Difference between revisions of "Post Grades Master"

Latest revision as of 10:39, 11 January 2024

This program will provide the user a way to edit grading periods, semesters and final grades by teacher and course.

If the course is marked as a one semester course in the Master Schedule Editor, the appropriate grading period columns will be grayed out and therefore, not editable.
The Deny column, in the Grading Period Lock program, will deny the course/section from being selected. When Deny is checked, the section is excluded from the teacher's course selection for Post Grade Master.

Menu Location

Grades > Entry > Post Grades Master

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grades - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Semester To Display Scheduled Students

4x4 Display - Select this option if the school has four (4) semesters in a school year and the desired marking period or all.
2x8 Display - Select this option if the school has two (2) semesters in a school year and the desired marking period or both.

Semester Grade Calculation Requirement

ALL Marking Period Grades Within Semester - This option requires grades in all grading periods in order for semester and final averages to be calculated.
Last Marking Period Within Semester - Use if there are not grading period grades in every marking period. But there has to be a grade in the last grading period.

Grade Posting Mode

Progress Report Mode - When in Progress Report Mode, this will NOT create Sem/Final grades when Save is clicked.
Report Card Mode - When in Report Card Mode, this will create Sem/Final grades when Save is clicked.

Show Dropped Students - Check this box to show dropped students on report.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

SIDNO - Student identification number.

Student Name - The name of the student.

Grade - The grade level of the student.

P1 through P6 -the grading periods for the school (P5 and P6 should not appear if the School has nine weeks grading periods) {P7, P8 are present for 4 x 4.5 schools}

E1 and E2 -exam grades (E3, E4 are present for 4x4 schools)

S1 and S2 - semester averages (S3, S4 are present for 4x4 schools):

The letter grades that are in lower case show that the grade has been auto calculated by the program.
The letter grades that are in upper case show that the grade has been manually entered by the user.

F1 - final grade (F2 is present for 4x4 schools);

The letter grades that are in lower case show that the grade has been auto calculated by the program.
The letter grades that are in upper case show that the grade has been manually entered by the user.

CUP - Carnegie units pursued.

CUE - Carnegie units earned.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Teacher - Select a teacher to view.

Course - Select a course to view.

Top

A+ Grades - Select for grade related functions.

Setup - This will display the setup for this page.
Duplicate Grade - The user can duplicate a grade to all students on one or more grading periods.
Post Comments - This will allow teachers to post comment for this subject for a specific student or all students.

Show Grade Change Information - This will display grade change details.

Sch - School site of enrollment

SIDNO - Student identification number.

Change User - User who edited/deleted the grade recorded.

Change Date - The time stamp of the grade record was edited/deleted.

Change Reason - The reason of the user for the grade record edit/deletion.

Change Data - Relevant details pertaining to the grade record edit/deletion.

Print - This will allow the user to print the report.

Reports - Select for various gradebook reports for the selected section and grading period.

Grades - Term Grades Report - This will print a report of current recorded term grades.

Show Me - Select for various gradebook displays in a different color.

Empty Grades - By selecting this option, it will display, in bright blue, all of the blank fields.
LEP - Student name will be highlighted if the student has been identified as Limited English Proficient. Hover to see the tool tip.
SPED - Student name will be highlighted if the student has been identified as Special Education. Hover to see the tool tip.

Blue - Special Ed Record
Yellow - Eval or IEP has expired
Red - Active Eval or IEP
Gray - Speech only services
Purple - Gifted/Talented student

504 - Student name will be highlighted if the student has been identified as 504. Hover to see the tool tip.
Health Conditions - Student name will be highlighted if the student has been identified with health conditions. Hover to see the tool tip.
Virtual - This option is for those student who take a virtual class.

Admin - Select for administrative related functions.

Mass Calculate Semester / Final Averages for a Single Class or Mass Calculate Semester / Final Averages for Entire School - Select to mass calculate semester and/or final grades when in Report Card Mode.

NOTE User Management security access is Category> Grades, Program> Post Grades Master RW, Action> Mass Calc Sem/Final Grades> Read Write

Destroy Progress Grades - This option will destroy/delete all grades from the specified marking period selected.

Save - By selecting the save button, it will save all information that was put into this application.

Help - Click to view written instructions and/or videos.

