Student Master.
Line 211: Line 240:
 
'''Setup''' - The user may change the settings previously selected for running the program.
 
'''Setup''' - The user may change the settings previously selected for running the program.
  
−
'''Find''' - Select to find a student in Student Master.
+
'''[[Find]]''' - Select to find a student in Student Master. If a student has a Remote section assigned to them, then a user from their school will see that school's records as well as the remote school's records. But the user will only be able to see the records from the remote school but not be able edit any records.
 +
 
 +
 
  
  
−
===How-to===
 
  
−
'''If a student has been marked absent from school, the student's name will appear in a light red color on the top left of the page'''.
+
----
−
:'''Student Master: Entry Tasks'''
+
[[Student Master | '''Student Master''']]
−
:[[Address Validation System (AVS)]]
+
----
−
:[[Enter 504 Data]]
+
[[WebPams|'''JCampus''' Main Page]]
−
:[[Enter Alert Codes (Without Fast Loader)]]
 
−
:[[Enter Cohort Year]]
 
−
:[[Enter Country Information (LEP, ESL)]]
 
−
:[[Enter Health Card]]
 
−
:[[Enter State Assigned ID]]
 
−
:[[Enter IGP information]]
 
−
:[[Enter Log Information]]
 
−
:[[Enter Program Codes (Without Fast Loader)]]
 
−
:[[Enter Out Of Zone (OOZ) information]]
 
−
:[[Enter Special Codes (Without Fast Loader)]]
 
−
:[[Enter Student Password/Login]]
 
−
:[[Enroll History]]
 
−
:[[Exit a Student]]
 
−
:[[Find a Student with the Find Button]]
 
−
:[[Find a Student with the Search Bar]]
 
−
:[[Security Permissions for Student Master]]
 
−
:[[Select SBLC Codes]]
 

Latest revision as of 10:33, 29 May 2024

This will provide information about student's demographics, enrollment and vocational.

Security Permissions for Student Master

Menu Location

Student > Entry > Student Master

Setup Options

Studmastersetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level

Find Only Active Students - Check the box to find only currently enrolled students without a leave date.

Do not show setup on launch - Check this box to not show setup when launching Student Master. The next time Student Master launches it goes to the current year, current school, all grades, and all students.

OK - Click to continue.

Cancel - Click to cancel.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Top

Studmastertop5.png

In the dark gray bar at the top after finding a student, the student's name will appear in:

  • yellow when a student has been marked absent from school.
  • red when the student is no longer active (has a leave date that is in the past).
  • green when when the student has a Programs Code of QUA (Quarantine).


Studmastertop6.png

SPED - This displays SPED information about the student. UPDATE 2024: JCampus imports Sped data nightly from LDOE and eSER. This will show any data changes from the previous day and will be available around 9am in JCampus. The user will be able to see the Evals, IEPs and Services in JCampus. The student info bar will show the student Special Ed status. Note that the Special Ed accommodations data has never been part of the nightly files and still isn`t.

504 - This displays 504 information about the student.

LEP - This displays LEP information about the student.

Health - This displays Health information about the student.

SBLC 1 - This displays SBLC and RTI information about the student.

Search - Search for Student by Name, Physical Address, (using house number, street name, street suffix, and city), SIDNO, SASID, Birth Date, Phone Number, Parent Names, Guardian Names, and Emails.


Studmastertop7.png

Action Tasks

iGear - Use the iGear to obtain a multitude of information about the student.

Demographics - This will provide demographic information about the student.

Enroll a Student (Basics) - This will provide instructions when enrolling a student for the first time in the district.

Enroll a Student Using Re-Enroll - This will provide instructions when re-enrolling a student in the district.

Leave/Entry Package - This will provide information needed when a student is leaving the school or for a meeting regarding the student.

Enrollment Status Form - This will provide enrollment status information about a student.

MFP Audit - This will provide student information required for MFP audits by the state department of education.

SPC Login Information - This will display the SPC Login Information for an individual student.

Same Address Lookup - This will display a list of students with the same addresses.

Fees Management - This allows the user to add, edit, and delete fees on individual students and update account receivable amounts on fees.

Personal Needs Profile - This will allow the user to add PNP (Personal Needs Profile) information for individual students.

Doc Archive - This will allow the user the ability to upload / view personal documents stored in the Document Archive system.

