Difference between revisions of "Block Fast Loader"

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'''This method of scheduling is used when a group of students have the same schedule throughout the day.'''  
+
'''This method of scheduling is used when a group or block of students has the same schedule throughout the day. This is not to be confused with blocking of courses.'''  
 
__NOTOC__
 
__NOTOC__
−
===Video===
+
==Menu Location==
−
[[media:SC-BlockFastLoadOv.mov|Block Fast Loader Overview video]]
 
  
−
===Before using this program===
+
'''Scheduling > Loaders > Block Fast Loader'''
−
*You will need to roll the Sponsor Site to the new year. This is usually done by someone at the district office.
 
−
*You will need to roll the Master Schedule Editor to the new year. Then it must be edited with the new year's changes before beginning.
 
−
*You will also need to know into which blocks each "group" of students will be scheduled to and what homeroom teacher's class that they will meet in. Blocks will contain section numbers that can only be used once per teacher's block. This information can be entered into comment field of the Master Schedule Editor to keep up with the section numbers being used.
 
−
* Self Contained means the students will keep the same teacher all day. Departmentalized means the students will have one teacher in the morning and one (or more) teacher in the afternoon.
 
  
 +
==='''Quick Steps''' - Before Using This Program===
 +
*The user will need to roll the [[Sponsor Site Editor | Sponsor Site]] to the new year. This is usually done by the district office.
 +
*The user will need to run the [[Create New Year Student Master]].
 +
*The user will need to [[Create New Year Master Schedule]] Editor. Then it must be updated with the new year's changes <u>BEFORE</u> scheduling students in the [[Block Fast Loader]].
 +
'''Note''': If you need any additional help use the following link: [[New Year Scheduling Preparatory Steps for the District Coordinator]].
  
 +
===Now the User can:===
 +
*'''Roll over the teacher blocks''' using the previous school year to the upcoming school year using '''Roll Current Year Blocks To New Year''' under Action. If there have been any blocks already added to the upcoming school year, then the roll over will not work. The blocks in the upcoming school year will need to be removed using Action>'''Remove School(s) Blocks From Selected Year''' before the roll over will work.
 +
*'''Edit the teacher blocks''' with all changes for the new year and also adding new teacher blocks if needed. Again, the [[Master Schedule Editor]] must have been previously updated for the new year. In the set up box of Master Schedule Editor, there is an option Update Block Scheduling System. If Yes is chosen, for Validate Changes, it will create a pop up asking to update the Block Fast Loader section when the section is changed in the Master Schedule Editor. But, this will only change the demographics of the section (period, course name, teacher name, etc.). It will not change the placement of the sections in the teacher's block schedules as a whole.
 +
*'''Blocks will contain section numbers''' from the [[Master Schedule Editor]] that can only be used <u>once</u> per teacher's block. This information can be entered into Comment field of the [[Master Schedule Editor]] to keep up with the section numbers being used per block. This will prevent students, in two different blocks, from all being scheduled into the same section of a teacher's class which would make it look like the teacher is instructing 60 students instead of two groups of 30.
 +
*'''Remember, this is not the teacher's schedule.''' It is the schedule for the group/block of students that will stay together throughout the school day. The user will need to know into which blocks each group of students will be scheduled and what homeroom teacher's class that they will meet in.
 +
* '''Self Contained''' means the students will keep the same teacher all day who will teach all needed courses.
 +
*'''Departmentalized''' means the students will have more one teachers throughout the day.
 +
*'''Once the Master Schedule and the teacher blocks''' are all updated, then (and only then) should the students be scheduled using an automatic process or a manual process.
  
−
'''Note''': If you need help with any of the steps in this section use the following link:
 
−
'''<span style="background:yellow">[[New Year Scheduling Preparatory Steps for the District Coordinator]]</span>
 
−
Create the '''Sponsor Site''' file for the new year.
 
−
Create the '''New Year Master Schedule''' and review needed changes.
 
−
Roll over the teacher blocks to the new year.
 
−
Edit '''existing teacher blocks''' with schedule records for a particular group of students. Or, '''create new teacher blocks''' if needed.
 
−
Create the '''New Year Student Master'''.
 
−
Schedule students using automatic process or manual process.
 
  
−
==Menu Location==
+
[[File:blockfastloadersetup3.png]]  
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[[File:sch102.png]] Click on '''Scheduling'''.  Under '''Loaders''', select '''Block Fast Loader'''.
 
