Student Master
This will provide information about student's demographics, enrollment and vocational.
There are numerous securities that can be assigned in User Management that gives the user the ability to perform tasks.
One example is:
If you have the security Insert/Update then the user can edit the student name in Student Master. If the user only has Insert, then they can not edit the student name once it has been saved.
Menu Location
Main
NOTE - All fields in red are required and must be completed in order to save the record.
Name - Fill in all relevant fields.
Guardian - Fill in all relevant fields.
Father and Mother - Fill in all relevant fields. Both of these screens for father and mother have the same information to fill in.
Emergency - Fill in all relevant fields.
Resides With - Fill in all relevant fields.
Homeroom - Select the student's homeroom teacher from the pick list.
Counselor - Select the student's counselor from the pick list.
Advisor - Select the student's advisor from the pick list.
Special Codes - Fill in all relevant fields.
School Clubs - Select the school club's the student is involved in from the pick list.
Alert Codes - Select all of the student's alert codes from the pick list.
Fees - If a student has any fees. it will show the total amount.
SIDNO - The student's local identification number.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
Birth Date - Select the student's date of birth.
Locker - Input the student's locker number and locker combination.
Transportation - Fill in all relevant fields.
Health Card - Fill in the student's card number, card date and validator. By entering information to the Health Card area of Student Master, you can see the data in the Alpha/Recruiter List.
SASID - The student's state identification number.
Testing ID - Fill in the student's testing ID number.
Change Data - This will show the staff members name, along with the date and time when any Student Master information changes made to it, such as add/edit/adjust.
Old SSN -
Old SSN Date -
Current Zone - This is the student's current school zone.
Entry Date - Fill in all relevant fields.
Leave Date - Fill in all relevant fields.
Country Entry - Fill in all relevant fields.
SBLC Code - Select and SBLC code to either retained or promoted. If neither is selected then the student will pass.
School - This will show the school ID where the student is enrolled.
District - This will the district where the student is enrolled.
Year - This will show the school year, i.e. 1819.
Next Zone - This will show where the student will go to school in the next school year.
Comments - Type in any additional information/comment about the student.
Bottom
Entry
If a student has been marked absent from school, the student`s name will appear in a light red color on the top left of the page.
- Student Master: Entry Tasks
- Address Validation System (AVS)
- Enter 504 Data
- Enter Alert Codes (Without Fast Loader)
- Enter Cohort Year
- Enter Country Information (LEP, ESL)
- Enter Health Card
- Enter State Assigned ID
- Enter IGP information
- Enter Log Information
- Enter Program Codes (Without Fast Loader)
- Enter Out Of Zone (OOZ) information
- Enter Special Codes (Without Fast Loader)
- Enter Student Password/Login
- Enroll History
- Exit a Student
- Find a Student with the Find Button
- Find a Student with the Search Bar
- Security Permissions for Student Master
- Select SBLC Codes
- Using the iGear
- Student Master: "Action" Tasks
- Using the iGear
- Print Student Demographic Sheet
- Enroll a Student (Basics)
- Enroll a Student Using Re-Enroll
- Print Entry/Leave Packet
- Enrollment Status Form for Individual Student
- MFP Audit
- SPC Login Information
- Same Address Lookup
- Fees Management
- Personal Needs Profile
- Doc Archive
- Letter System
- Accident Referral Letter
- Print IGP Form
- Print LEP Form
Lists
This video will show you how to use the List feature in most of the programs below. The Alpha Recruit List is being used as an example in this video.
