Difference between revisions of "End of Year Guide - High School"
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#:::* '''[[Test_Score_Editor_-_Editing/Entering_Scores|Test Score Editor]]''': Use this program to edit, as well as enter, any EOC scores needed for graduation. On setup box, set '''Test Type''' to '''EOC'''. | #:::* '''[[Test_Score_Editor_-_Editing/Entering_Scores|Test Score Editor]]''': Use this program to edit, as well as enter, any EOC scores needed for graduation. On setup box, set '''Test Type''' to '''EOC'''. | ||
#:::* '''Mass Print Test Score Cards''': Go to '''Grades''', '''Lists''', then '''Mass Print Test Score Cards''' to bulk print the Test Score Cards for Seniors. | #:::* '''Mass Print Test Score Cards''': Go to '''Grades''', '''Lists''', then '''Mass Print Test Score Cards''' to bulk print the Test Score Cards for Seniors. | ||
− | # ______'''Enter Final Averages for Virtual or Other "Off Campus" Courses''' | + | # ______'''Enter Final Averages for Virtual or Other "Off Campus" Courses''' ''(HS)'' |
#::: For virtual courses, or other types of courses where the student is given a final for a course typically taught away from school (ie, community college, technical college, university), enter the final average of the course. | #::: For virtual courses, or other types of courses where the student is given a final for a course typically taught away from school (ie, community college, technical college, university), enter the final average of the course. | ||
#:::*''If the course <u>is</u> in the Master Schedule'', enter the final in [[Post Grades Master]] or [[Post Grades By Student]]. | #:::*''If the course <u>is</u> in the Master Schedule'', enter the final in [[Post Grades Master]] or [[Post Grades By Student]]. | ||
#:::*''If the course <u>is not</u> in the Master Schedule'', enter the final in [[Transcript Workstation]]. | #:::*''If the course <u>is not</u> in the Master Schedule'', enter the final in [[Transcript Workstation]]. | ||
− | # ______'''[[Update_GPA|Update Cumulative GPA's]]''' | + | # ______'''[[Update_GPA|Update Cumulative GPA's]]''' ''(HS)'': Updating the cumulative gpa is a preparation step for running the ranking report. ranking report. |
− | # ______'''[[GPA Ranking Report]]''' | + | # ______'''[[GPA Ranking Report]]''' ''(HS)'' |
#::: Run the '''GPA Ranking Report''' to check that Seniors have enough credits to graduate. For underclassmen, use as a tool to determine if students have enough Carnegie Units to move to the next grade level. | #::: Run the '''GPA Ranking Report''' to check that Seniors have enough credits to graduate. For underclassmen, use as a tool to determine if students have enough Carnegie Units to move to the next grade level. | ||
− | # ______'''Print and Check Senior Transcripts''' | + | # ______'''Print and Check Senior Transcripts''' ''(HS)'' |
#::: From [[Overview|Transcript Workstation]], use the '''Print Multiple''' button to print Transcripts to be checked for graduation requirements. | #::: From [[Overview|Transcript Workstation]], use the '''Print Multiple''' button to print Transcripts to be checked for graduation requirements. | ||
# ______'''Identify Students with Failing Final Grades''' | # ______'''Identify Students with Failing Final Grades''' | ||
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# ______'''Print Final [[Report Card|Report Cards]]''' | # ______'''Print Final [[Report Card|Report Cards]]''' | ||
#:::* Printing Final Report cards is similar to other times in the year with the exception of a couple of the following: (a) The '''Type''' is set to "Final", (b) Middle Schools and High Schools often select the option to '''Show EOC scores''', and (c) the option to '''Show Address Line''' is selected to place the mailing address to fit a left windowed envelope. | #:::* Printing Final Report cards is similar to other times in the year with the exception of a couple of the following: (a) The '''Type''' is set to "Final", (b) Middle Schools and High Schools often select the option to '''Show EOC scores''', and (c) the option to '''Show Address Line''' is selected to place the mailing address to fit a left windowed envelope. | ||
− | # ______'''Post Diploma Endorsements for Seniors''' | + | # ______'''Post Diploma Endorsements for Seniors''' ''(HS)'' |
#:::* In the '''Vocational''' tab of Student Master, the user can enter the Diploma Endorsements of a Senior. | #:::* In the '''Vocational''' tab of Student Master, the user can enter the Diploma Endorsements of a Senior. | ||
#:::* Select only A1 - A4, or B1, B2. | #:::* Select only A1 - A4, or B1, B2. | ||
#:::* To get a list of Academic Endorsements, go to '''Student Master''', '''Lists''', '''[[Prospective Graduation List]]'''. | #:::* To get a list of Academic Endorsements, go to '''Student Master''', '''Lists''', '''[[Prospective Graduation List]]'''. | ||
− | # ______'''Enter Vocational Cluster / Concentrations''' ('' | + | # ______'''Enter Vocational Cluster/Concentrations''' ''(HS)'' |
+ | #:::* Go to '''Student Master''', '''Loaders''', '''Vocational Concentration/Cluster Loader''' to do a bunch of students quickly. | ||
+ | #:::* To do a single student at a time, in '''Student Master''', go to the '''Vocational''' tab, then select '''Concentration''' and '''Cluster''' for the student. Click the '''Save''' button to store the entry. | ||
---- | ---- | ||
[[Grades|'''Grades''' Main Page]] | [[Grades|'''Grades''' Main Page]] |
Revision as of 14:51, 14 April 2014
Below are suggestions for common procedures associated with closing of a school year.