  
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==Setup Options==
+
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
[[File:block fast loader setup.png]] For this specific setup box, see the definitions below. To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
−
'''Year'''--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
+
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
−
'''District'''--Default value is based on your security settings. You will be limited to your district only.
+
'''Gender''' - Gender of students whose records need to be edited. Leave blank or select all to include all genders. Otherwise, choose the desired gender.
  
−
'''School'''--Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
+
'''Student Grade''' -Grade level of students whose records need to be edited. Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
−
'''Grade'''--Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
+
'''Block Grades''' - Select block grades to process.
  
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'''Block Grades'''--Select block grades to process
+
'''Semester''' - Semester, Ex: 1st semester, 2nd semester.
  
−
'''As of Date'''--This choice will list only those students who are actively enrolled as of the date selected in the date field.
+
'''Custom Codes''' - Select the custom codes created in the [[Custom Code Management]] to filter the student list.
  
−
'''Start Date'''--Select start date to use for schedule records
+
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
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Click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
+
'''Exclude Special Codes''' - Exclude students having a selected special code.
  
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Click the check box to '''Save Schedules as Manually Scheduled''' to prevent an automatic scheduling process from overwriting schedules created through the Block Fast Loader.
+
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
 +
'''Sched Start Date''' - Select start date to use for schedule records
  
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Click '''OK''' to continue.
+
Click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
  
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==Main==
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Click the check box to '''Do not overwrite existing homerooms''' to allow the user to not enter a homeroom teacher to create and save a schedule in Block Fast Loader.
  
−
[[File:block fast loader main 2.png]]
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Click the check box to '''Save Schedules as Manually Scheduled''' to prevent an automatic scheduling process from overwriting schedules created through the Block Fast Loader.
  
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===Column Headers===
+
Click '''OK''' to continue.
  
−
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
+
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
−
'''Student Name'''--Student's/employee's full name
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==Main==
  
−
'''Grade, Grd'''--grade level of the student and/or course
+
[[File:blockloadermain4.png]]
  
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'''BLK'''--Block number
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==Column Headers==
  
−
'''Homeroom'''--student's homeroom
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'''Name''' - Student's/employee's full name.
  
−
'''Sidno, ID'''--local ID of the student/Teacher/Substitute Teacher
+
'''GD''' - grade level of the student and/or course.
  
−
'''Gender, Gen'''--gender of the student/employee
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'''BLK''' - Block number.
  
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'''District (Dist''')--district in which the student is enrolled
+
'''Homeroom''' - Student's homeroom.
  
−
'''School/Site'''--site code of the school in which the student/employee is enrolled/works
+
'''Sidno''' - Local ID of the student/Teacher/Substitute Teacher.
  
−
'''Sped--Special Education students
+
'''Sex''' - Gender of the student/employee.
  
−
'''Counselor--name of the counselor to which the student has been assigned
+
'''Ethnicity''' - Student primary ethnicity.
  
−
'''Advisor--name of the advisor to which the student has been assigned
+
'''Dist''' - District in which the student is enrolled.
  
−
'''RecNum'''--Record Number
+
'''Sch''' - Site code of the school in which the student/employee is enrolled/works.
  
−
'''BLK'''--Block Number
+
'''Sped''' - Special Education students.
  
−
'''GD'''--Grade level
+
'''Counselor''' - Name of the counselor to which the student has been assigned.
  
−
'''LD'''--Load Count
+
'''Advisor''' - Name of the advisor to which the student has been assigned.
  
−
'''Homeroom Teacher'''--Name of homeroom teacher
+
'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
  
−
'''BLK Name'''--Block Name
+
'''Recnum''' - Record number.
  
−
'''Hm#'''--Homeroom number
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'''BLK''' - Block Number.
  
−
'''Blk Desc'''--Block Description
+
'''GD''' - Grade level.
  
−
'''Dist'''--district in which the student is enrolled
+
'''LD''' - Load Count, when the user clicks on the number a roster screen will display.
  
−
'''Sch'''--site code of the school in which the student/employee is enrolled/works
+
'''Homeroom''' - Name of homeroom teacher.
  
−
'''Teaid'''--Staff ID/SID/ID--Identification number of the staff
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'''BLK Name''' - Block Name.
  
−
'''SCap'''--Standard Capacity
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'''Hm#''' - Homeroom number.
  
