Post Grades Master

This program will allow the user to edit marking periods, semesters, and final grades by course.

Menu Location

On the left navigation panel, select Grades > Entry > Post Grades Master.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grades - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Semester To Display Scheduled Students

4x4 Display - Select this option if the school has four (4) semesters in a school year and the desired marking period.
2x8 Display - Select this option if the school has two (2) semesters in a school year and the desired marking period.

Semester Grade Calculation Requirement

ALL Marking Period Grades Within Semester - This option requires grades in all grading periods in order for semester and final averages to be calculated.
Last Marking Period Within Semester - Use if there aren't grading period grades in all marking periods. (There has to be a grade in the last grading period).

Grade Posting Mode

Select Progress Report Mode if grades are to be entered/edited, but no semester/final averages are to be calculated.
Select Report Card Mode if grades are to be entered/edited, and semester/final averages are to be calculated.

Show Dropped Students - Select to include students who have dropped from the school.

Click OK to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Common Column Headers

SIDNO - Student identification number.

Student Name - The name of the student.

Grade - The grade level of the student.

P1 through P6 -the grading periods for the school (P5 and P6 should not appear if the School has nine weeks grading periods) {P7, P8 are present for 4 x 4.5 schools}

E1 and E2 -exam grades (E3, E4 are present for 4x4 schools)

S1 and S2 - semester averages (S3, S4 are present for 4x4 schools)

F1 - final grade (F2 is present for 4x4 schools)

CUP - Carnegie units pursued.

CUE - Carnegie units earned.

Teacher - Select a teacher to view.

Course - Select a course to view.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

How to Post Grades

Select the FIND button on the bottom of the page to populate a list of students to select student.

Note that after choosing the student`s name, it will appear at the top. If it is pink, then the student has been dropped. If it is yellow, the student is absent.

Click on the student`s name for his/her courses and grades to appear.

Click in the cell to post a new grade and click the SAVE button at the bottom right of the page.

If an existing grade needs to be either deleted or changed:

To delete an existing grade, highlight the grade that needs to be removed and backspace over to delete the grade.

To change an existing grade, highlight the grade and enter the correct grade. Note that once the grade has been changed and saved, it will then display in bold font.

Top

A+ Grades

Setup - This will display the setup for this page.
Duplicate Grade - This will display any course that is identical to another course, based on course name and grade level, already in the course catalog will be reported.
Post Comments - This will allow teachers to post comment for this subject for a specific student or all students.

Show Grade Change Information

Sch - School site of enrollment

SIDNO - Student identification number.

Change User - User who edited/deleted the grade recorded.

Change Date - The time stamp of the grade record was edited/deleted.

Change Reason - The reason of the user for the grade record edit/deletion.

Change Data - Relevant details pertaining to the grade record edit/deletion.

Print - This will allow the user to print the report.

NOTE - Click the SAVE button at the top of the page.

Reports - Grades

Show Me

Empty Grades - By selecting this option, it will display, in bright blue, all of the blank fields.

LEP - Button will be Red if the student has been identified as Limited English Proficient.

SPED

Blue - Special Ed Record.
Yellow - Eval or IEP has expired.
Red - Active Eval or IEP.
Gray - Speech only serivces.
Purple - Gifted/Talented student.

504 - Button will be Red if there is 504 information on this student.

Health Conditions - Button will be Red if there is a health plan for this student.

Virtual - This option is for those student who take a virtual class.

Admin

Mass Calc Sem/Final Grades - **Warning: Performing this step can overwrite if there are existing semester/final averages. This should only be done by the Grades Coordinator of the school site and is protected by security settings.
Destroy Progress Grades - This option will destroy/delete all grades from the specified marking period selected.

Save - By selecting the save button, it will save all information that was put into this application.

? Help - This option will provide the Wiki site available for this program.