How-to

Using Symbols

SNU Semester/Final Averaging

EOC Averaging

Grades Main Page

JCampus Main Page

@@ Line 1: / Line 1: @@
+__NOTOC__
+'''This program will provide the user  a way to edit grading periods, semesters and final grades by teacher and course.'''
+*If the course is marked as a one semester course in the [[Master Schedule Editor]], the appropriate grading period columns will be grayed out and therefore, not editable.
+*The Deny column, in the [[Grading Period Lock]] program, will deny the course/section from being selected.  When Deny is checked, the section is excluded from the teacher's course selection for Post Grade Master.'''
 ==Menu Location==
-[[File:sch50.png]] Click on '''Grades'''. Under '''Entry''', select '''Post Grades Master.
+'''Grades > Entry > Post Grades Master'''
+==Setup Options==
-==Setup Options==
+[[File:postgrmastersetup.png]]
-[[File:sch51.png]] To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 '''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
-'''District''' - Default value is based on your security settings. You will be limited to your district only.
+'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
-'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
+'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 '''Grades''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 '''Semester To Display Scheduled Students'''
-*'''4x4 Display''' - Select this option if the school has four (4) semesters in a school year and the desired marking period.
+*'''4x4 Display''' - Select this option if the school has four (4) semesters in a school year and the desired marking period or all.
-*'''2x8 Display''' - Select this option if the school has two (2) semesters in a school year and the desired marking period.
+*'''2x8 Display''' - Select this option if the school has two (2) semesters in a school year and the desired marking period or both.
 '''Semester Grade Calculation Requirement'''
 *'''ALL Marking Period Grades Within Semester''' - This option requires grades in all grading periods in order for semester and final averages to be calculated.
-*'''Last Marking Period Within Semester''' - Use if there aren't grading period grades in all marking periods. (There has to be a grade in the last grading period).
+*'''Last Marking Period Within Semester''' - Use if there are not grading period grades in every marking period. But there has to be a grade in the last grading period.
 '''Grade Posting Mode'''
-*Select '''Progress Report Mode''' if grades are to be entered/edited, but '''<u>no</u>''' semester/final averages are to be calculated.
+*'''Progress Report Mode''' - When in Progress Report Mode, this will NOT create Sem/Final grades when Save is clicked.
-*Select '''Report Card Mode''' if grades are to be entered/edited, and semester/final averages are to be calculated.
+*'''Report Card Mode''' - When in Report Card Mode, this will create Sem/Final grades when Save is clicked.
-'''Show Dropped Students''' - These are students who have dropped from the school.
+'''Show Dropped Students''' - Check this box to show dropped students on report.
+'''OK''' - Click to continue.
-Click '''OK''' to continue.
+To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 ==Main==
 [[File:sch54.png]]
+===Column Headers===
 '''SIDNO''' - Student identification number.
@@ Line 45: / Line 50: @@
 '''E1 and E2''' -exam grades  (E3, E4 are present for 4x4 schools)
-'''S1 and S2''' - semester averages (S3, S4 are present for 4x4 schools)
+'''S1 and S2''' - semester averages (S3, S4 are present for 4x4 schools):
+*The letter grades that are in '''lower case''' show that the grade has been auto calculated by the program.
+*The letter grades that are in '''upper case''' show that the grade has been manually entered by the user.
-'''F1''' - final grade (F2 is present for 4x4 schools)
+'''F1''' - final grade (F2 is present for 4x4 schools);
+*The letter grades that are in '''lower case''' show that the grade has been auto calculated by the program.
+*The letter grades that are in '''upper case''' show that the grade has been manually entered by the user.
 '''CUP''' - Carnegie units pursued.
 '''CUE''' - Carnegie units earned.
+To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
@@ Line 61: / Line 73: @@
 [[File:sch53.png]]
-'''A+ Grades'''
+'''A+ Grades''' - Select for grade related functions.
 *'''Setup''' - This will display the setup for this page.
-*'''Duplicate Grade''' - This will display any course that is identical to another course, based on course name and grade level, already in the course catalog will be reported.
+*'''[[Duplicate Grade]]''' - The user can duplicate a grade to all students on one or more grading periods.
-*'''Post Comments''' - This will allow teachers to post comment for this subject for a specific student or all students.
