Difference between revisions of "Discipline Posting"

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===Video How-to===
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__NOTOC__
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[[media:DI-PostDiscipline.mov|Posting Student Discipline video]]
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'''This program will provide the user a way to post discipline and run discipline reports.'''
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==Menu Location==
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'''Discipline > Entry > Discipline Posting'''
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==Setup Options==
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[[File:postdisciplinesetup.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 
 +
'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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 +
'''School''' - Default value is based on the user's security settings so if the user is assigned to a school, the school default value will be their school site code.  A defaulted 700 user can view all students from all schools as the 700 works like the [[Student Master]] 700. This will allow a a referral to be entered for any student from any school BUT it will label them at school 700 as opposed to their home school.
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade.
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'''All''' - Click to see both major and minor referrals.
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'''Major''' - Click to see major referrals only.
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'''Minor''' - Click to see minor referrals only.
 +
 
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'''Include Imported Referrals''' - Click to see referrals from other schools.
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*NOTE that if a student transfers within a school year, even with NOT checking this filter, the new school is allowed to see the referrals from the previous schools BUT just cannot make any changes to those referrals.
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[[Points setup | '''Points System''']] - Click to use the table to default in a points value on the discipline screen.
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'''[[Additional Emails]]''' - Click to add additional emails of which discipline notices will be sent.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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After clicking OK, a '''Missing Expulsion Hearing Information''' box may pop up.
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#Click on a student`s name to view their referral.
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#The student is on this list because they are marked with an 'E' on the Admin page under either the ISS or OSS field of their referral.
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#Click in the ISS or OSS field and another box will appear.
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#This will show 'Recommend Expulsion" as checked. This information does NOT get reported to EDLink/State.
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#Update any missing expulsion hearing information.
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#Also available in our software is the [[Recommended Expulsions]] report.
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==Main==
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[[File:refpg1discposting.png]]
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==Top==
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[[File:discpostingtop.png]]
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'''SPED''' - Click here for SPED information on selected student.
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'''504''' - Click here for 504 information on selected student.
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'''LEP''' - Click here for LEP information on selected student.
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'''Health''' - Click here for Health information on selected student.
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'''SBLC''' - Click here for SBLC information on selected student.
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'''Search''' - The search box will search on the following fields: location description, disciplinarian, victim name, staff name, student name, student id, victim id, victim name, event id and state id.
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'''[[Action Items]]''' - Click here for a list of reports and information.
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==Bottom==
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[[File:discpostingbottom.png]]
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'''[[RefPG1]]''' - Discipline referral page one.
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'''[[RefPG2]]''' - Discipline referral page two.
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'''[[Admin1]]''' - Discipline Administration page.
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'''[[Hearings]]''' - Discipline hearing information and results.
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'''[[Comments]]''' - Discipline comments by Student, Parent, or Guardian.
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'''Delete''' - Delete the current referral.
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'''Help''' - Display help information.
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'''Clear''' - Clear the current referral.
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'''Setup''' - Click to display the setup options.
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'''Save''' - Save the current referral.
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'''Previous''' - Navigate to the previous referral.
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'''Next''' - Navigate to the next referral.
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'''[[Find Referral]]''' - Click to find a student's referral.
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'''Copy''' - Create multiple discipline referrals by copying the data from this referral.
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===How-to===
 
===How-to===
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[[Posting Student Discipline]]
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[[Posting Bullying]]
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[[Posting Corporal Punishment]]
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[[Posting Detention]]
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[[Posting Suspension]]
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[[Posting Hearing Results]]
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[[Minor/Major Incidents]]
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[[Action Items]]
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[[Referral Deletion]]
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[[Clear a Referral]]
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'''Resource'''
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[http://wiki.edgear.net/wiki/w/images/0/03/JCampus_Code_Book.pdf JCampus Code Book]:  Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.
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----
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[[Teacher|'''Teacher''' Main Page]]
  
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#Log into WebPams
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----
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#Click on "Discipline"
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[[Grades|'''Grades''' Main Page]]
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#Click on "Discipline Posting" under "Entry"
 
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#Check the Discipline Posting setup box
 
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#*Select the desired "Year"
 
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#*"District" and "School" should be defaulted based on security
 
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#Click "OK"
 
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#On "RefPG1", left mouse click in the "Name" field and select the student from the alpha list that appears
 
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#If this is a bus referral select the check box on the right side of the screen under the student information
 
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#Left mouse click in the staff field and select the staff that reported the discipline incident; use the tabs at the bottom of the staff list to change from TEA to ADM, BUS, SCH, DST
 
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#Select the date and time of the incident. Be sure to select the "CODE" and the "LOC" that best describes the time and location
 
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#Select the Incident(s). Select as many as 4 incidents that best describes the behavior of the student
 
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#Enter any witnesses to the event using the top line of the Witness section to select each witness
 
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#If evidence exists, select it from the dropdown list in the evidence field
 
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#Type the remarks describing the incident. NOTE: Only the top 4 lines of the remarks area will print on the state discipline form
 