Letter System - This will allow the user to print a letter for a student.

Accident Referral Letter - This will allow the user to access a report to be used for accidents and incidents.

Print IGP Form - This will allow the user to print an IGP (Individual Graduation Plan) Form.

Print LEP Form - This action will allow the user to print the LEP Form.

Court Report - This action will allow the user to print any court related or parent meeting reports.

Notes - This action will provide the user a way to see any sticky notes that have already been created or click on New to create a new note.

FINS Referral Checklist - This will allow the user to print the FINS Referral Checklist for the student's records, (Referrals, Attendance, Discipline, etc.).

Main

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Note: All fields in red are required and must be completed in order to save the record.

Name - Click in the field to fill in information about the student. To see initially entered data and/or edits to the fields under "Name", click on the title "Name" in the program to see information about the data.

Paperclip - Click to show student document archive records. (If ther is no paperclip then no documents have been uploaded.)

Nickname - Click in the field to fill in information about the student.

Guardian - Click in the field to fill in information about the guardian.

Father - Click in the field to fill in information about the father.

Mother - Click in the field to fill in information about the mother.

Emergency - Click in the field to fill in information about the emergency contact.

Resides With - Click in the field to fill in information about the who student resides with.

Homeroom - Select the student's homeroom teacher from the pick list.

Counselor - Select the student's counselor from the pick list.

Advisor - Select the student's advisor from the pick list.

Special Codes - Click in the field to fill in all special codes relevant to the student. You can use the search box at the top of the Special Codes

selection list. There is a security action in User Management for granting access to change a student's special codes.

School Clubs - Select the school club's the student is involved in from the pick list.

Alert Codes - Click in the field to fill in all alert codes relevant to the student.

Fees - If a student has any fees, it will show the total amount.

SIDNO - student's local identification number

  • To see initially entered data and/or edits to the field "SIDNO", click on the title "SIDNO" to see information about the data.
  • A student's local identification number will never be the same on more than one student in a district. But the numbers can be the same on students in other districts.
  • Inside a district, once a number is used it is not used again. When a SID# is needed, there are three databases checked to see if the selected number is available. These databases include Student Master, Delete Log List>SID#, and Transcripts. Also, a consolidation is considered a delete, and saved in the delete log table, to prevent the id from being re-used.

Grade - Select the grade level that applies to the student. To see initially entered data and/or edits to the field "Grade", click on the title "Grade" to see information about the data.

Sex - Select the gender that applies to the student.

Ethnic - Select the ethnicity that applies to the student.

Birth Date - Select the student's date of birth. To see initially entered data and/or edits to the field "Birth Date", click on the title "Birth Date" to see information about the data.

Locker - Enter the student's locker number, locker combination, locker serial number, and lock number. This information can also be mass entered using a csv file with the Locker Import.

Transportation - Click in the field to fill in information about the transportation for the student.

Health Card - Fill in the student's card number, card date and validator. By entering information to the Health Card area of Student Master, you can see the data in the Alpha/Recruiter List.

SASID - Enter the student's state identification number. To see initially entered data and/or edits to the field "SASID", click on the title "SASID" to see information about the data.

Testing ID - Fill in the student's testing ID number.

Change Data - This will show the staff members name, along with the date and time, when all Student Master information has changes made to it, such as adds/edits/adjustments.

  • It will also show parent/student usernames, if marked in the SPC tab in Communication Configuration to allow parents/students/SPC users to change their own emails, phone number or other information.
  • If changes are made by Create New Year Student Master "Yearly Rollover" will show in front of the user name for changed data.

Current Zone - This is the student's current school zone. This will help a user identify the current school attendance zones a student belongs to based on the student`s physical address and the attendance zones drawn in the District Mapping System.

Program Codes - Displays the program codes assigned to the student. There is a security action in User Management for granting access to change a student's program codes.

Custom Codes - Displays the custom codes assigned to the student. There is a security action in User Management for granting access to change a student's custom codes.

Entry Date - Click in the field to fill in information about the entry of a student. To see initially entered data and/or edits to the field "Entry Date", click on the title "Entry Date" to see information about the data.

Leave Date - Click in the field to fill in information about the leave/drop of a student. To see initially entered data and/or edits to the field "Leave Date", click on the title "Leave Date" to see information about the data. Note that the program Discipline Posting can add expulsion leave dates to the Student Master Leave field.