+*'''[[Posting Comments | Post Comments]]''' - This will allow teachers to post comment for this subject for a specific student or all students.
-*'''Show Grade Change Information''' -
-[[File:sch45.png]]
-Select '''Submit'''. To view all of the changes, go to the '''Action''' (tab) located in the top right corner. Click to drop down, select '''Show Grade Change Information'''. For further instructions see below under '''TOP''', then '''Action Menu'''.
+*'''Show Grade Change Information''' - This will display grade change details.
 [[File:sch44.png]]
-**'''Sch''' - School site of enrollment
+'''Sch''' - School site of enrollment
-**'''SIDNO''' - Student identification number.
-**'''Change User''' - User who edited/deleted the grade recorded.
-**'''Change Date''' - The time stamp of the grade record was edited/deleted.
-**'''Change Reason''' - The reason of the user for the grade record edit/deletion.
-**'''Change Data''' - Relevant details pertaining to the grade record edit/deletion.
-*'''Print''' - To find the print instructions, follow this link: '''<span
-style="background:yellow">[[Standard Print Options]]</span>'''.
+'''SIDNO''' - Student identification number.
-'''NOTE''' - Click the '''SAVE''' button at the top of the page.
+'''Change User''' - User who edited/deleted the grade recorded.
-'''Reports'''
+'''Change Date''' - The time stamp of the grade record was edited/deleted.
-'''Show Me'''
+'''Change Reason''' - The reason of the user for the grade record edit/deletion.
-*'''Empty Grades''' - By selecting this option, it will display, in bright blue, all of the blank fields.
-'''LEP''' - Button will be Red if the student has been identified as Limited English Proficient.
+'''Change Data''' - Relevant details pertaining to the grade record edit/deletion.
-'''SPED'''
+[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
-*'''Blue''' - Special Ed Record.
-*'''Yellow''' - Eval or IEP has expired.
-*'''Red''' - Active Eval or IEP.
-*'''Gray''' - Speech only serivces.
-*'''Purple''' - Gifted/Talented student.
-'''504''' - Button will be Red if there is 504 information on this student.
-'''Health Conditions''' - Button will be Red if there is a health plan for this student.
+'''Reports''' - Select for various gradebook reports for the selected section and grading period.
+*'''Grades''' - '''[[Term Grades | Term Grades Report]]''' - This will print a report of current recorded term grades.
-'''Virtual''' - This option is for those student who take a virtual class.
+'''Show Me''' - Select for various gradebook displays in a different color.
+*'''Empty Grades''' - By selecting this option, it will display, in bright blue, all of the blank fields.
+*'''LEP''' - Student name will be highlighted if the student has been identified as Limited English Proficient. Hover to see the tool tip.
+*'''SPED''' - Student name will be highlighted if the student has been identified as Special Education. Hover to see the tool tip.
+:*'''Blue''' - Special Ed Record
+:*'''Yellow''' - Eval or IEP has expired
+:*'''Red''' - Active Eval or IEP
+:*'''Gray''' - Speech only services
+:*'''Purple''' - Gifted/Talented student
+*'''504''' - Student name will be highlighted if the student has been identified as 504. Hover to see the tool tip.
+*'''Health Conditions''' - Student name will be highlighted if the student has been identified with health conditions. Hover to see the tool tip.
+*'''Virtual''' - This option is for those student who take a virtual class.
+'''Admin''' - Select for administrative related functions.
+*'''[[Mass Calculate Semester / Final Averages for a Single Class]]''' or '''[[Mass Calculate Semester / Final Averages for Entire School]]''' - Select to mass calculate semester and/or final grades when in Report Card Mode.
+:'''NOTE''' [[User Management]] security access is Category> Grades, Program> [[Post Grades Master]]  RW,  Action> Mass Calc Sem/Final Grades> Read Write
+*'''[[Destroy Progress Grades]]''' - This option will destroy/delete all grades from the specified marking period selected.
+'''Save''' - By selecting the save button, it will save all information that was put into this application.
-===How To===
+'''Help''' - Click to view written instructions and/or videos.
-:[[Mass Calculate Semester / Final Averages for a Single Class]]
-:[[Mass Calculate Semester / Final Averages for Entire School]]
-:[[Destroy Progress Grades]]
-:[[Using Symbols]]
-:[[SNU Semester/Final Averaging]]
-:[[Reports]]
-:[[EOC Averaging]]
+===How-to===
+:'''[[Using Symbols]]'''
+:'''[[SNU Semester/Final Averaging]]'''
+:'''[[EOC Averaging]]'''
 ----
-'''[[WebPams|JCampus]] / [[Grades]]'''
+:[[Grades|'''Grades''' Main Page]]
+----
+:[[WebPams|'''JCampus''' Main Page]]

Difference between revisions of "Post Grades Master"

Latest revision as of 10:39, 11 January 2024

Menu Location

Setup Options

Main

Column Headers

Top

How-to

Navigation menu

Page actions

Page actions

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