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'''Counselor--name of the counselor to which the student has been assigned
+
'''Blk Desc''' - Block Description.
  
−
'''Advisor--name of the advisor to which the student has been assigned
+
'''Dist''' - District in which the student is enrolled.
  
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==Bottom==
+
'''Sch''' - Site code of the school in which the student/employee is enrolled/works.
  
−
[[File:block fast loader bottom.png]]
+
'''Teaid''' - Staff ID/SID/ID--Identification number of the staff.
  
−
'''Delete Block''' - Deletes currently selected block
+
'''SCap''' - Standard Capacity.
  
−
'''New Block''' - Creates a block of classes for a teacher not assigned a block
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'''Counselor''' - Name of the counselor to which the student has been assigned.
  
−
'''Change Block''' - Change header information about a teacher
+
'''Advisor''' - Name of the advisor to which the student has been assigned.
  
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'''Schedule''' - Schedules all selected students to the selected teacher’s block
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
−
'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
+
==Top==
 +
'''Action'''  
  
−
'''Setup''' - Returns to the setup box to change group of students to be scheduled.
+
'''Master Schedule''' - Displays the [[Master Schedule Editor]] Reschedule Blocks - Allows you to reschedule students already assigned to blocks. This is used if classes have been added to or removed from a block.
  
−
'''Select All Students''' - Checks all students` names
+
'''Reschedule Blocks''' - This will reschedule students to match the blocks. A table will display consisting of the block header records with a selection column.  Check the blocks of which you want to reschedule the students. When finished, the block load counts will reset automatically.
  
−
'''De-Select All Students''' - Removes any checks by student names
+
'''Single Course''' - Allows the user to add a single class to all of the students in the same block. This does not change the block.
  
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'''Help''' - Pens the JCampus help section on Scheduling.
+
'''Clear Student Block Numbers''' - This just clears the block number. NO schedules will be changed. The user will NOT be able to auto-restore the assigned block numbers. Be certain this is what is needed  before clicking the button labeled 'YES'.  
  
−
==Top==
+
'''[[Automatic Scheduling]]''' - Alternating Student Scheduling, Sequential Student Scheduling, and Capability Student Scheduling
−
'''Action'''  
 
  
−
'''Master Schedule'''--Displays the Master Schedule Editor Reschedule Blocks--Allows you to reschedule students already assigned to blocks. This is used if classes have been added to or removed from a block.  
+
'''Initialize Block Counts''' - Updates counts of students scheduled into the different blocks; it also updates counts in the [[Master Schedule Editor]].
  
−
'''Single Course'''--Allows you to add a single class to all of the students in the same block. This does not change the block.  
+
'''Realign Blocks to Master Schedule''' - Compares information related to each section number found in the Block Fast Loader to the section numbers in the [[Master Schedule Editor]]. If any information is different, the block information is updated. Note that the student schedules scheduled by this block program will NOT be updated using this procedure so they will probably need to be rescheduled after the alignment process is complete.
  
−
'''Clear Student Block Numbers'''--This clears just the block number. NO schedules will be changed. You will NOT be able to auto-restore the assigned block numbers. Be certain this is what you want to do before clicking the button labeled 'YES'.  
+
'''Roll Current Year Blocks to New Year''' - Creates a copy of the previous school year blocks for the upcoming school year. Specific grade levels can be chosen. The user can only roll over one year to the next consecutive year so would not be able to roll over 1314 to 1516. Also, if you have already built at least one new block in the upcoming school year, the copy process will not work.
  
−
'''Alternating Student Scheduling'''--Automatic scheduling method that assigns students to schedules in an alternating fashion.  
+
'''Remove School(s) Blocks From Selected Year''' - Deletes all blocks for the selected year.
  
−
'''Sequential Student Scheduling'''--This method of scheduling students divides the students in groups (i.e. the first twenty students alphabetically are placed in the same block, the next twenty students are placed in the next block, etc.)
+
==Bottom==
  
−
'''Capability Student Scheduling'''--The GPA for students is used to assign students to the blocks. (i.e. Each white female with an 'A' average is assigned to a different block, then the program assigns each black female with an 'A' average to a different block, etc. working through all GPA ethnic groups.)
+
[[File:block fast loader bottom.png]]
  
−
'''Initialize Block Counts'''--Updates counts of students scheduled into the different blocks; it also updates counts in the Master Schedule Editor.
+
'''Delete Block''' - Deletes currently selected block.
  
