Difference between revisions of "Post Attendance"
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'''Class''' - Class roster, when no students appear on post attendance as a class, then a fading wait window will appear that states, "No Students found for the Class Period and Day of Week". | '''Class''' - Class roster, when no students appear on post attendance as a class, then a fading wait window will appear that states, "No Students found for the Class Period and Day of Week". | ||
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| + | '''Bus''' - Student's bus information. | ||
'''Sport or Club''' - Sport or club roster | '''Sport or Club''' - Sport or club roster | ||
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'''Custom''' - Show students based on custom codes. | '''Custom''' - Show students based on custom codes. | ||
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| + | '''Setup''' - Click to return to setup box. | ||
[[Post Mass Absences | '''Mass''']] - Mass post attendance for a date range | [[Post Mass Absences | '''Mass''']] - Mass post attendance for a date range | ||
Revision as of 08:02, 22 July 2020
This program will allow the user to post daily attendance.
Menu Location
On the left navigation panel, select Attendance > Entry > Post Attendance.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
1st Period Code - Code to insert when using the first column to do a first period check out.
Auto Admit - Tells whether to print an auto admit slip
Show Keyboard
Print Receipt Label - Print 2 5/16 x 4 labels
Add Comment - This will bring up a dialog box that will allow personalized comments to be set for each of the different admit slips.
Trip Settings
Date - Date that will be used when posting field trips.
Reason - Reason that will be used when posting field trips.
Trip Check Out Time - Check out time that will be used when posting field trips.
Trip Check In Time - Check in time that will be used when posting field trips.
Advanced - This will bring up a dialog box that will allow advanced additional options to be set.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Student - Student Name (The student's name will turn yellow when marked absent. It is not easy for Teachers to quickly tell who is currently absent. Especially in the afternoon when there are many tardies posted earlier, checkins, and start of the day, and skips. Teachers need an easy way to tell at a glance who is absent on the post attendance screen.)
1st - Click 1st period to show student as absent. If a student is marked homebound, their name will be shaded red. When you click on the 1st Period or Out boxes, this box will appear and will show the homebound information. From Date and To Date and ask if the user wants to Post Anyway.
Out - Check out/Check out options
Manual Time - If the user wants to manually enter the time of the check out (as opposed to having the computer automatically add the time), check the Manual box and enter the time of check out, then choose the code.
Code - Check out code
Ex - Student check out code
Out Reason - Student check out reason
In - Check in
Code - Check in code
Ex - Student check in code
In Reason - Student check in reason
Dr - Open Dr's note window. If an existing doctor note is selected then the doctor note for the items selected is printed. If no items are selected then the program will follow current default behavior.
GD - Student's grade of enrollment
SIDNO - Student's identification number
Homeroom - Student's homeroom
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Top
Staff - If the Homeroom or Class button is chosen, the staff name chosen will appear in the field.
Course - If the Class button is chosen, the course name chosen will appear in the field.
Date - Defaults to current date. If the date is not within the selected school year on the setup, this warning will appear.
Semester - If the Class button is chosen, the semester number of the course chosen will appear in the field.
Class Period - If the Class button is chosen, the class period number of the course chosen will appear in the field.
Room - If the Class button is chosen, the room number of the course chosen will appear in the field.
Search - This allows the user to find a student using the Search Bar.
Bottom
Refresh - Click current roster
Print Admit - Print current admit
Student - Student roster
Homeroom - Homeroom roster
Class - Class roster, when no students appear on post attendance as a class, then a fading wait window will appear that states, "No Students found for the Class Period and Day of Week".
Bus - Student's bus information.
Sport or Club - Sport or club roster
Spec - Special codes
Custom - Show students based on custom codes.
Setup - Click to return to setup box.
Mass - Mass post attendance for a date range
Help - Click to view written instructions and/or videos.
Scan - Scan attendance record
How-to
- Posting for Administrators, Counselors and other Staff
- Post Checkout
- Post Excuse
- Post First Period Absence
- Post Tardy to Class
- Post Multiple Checkouts
- Print Admit Slip
- Change Check Out Time
- Change Check Out to Tardy-to-Class
- Delete Complete Attendance Record
- Change Check Out Code
- Change Check In Code
- Change Check In Time
- Attendance Scanning
Resource
JCampus Code Book: Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.