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#Click on the "RefPG2" tab at the bottom of the screen
 
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#Select Teacher action(s). NOTE: if action 06 is selected an email will be sent to the school disciplinarian
 
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#Select parent contact method and contact date
 
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#Type teacher remarks and recommendations
 
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#Enter date employee signed the form
 
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#Enter motivation for the behavior from the dropdown list
 
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#Select any victims if applicable (required for bullying incidents)
 
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#Using the top line of the perpetrators section enter additional perpetrators if applicable (after saving the record the name of the student on Pg 1 will also be displayed in the perpetrators list on Pg 2). NOTE: By entering additional perpetrators, Pg1 and Pg2 info will be created for all perpetrators when the first student record is saved
 
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#Click on the "Admin" tab at the bottom of the screen
 
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#Select up to 4 actions taken by administrator
 
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#Enter administrative comments
 
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#Enter the date disciplinarian signed the discipline form
 
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#Select administrator entering/signing the form
 
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#Enter additional information related to other agencies involved, level of injury if applicable, or event related to hate/bias, drugs, alcohol, or gangs
 
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#Click on the "Comments" tab at the bottom of the referral page
 
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#Enter comments made by the student and/or the parent
 
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#Enter the date the comments were made
 
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#Enter the student or parent’s name that made the comment
 
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#Save the referral using the Save button at the bottom of the screen
 
  
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[[Discipline|'''Discipline''' Main Page]]
  
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'''NOTE'''--There is a time saving feature for posting referrals.
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#If you are entering multiple referrals for different students, move to RefPG1.
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[[WebPams|'''JCampus''' Main Page]]
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#Click on the student name field and select a different student name.
 
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#A dialog box will appear with two choices:
 
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#*Create a new referral for the new student selected?
 
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#::This option will duplicate the referral for the newly selected student.
 
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#*Change the existing referral to the new student?
 
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#::This option will '''change''' the existing referral to the new student. The original student's referral will no longer exist.
 
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#After making the selection, click '''OK'''.
 
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#Continue editing the new student's referral as needed.
 
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#After editing the new referral, be sure to '''save''' the changes.
 

Latest revision as of 09:31, 14 November 2024

This program will provide the user a way to post discipline and run discipline reports.

Menu Location

Discipline > Entry > Discipline Posting

Setup Options

Postdisciplinesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings so if the user is assigned to a school, the school default value will be their school site code. A defaulted 700 user can view all students from all schools as the 700 works like the Student Master 700. This will allow a a referral to be entered for any student from any school BUT it will label them at school 700 as opposed to their home school.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

All - Click to see both major and minor referrals.

Major - Click to see major referrals only.

Minor - Click to see minor referrals only.

Include Imported Referrals - Click to see referrals from other schools.

  • NOTE that if a student transfers within a school year, even with NOT checking this filter, the new school is allowed to see the referrals from the previous schools BUT just cannot make any changes to those referrals.

Points System - Click to use the table to default in a points value on the discipline screen.

Additional Emails - Click to add additional emails of which discipline notices will be sent.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.


After clicking OK, a Missing Expulsion Hearing Information box may pop up.

  1. Click on a student`s name to view their referral.
  2. The student is on this list because they are marked with an 'E' on the Admin page under either the ISS or OSS field of their referral.
  3. Click in the ISS or OSS field and another box will appear.
  4. This will show 'Recommend Expulsion" as checked. This information does NOT get reported to EDLink/State.
  5. Update any missing expulsion hearing information.
  6. Also available in our software is the Recommended Expulsions report.

Main

Refpg1discposting.png

Top

Discpostingtop.png

SPED - Click here for SPED information on selected student.

504 - Click here for 504 information on selected student.

LEP - Click here for LEP information on selected student.

Health - Click here for Health information on selected student.

SBLC - Click here for SBLC information on selected student.

Search - The search box will search on the following fields: location description, disciplinarian, victim name, staff name, student name, student id, victim id, victim name, event id and state id.

Action Items - Click here for a list of reports and information.

Bottom

Discpostingbottom.png

RefPG1 - Discipline referral page one.

RefPG2 - Discipline referral page two.

Admin1 - Discipline Administration page.

Hearings - Discipline hearing information and results.

Comments - Discipline comments by Student, Parent, or Guardian.

Delete - Delete the current referral.

Help - Display help information.

Clear - Clear the current referral.

Setup - Click to display the setup options.

Save - Save the current referral.

Previous - Navigate to the previous referral.

Next - Navigate to the next referral.

Find Referral - Click to find a student's referral.

Copy - Create multiple discipline referrals by copying the data from this referral.


How-to

Posting Student Discipline

Posting Bullying

Posting Corporal Punishment

Posting Detention

Posting Suspension

Posting Hearing Results

Minor/Major Incidents

Action Items

Referral Deletion

Clear a Referral


Resource

JCampus Code Book: Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.



Teacher Main Page

Grades Main Page

Discipline Main Page

JCampus Main Page

Retrieved from EDgear Wiki