Country Entry - Click in the field to fill in LEP information.

SBLC Code - Select an SBLC code of either retained or promoted. If nothing is selected then the student will pass.

School - This will show the school ID where the student is enrolled.

District - This will show the district where the student is enrolled.

Year - This will show the school year, i.e. 2122.

Next Zone - This will show where the student will go to school in the next school year.

Comments - The user can type in comments about the student. Also, comments will roll over from school year to school year unless they are cleared out for the next school year when rolling over in Create New Year Student Master using the Clear Out Comments Section checkbox.

View History - This shows which user and the date/time of edits made to the original posting.

Bottom

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Demographics - See Demographics under the Main section above this page.

Addresses/Contacts - Select this tab to view all contact information on one page. You can edit this page by clicking on the pencil.

Sports - Select this tab to select any sports in which a student is involved. This tab also has other miscellaneous information. Access to this tab is controlled from User Management Category: Stu Master; Program: Student Master; Action: Sports: Allow/No Access.

Programs - Select this tab to associate all programs and custom codes relevant to the student.

IGP - Select this tab to view and input relevant information about the students credentials. Access to this tab is controlled from User Management Category: Stu Master; Program: Student Master; Action: IGP: Allow/No Access. Setting the Action to No Access will also disable the IGP checkbox on the Leave/Entry package and will keep the Print IGP Form option from being displayed in the Action>Menu.

SOD - Select this tab to input extra enrollment and tracking information.

Permissions - Select this tab and enter all relevant information.

  • Access to this tab is controlled from User Management Category: Stu Master; Program: Student Master; Action: Custom Permissions: No Access, Read Only, Insert/Update/Delete.
  • There is another setting for the Permission tab. Category: Stu Master; Program: Student Master; Action: Allow SIS School to Edit Permissions. Choose Yes and the user can save the permissions. Choose No, and the Save button will not be available so that the user can not save the permissions.

Log - The user must have the password to be able to see notes that have been entered by other staff members.

Enroll History - Select this tab to see the student's enrollment history.

504 - Select this tab to enter all relevant information on a student that is listed as 504.

Out of Zone - Select this tab to enter any Out of Zone information about a student.

Attendance - Select this tab to see the student's attendance records. It has an option for the user to see all years. This tab uses the same security as the iGear>Attendance. Access to this tab is controlled from User Management Category: Attendance> NA/RO/RW. If NA is chosen, it will gray out the tab.

Discipline - Select this tab to see the student's discipline records. It has an option for the user to see all years. This tab uses the same security as the iGear>Discipline. Access to this tab is controlled from User Management Category: Discipline> NA/RO/RW. If NA is chosen, it will gray out the tab.

Scheduling - Select this tab to see the student's schedule records in either Student Schedule Maintenance or Pattern Board Student Scheduler. Note that some of the placement of the buttons may be formatted differently. This tab uses the same security as the iGear>Schedule Maintenance or Pattern Board Student Scheduler. Access to this tab is controlled from User Management Category: Schedule Maintenance/Pattern Board Student Scheduler> NA/RO/RW. If NA is chosen, it will gray out the tab.

Insight - Select this tab to see the graphs for Student Logins, Student Attendance, Student Discipline, Student Communications, and Student Grades for the year. It has an option for the user to see all years.

  • In User Management, there are permissions for this tab/iGear. For example: Category> Grades NA will not allow any grade information to display from the Insight tab or from the iGear> Insight.

Program> Student Master RW

Delete - This button will delete the record that it is currently showing only. It will NOT delete all Student Master records for the year chosen. The user must have security rights in User Management to be able to see the button to delete a Student Master record. Access to this tab is controlled from User Management Category: Stu Master; Program: Student Master; Action: Delete: No Access/Delete. Delete reason required when deleting a record.

Help - Takes the user to the Help website for written instructions and/or instructional videos.

Clear - This option will clear any information that is displayed on the screen in Student Master.

Save - Select to save any information that has been entered in Student Master.

Prev - Select to see the previous student in Student Master.

Next - Select to see the next student listed in Student Master.

Setup - The user may change the settings previously selected for running the program.

Find - Select to find a student in Student Master. If a student has a Remote section assigned to them, then a user from their school will see that school's records as well as the remote school's records. But the user will only be able to see the records from the remote school but not be able edit any records.



Student Master

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