- You may find the use and order of some of these programs does not suit the way you do things. These are suggestions only. Please consult with your District Coordinator for a combination of procedures/programs that works best for your district.
- ______Principal Communicates Grades Deadline for Teachers
- Ask the Principal to announce and repeat the deadline for all assignments to be in WebGradeBook.
- Place reminders by the sign in book, teacher’s lounge, and on the Notifications (Welcome tab) area of the software.
- ______Teachers Update WebGradeBook Assignments
- Ask teachers check current and past grades in WebGradeBook for accuracy.
- A quick way for Teachers to check averages from previous grading periods is to run the Term Grades Report in WebGradeBook.
- Corrections should be made to assignments, with a Save action to recalculate the average.
- If it is not possible to make the correction in WebGradeBook, the marking period grade can be entered/edited by using the Post Grades By Student program (set to progress report mode).
- ______Move Graduating Juniors to Senior Grade Level (HS)
- High Schools move any graduating Junior to the Senior grade level prior to graduation.
- ______Missing Grades Audit
- Check for missing marking period grades.
- ______Incomplete Grade Audit
- Check for "I" (incomplete) grades.
- ______Import EOC Scores (District Coordinator)
- Usually done by the District Coordinator, the EOC scores are imported for EOC classes. The scores go to the E2 (or E4 if 4x4) areas of the teacher's gradebook, as well as to the student's test results.
- ______Mass Calculate Semester/Final Averages
- Calculate the semester / final averages. For High Schools, do Seniors first, then Underclassmen when ready.
- _____Identify Students With High Absences for Possible Retention or Denial of Credit
- Attendance By Course and History (HS): Report checks number of times a student has missed a class based on the bell schedule. School can mark the class or classes as failed with an "*" asterisk.
- Daily Absentee List (Elem/MS): List is used to mark retention due to excessive absences.
- Non-Academic Failure Review: Run this report to obtain a list of students given denial of credit due to attendance.
- ______Print Grade Sheets
- The user prints grade sheets for the teacher to review and sign for accuracy. Fixes and corrections are made as a result of any feedback from the teacher.
- ______Repeat Mass Calculate Semester/Final Averages
- Based on feedback from Grade Sheets, a repeat of calculating semester / final averages is needed to update based on any corrections made. For High Schools, do Seniors first, then Underclassmen when ready.
- ______Review and Update Special Codes Related to Diploma Pathways (HS)
- Students are reviewed for diploma tracks in the Special Codes of Student Master.
- ______Check Test Scores for Seniors (HS):
- Use either of the tools described below to check that Seniors have test scores to graduate.
- Test Score Editor: Use this program to edit, as well as enter, any EOC scores needed for graduation. On setup box, set Test Type to EOC.
- Mass Print Test Score Cards: Go to Grades, Lists, then Mass Print Test Score Cards to bulk print the Test Score Cards for Seniors.
- Use either of the tools described below to check that Seniors have test scores to graduate.
- ______Enter Final Averages for Virtual or Other "Off Campus" Courses (HS)
- For virtual courses, or other types of courses where the student is given a final for a course typically taught away from school (ie, community college, technical college, university), enter the final average of the course.
- If the course is in the Master Schedule, enter the final in Post Grades Master or Post Grades By Student.
- If the course is not in the Master Schedule, enter the final in Transcript Workstation.
- For virtual courses, or other types of courses where the student is given a final for a course typically taught away from school (ie, community college, technical college, university), enter the final average of the course.
- ______Update Cumulative GPA's (HS): Updating the cumulative gpa is a preparation step for running the ranking report. ranking report.
- ______GPA Ranking Report (HS)
- Run the GPA Ranking Report to check that Seniors have enough credits to graduate. For underclassmen, use as a tool to determine if students have enough Carnegie Units to move to the next grade level.
- ______Print and Check Senior Transcripts (HS)
- From Transcript Workstation, use the Print Multiple button to print Transcripts to be checked for graduation requirements.
- ______Identify Students with Failing Final Grades
- Use either the Grade Distribution Report or the Possible Failures Report to obtain lists of students that have failed courses for the year.
- These lists are not only handy for determining promotion / retention, but also for new year scheduling or summer school lists.
- Use either the Grade Distribution Report or the Possible Failures Report to obtain lists of students that have failed courses for the year.
- ______Assign SBLC (Retention) Codes
- Use the SBLC Code Loader to mark students as "Retained".
- Go to Student Master, then Loaders, then SBLC Code Loader.
- Use the SBLC Code Loader to mark students as "Retained".
- ______Print a List of Retained Students
- It is a good idea to print a listing of Retained Students for the Principal to review and approve.
- Go to Student Master, then Lists, then Retained/Promoted List.
- It is a good idea to print a listing of Retained Students for the Principal to review and approve.
- ______Print Final Report Cards
- Printing Final Report cards is similar to other times in the year with the exception of a couple of the following: (a) The Type is set to "Final", (b) Middle Schools and High Schools often select the option to Show EOC scores, and (c) the option to Show Address Line is selected to place the mailing address to fit a left windowed envelope.
- ______Post Diploma Endorsements for Seniors (HS)
- In the Vocational tab of Student Master, the user can enter the Diploma Endorsements of a Senior.
- Select only A1 - A4, or B1, B2.
- To get a list of Academic Endorsements, go to Student Master, Lists, Prospective Graduation List.
- ______Enter Vocational Cluster/Concentrations (HS)
- Go to Student Master, Loaders, Vocational Concentration/Cluster Loader to do a bunch of students quickly.
- To do a single student at a time, in Student Master, go to the Vocational tab, then select Concentration and Cluster for the student. Click the Save button to store the entry.