−
'''Realign Blocks to Master Schedule'''--Compares information related to each section number found in the Block Fast Loader to the section numbers in the Master Schedule Editor. If any information is different, the block information is updated.
+
'''New Block''' - Creates a block of classes for a teacher not assigned a block. Teacher names will be pulled from the Master Schedule Editor, not Human Resource Master.
  
−
'''Roll Current Year Blocks to New Year'''--Creates a copy of the current year blocks for the new year. You can only roll over one year to the next consecutive year. For example, you would not be able to roll over 1314 to 1516. Also, if you have already built at least one new block in the upcoming new year, the copy process will not work.
+
'''Change Block''' - Change header information about a teacher.
  
−
'''Remove School(s) Blocks From Selected Year'''--Deletes all blocks for the selected year.
+
'''Schedule''' - Schedules all selected students to the selected teacher’s block.
  
−
'''Edit the Master Schedule to Identify the Student Groups for Each Schedule Record'''
+
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
−
:Note--This is optional, but you can make the process of course selection (sections of courses with the same name) easier for schools with 2 or more groups of students per grade level.
 
−
:For example, this will prevent students in two groups from all being scheduled into the same section of a teacher's Language class which would make it look like the teacher is instructing 60 students instead of two groups of 30.
 
  
−
Click in the comment field beside each course. A popup box will appear.
+
'''Setup''' - Click to go back to the Setup box.
  
−
Enter either the Homeroom teacher's name or a section designation such as 1A, 1B, 1C, etc.
+
'''Help''' - Click to view written instructions and/or videos.
  
−
In the setup box for Master Schedule Editor you can restrict the display to include one grade only. This will provide a smaller group of courses and teachers to which group indicators are to be assigned.
+
==How To==
  
−
After assigning group indicators to the Master Schedule Editor, return to the Block Fast Loader to complete the scheduling process.
+
'''[[Create, Delete and Change the Block Fast Loader]]'''
  
−
==How To==
+
'''[[Manual Scheduling]]'''
  
−
:[[Create, Delete and Change the Block Fast Loader]]
+
'''[[Automatic Scheduling]]'''
  
−
:[[Manual Scheduling]]
+
'''[[Reschedule]]'''
  
−
:[[Automatic Scheduling]]
 
−
 
−
:[[Reschedule]]
 
  
 
----
 
----
 
[[Scheduling|'''Scheduling''' Main Page]]
 
[[Scheduling|'''Scheduling''' Main Page]]
−
 
+
----
 +
[[Classroom|'''Classroom''' Main Page]]
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:15, 27 June 2024

This method of scheduling is used when a group or block of students has the same schedule throughout the day. This is not to be confused with blocking of courses.

Menu Location

Scheduling > Loaders > Block Fast Loader

Quick Steps - Before Using This Program

Note: If you need any additional help use the following link: New Year Scheduling Preparatory Steps for the District Coordinator.

Now the User can:

  • Roll over the teacher blocks using the previous school year to the upcoming school year using Roll Current Year Blocks To New Year under Action. If there have been any blocks already added to the upcoming school year, then the roll over will not work. The blocks in the upcoming school year will need to be removed using Action>Remove School(s) Blocks From Selected Year before the roll over will work.
  • Edit the teacher blocks with all changes for the new year and also adding new teacher blocks if needed. Again, the Master Schedule Editor must have been previously updated for the new year. In the set up box of Master Schedule Editor, there is an option Update Block Scheduling System. If Yes is chosen, for Validate Changes, it will create a pop up asking to update the Block Fast Loader section when the section is changed in the Master Schedule Editor. But, this will only change the demographics of the section (period, course name, teacher name, etc.). It will not change the placement of the sections in the teacher's block schedules as a whole.
  • Blocks will contain section numbers from the Master Schedule Editor that can only be used once per teacher's block. This information can be entered into Comment field of the Master Schedule Editor to keep up with the section numbers being used per block. This will prevent students, in two different blocks, from all being scheduled into the same section of a teacher's class which would make it look like the teacher is instructing 60 students instead of two groups of 30.
  • Remember, this is not the teacher's schedule. It is the schedule for the group/block of students that will stay together throughout the school day. The user will need to know into which blocks each group of students will be scheduled and what homeroom teacher's class that they will meet in.
  • Self Contained means the students will keep the same teacher all day who will teach all needed courses.
  • Departmentalized means the students will have more one teachers throughout the day.
  • Once the Master Schedule and the teacher blocks are all updated, then (and only then) should the students be scheduled using an automatic process or a manual process.


Blockfastloadersetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Gender - Gender of students whose records need to be edited. Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Student Grade -Grade level of students whose records need to be edited. Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Block Grades - Select block grades to process.

Semester - Semester, Ex: 1st semester, 2nd semester.

Custom Codes - Select the custom codes created in the Custom Code Management to filter the student list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Exclude Special Codes - Exclude students having a selected special code.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sched Start Date - Select start date to use for schedule records

Click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Click the check box to Do not overwrite existing homerooms to allow the user to not enter a homeroom teacher to create and save a schedule in Block Fast Loader.

Click the check box to Save Schedules as Manually Scheduled to prevent an automatic scheduling process from overwriting schedules created through the Block Fast Loader.

Click OK to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Blockloadermain4.png

Column Headers

Name - Student's/employee's full name.

GD - grade level of the student and/or course.

BLK - Block number.

Homeroom - Student's homeroom.

Sidno - Local ID of the student/Teacher/Substitute Teacher.

Sex - Gender of the student/employee.

Ethnicity - Student primary ethnicity.

Dist - District in which the student is enrolled.

Sch - Site code of the school in which the student/employee is enrolled/works.

Sped - Special Education students.

Counselor - Name of the counselor to which the student has been assigned.

Advisor - Name of the advisor to which the student has been assigned.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Recnum - Record number.

BLK - Block Number.

GD - Grade level.

LD - Load Count, when the user clicks on the number a roster screen will display.

Homeroom - Name of homeroom teacher.

BLK Name - Block Name.

Hm# - Homeroom number.

Blk Desc - Block Description.

Dist - District in which the student is enrolled.

Sch - Site code of the school in which the student/employee is enrolled/works.

Teaid - Staff ID/SID/ID--Identification number of the staff.

SCap - Standard Capacity.

Counselor - Name of the counselor to which the student has been assigned.

Advisor - Name of the advisor to which the student has been assigned.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Top

Action

Master Schedule - Displays the Master Schedule Editor Reschedule Blocks - Allows you to reschedule students already assigned to blocks. This is used if classes have been added to or removed from a block.

Reschedule Blocks - This will reschedule students to match the blocks. A table will display consisting of the block header records with a selection column. Check the blocks of which you want to reschedule the students. When finished, the block load counts will reset automatically.

Single Course - Allows the user to add a single class to all of the students in the same block. This does not change the block.

Clear Student Block Numbers - This just clears the block number. NO schedules will be changed. The user will NOT be able to auto-restore the assigned block numbers. Be certain this is what is needed before clicking the button labeled 'YES'.

Automatic Scheduling - Alternating Student Scheduling, Sequential Student Scheduling, and Capability Student Scheduling

Initialize Block Counts - Updates counts of students scheduled into the different blocks; it also updates counts in the Master Schedule Editor.

Realign Blocks to Master Schedule - Compares information related to each section number found in the Block Fast Loader to the section numbers in the Master Schedule Editor. If any information is different, the block information is updated. Note that the student schedules scheduled by this block program will NOT be updated using this procedure so they will probably need to be rescheduled after the alignment process is complete.

Roll Current Year Blocks to New Year - Creates a copy of the previous school year blocks for the upcoming school year. Specific grade levels can be chosen. The user can only roll over one year to the next consecutive year so would not be able to roll over 1314 to 1516. Also, if you have already built at least one new block in the upcoming school year, the copy process will not work.

Remove School(s) Blocks From Selected Year - Deletes all blocks for the selected year.

Bottom

Block fast loader bottom.png

Delete Block - Deletes currently selected block.

New Block - Creates a block of classes for a teacher not assigned a block. Teacher names will be pulled from the Master Schedule Editor, not Human Resource Master.

Change Block - Change header information about a teacher.

Schedule - Schedules all selected students to the selected teacher’s block.

Print - This will allow the user to print the report.

Setup - Click to go back to the Setup box.

Help - Click to view written instructions and/or videos.

How To

Create, Delete and Change the Block Fast Loader

Manual Scheduling

Automatic Scheduling

Reschedule


Scheduling Main Page

Classroom Main Page

JCampus Main Page

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