Enroll a Student (Basics)
Video How-to
Permissions for users can be limited via the User Management program based on a particular profile. For example, if you select the Student Master, then select Action, the user can have permissions for re-enroll, ethnic, gender, SSN and several others.
How-to Enroll a Student with Basic Information
On the left navigation panel, select Student Master, Entry and Student Master.
Setup Box Options
To find definitions for standard setup values, follow this link: Standard Setup Options.
Other set up values not listed in the standard set up list:
- Find Only Active Students - Only currently enrolled students without a leave date.
Click OK
Click in the yellow box next to Name and a Student Information box will appear.
Type in Last name, (suffix) if applicable, first name, and middle.
- If any part of the name should contain an apostrophe, use the key left of #1 on the keyboard.
You may fill in alias if the child goes by something different.
Fill in Mailing Address
- You can copy addresses to all of the different fields in Student Master by clicking “Copy Address”. Ex: Check student’s mailing address under “copy from", check any fields under “copy to”, then click copy. The information is transferred to all areas checked.
Fill in Phone Number
Fill in Social Security Number or if the student does not have one, double click in the field and the computer will generate a temporary number.
Click Close
Choose the student's grade level by clicking on the drop down by Grade. NOTE that when enrolling a Pre-K or Grade 00 student, the user must choose a Funding Special Code from the popup box.
Choose the student's gender by clicking on the drop down by Gender.
Click in the field to the right of Gender. A box will appear. At the top of the box is "Primary Ethnicity" with a drop down menu below. Select the Primary Ethnicity.
Only the "Primary Ethnicity" is required, but a "Secondary Ethnicity" may be selected as well by checking all boxes that apply below Secondary Ethnicity.
If a parent will not disclose the ethnicity of a child, select a "Primary Ethnicity" that best applies then check the Observed box and insert the date that the ethnicity was observed.
Click in the field to the right of Birth date. A Birth Date Information box will appear. Choose the month, date, year from drop down or use the calendar then click Close. The other fields in the "Birth Date Information" box are not necessary.
Click in the Entry Date field. A "Entry Information" box will appear.:Select an Entry Code by clicking in the drop down.
Select an Entry Date by selecting the month, date, year from drop down or by using the calendar.
If the student is transferring from within the state of Louisiana, click in Transferred From field to generate a Louisiana State School List. Select the school they are transferring from. Click Close.
Enter the information related to the school from which the student is transferring.
Enter Entry Comments
Close the entry information popup.
Click Save at the bottom of the Student Master.