- 504 Student List
- 911 Address List
- Alert/Alarm Code List
- Alpha/Recruiter List
- Audit 911 Address List
- Birthday List
- CAP Program Report
- CAP SPED Service Tracking Report
- Census Report
- Classroom Log 1 Week
- CN Lunch Letters
- Cohort Enrollment List
- Cohort Trailing Report
- Community Service Hours Report
- Cumulative Card Label
- Custody Request List
- Day Care List
- Do Not Call List
- DSC Report
- English Proficiency List
- Enrollment Audit
- Enrollment Status Form
- Fee List
- Fee Transaction Report
- Feeder Report
- First Period Student Report
- Gain Loss Report
- Homeless Student List
- Homeroom Log 1 Week
- Homeroom Log 7 Week
- Homeroom Roster List
- Homeroom Teacher Affidavit
- Homeroom Teacher Affidavit w/Signatures
- IBC List
- ISteep Report
- Leave Report List
- Log Report
- Lunch Address Audit List
- Mail/Folder Labels 8160
- Magellan Report
- Mass Print Court Report List
- Mass Print Student IGP
- Military Sibling List
- Minimum Enrollment List
- Missing Contact List
- NAEP List
- Native American List
- Old SSN Report
- Out Of District Gains List
- Out Of Zone List
- Permission List
- Phone Contact List
- Personal Needs Profile List
- Pressure Sealed Short Form List
- Print Student Diploma
- Print Student Military Information
- Prospective Graduation List
- P3 Report
- Records Request Date Audit
- Religion Institution List
- Retained/Promoted List
- Roster List
- Scholarship Amounts Earned
- SIS School List
- SPC Permission Audit List
- SPC Student Log In Report
- Special Code List
- Special Code Prior Year Report
- Special Education List Report
- State Auditor's Report
- Student Academic Report
- Student Advisor Roster
- Student Alternate Locator
- Student Classes by Bell
- Student Custody List
- Student End of Year/Current Year Missing Report
- Student Enrollment Tracking: 2 Year
- Student Feeder Trends
- Student LA 4 List
- Student Locator
- Student Next School List
- Student Permission List
- Student Program List
- Student Rewards Review
- Student Search
- Student Street List
- Testing List
- Township/Range Report
- Vehicle List
Loaders
This video will show you how to use the Loader feature in most of the programs below. The Counselor Loader is being used as an example in this video.
- Activity Attendance
- Address Editor
- Advisor Loader
- Alert Code Loader
- Bell Schedule Loader
- Bus Loader
- Career Loader
- Change Homeroom Teachers
- Club Code Fast Loader
- Club Code Loader
- Cohort Year Fast Loader
- Cohort Year Import
- Counselor Loader
- Custody Code Loader
- Custom Permission Loader
- Diploma Endorsement Fast Loader
- Direct Cert Import
- Fees Auto Loader
- Fee Payment Loader
- Homeroom/Advisor/Counselor Auto Loader
- Homeroom Loader
- IBC Loader
- Import IBC
- InterfaceID Loader
- Leave Code Fast Loader
- LEP Language Fast Loader
- Locker Loader
- Lunch Code Loader
- Next School Loader
- Online Registration System Editor
- Out of Zone Loader
- Picture Master
- Program Update Loader
- SIS School Loader
- SBLC Code Loader
- Special Code Loader
- Sport Code Fast Loader
- State ID Loader
- Student Address Bus Loader
- Student Email Import
- Student Demographic Fast Loader
- Student Log Loader
- Student Permissions Loader
- Transfer From Loader
- Transportation Code Loader
- Transportation Fast Loader
- Vocational Concentration/Cluster Loader
Count
- Cohort Diploma Path By Race
- Doc Archive Count
- Drop Out Rate
- Edgear Demographic At Risk Membership
- Enrollment Records Count
- Ethnic Gender Breakdown
- Gain/Loss Report MS
- Grade vs Age Count
- Homeroom Count by Grade
- Homeroom Gender/Ethnic List
- Homeroom Teacher by Grade
- Households Per School
- IBC Credentials By Grade
- Leave Drop Exit Codes Report
- MFP/Ethnic-Gender/Lunch
- Persistent Enrollment
- Previous vs Current Year Enrollment Counts
- Out of Zone Count
- Parent Contact Count
- Retained Count By Ethnic and Gender
- SBLC Code By Site
- Special Ed Transportation Count
- Student Average Length of Stay
Interfaces
- Aspire Interface
- ConcourseLib Interface
- Demographic/Homeroom Export
- DRC E-Direct Export
- Eagle Upload
- ELPT Interface
- Export to Edusoft
- Export Pictures
- LaGear Up
- LimeLight Export
- Military Access File
- National Longitudinal Study
- Oregon Export (Dibels)
- Photo File Creator
- Taylor Awards
- TS Gold
- TSDL/CVR
- US ED OCR Report
- VersaTrans Export
- Wel-Pro Fitness Export
Letters
Resources
- Student Master - Attendance Guide.pdf: Guide for new users on student master and attendance procedures.
- JCampus Code Book: Commonly used codes in Student Master, Attendance, and Discipline.
- Edgear District Listing for Reenroll: Simple listing of districts to pick from when performing a reenroll.
