Difference between revisions of "Post Attendance"

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__NOTOC__
 
__NOTOC__
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'''Posting Daily Attendance'''
+
'''This program provides the user a way to post daily attendance.'''
  
 
==Menu Location==
 
==Menu Location==
  
−
[[File:postattendmenu.png]]
+
'''Attendance > Entry > Post Attendance'''
−
 
 
−
 
 
−
On the left navigation panel, select '''Attendance''' > Post Attendance'''.
 
  
 
==Setup Options==
 
==Setup Options==
−
 
 
[[File:postattendancesetup.png]]
 
[[File:postattendancesetup.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
−
'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
+
'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
−
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
−
all schools in your district.
 
  
 
'''1st Period Code''' - Code to insert when using the first column to do a first period check out.
 
'''1st Period Code''' - Code to insert when using the first column to do a first period check out.
  
−
'''Auto Admit''' - Tells whether to print an auto admit slip
+
'''Auto Admit''' - Tells whether to print an auto admit slip.
 +
:*EDgear uses the Dymo labelwriter 450 twin. Our software calls the Operating System to handle the printing.  But if ANY printer is properly installed, it should work.
  
−
'''Show Keyboard'''
+
'''Show Keyboard''' - To show keyboard for mobile posting attendance.
  
 
'''Print Receipt Label''' - Print 2 5/16 x 4 labels
 
'''Print Receipt Label''' - Print 2 5/16 x 4 labels
Line 32: Line 27:
  
 
===Trip Settings===
 
===Trip Settings===
−
 
 
'''Date''' - Date that will be used when posting field trips.
 
'''Date''' - Date that will be used when posting field trips.
  
Line 41: Line 35:
 
'''Trip Check In Time''' - Check in time that will be used when posting field trips.
 
'''Trip Check In Time''' - Check in time that will be used when posting field trips.
  
−
'''Advanced''' - This will bring up a dialog box that will allow advanced options to be set.
+
'''[[Advanced]]''' - This will bring up a dialog box that will allow advanced additional options to be set.
−
 
 
−
[[File:overridesettings.png]]
 
  
−
'''OK''' - Click to continue
+
'''OK''' - Click to continue.
  
−
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
  
−
[[File:postattendancemain.png]]
+
[[File:grpostattendmain.png]]
  
 
===Column Headers===
 
===Column Headers===
  
−
'''Student''' - Student Name
+
'''Student''' - Student's Name, if the student has a "Nickname" it will appear in parenthesis.
 +
 
 +
The student's name may be highlighted when''' Program codes''', '''Special Codes''', '''Discipline records''' or '''Attendance records''' are applied to the students. If the student has '''multiple''' things assigned to them, when the user hovers over the name, a tool tip will show a list of all that are assigned to this student in this program and [[Classroom]] Attendance. Check the 'Show Me' button at the bottom to see which codes the user has selected to show.
 +
*The student's name will be green if the student has a Program Code of''' QUA (Quarantine)''' or''' QCC (Quarantine Close Contact)'''. In Mobile Post Attendance a green Q will be shown by the student's name. There is also a Web Option, if set to True, that makes the popup say that you can`t mark this student absent since they are quarantined, for when users are entering absences. If there is no Web Option, then the users will get a popup that lets them go ahead and "Post anyway".
 +
*The student's name will be pink if the student has a special code of '''ALT (Alternative School)''' or '''YCP (Youth Challenge Program Enrolled)'''.
 +
*In some districts if applicable, students that are coded with Program Code '''PCP (Parents Choice-Pandemic)''' will be red. In Mobile Post Attendance a red Q will be shown by the student's name. This code will be the same as QUA (Quarantine) and QCC (Quarantine Close Contact) to help to prevent posting absences from the teachers.
 +
*The student's name will be blue when Special Code of '''HB (Hospital or Homebound Has IEP)''' and '''HS (Home Serviced-No IEP)''' and also Program Code of '''17 (Hosp/Homebound)'''.  When you click on the 1st Period or Out boxes, a box will appear and will show the From Date and To Date and ask if the user wants to Post Anyway.  There is also a Web Option  that can be added that will stop the user from marking the student absent.
 +
*In [[Discipline Posting]], if the Hearing tab is marked with "Alternate Site Suspension" with dates that are current and/or the Admin tab has an Alt Site/Program code, the student's name cell will be red as well.
 +
*If the student has an attendance check out code of 3, 9, 47, or 60 the cell will turn red with a hover tooltip that student has a suspension based on their '''Discipline''' records.
 +
*If the student has an attendance check out code of 77 P Mask Required, the cell will turn red with a hover tooltip that student has to wear a mask since they have returned to school from being quarantined.
 +
*The student name will be highlighted in red for the Program Code of '''MAS (Mask Requirement)''', and this code will help communicate to school staff that a student should be wearing a mask to complete their isolation or quarantine.
 +
*The student name will not be highlighted for the Program Code of''' JDC (Juvenile Detention Center)''', but when you click on the 1st Period or Out boxes, a box will appear and will show the From Date and To Date and ask if the user wants to Post Anyway.  There is also a Web Option  that can be added that will stop the user from marking the student absent.
 +
 
 +
The '''[[P-EBT Tracker]]''' will look at quarantine program codes when it computes as well as quarantine attendance codes. The attendance codes for quarantine can be put in the Out column as well as the DRCD column for students, neither of which is incorrect as the P-EBT will look at both when it computes.
 +
 
 +
 
 +
'''1st''' - Click 1st period to show student as absent.
 +
 
 +
'''Out''' - Absent/Check out options
 +
 
  
−
'''1st''' - 1st period check out
+
[[File:checkoutbox.png]]
  
−
'''Out''' - Check out/Check out options
+
'''Manual Time''' - If the user wants to manually enter the time of the check out (as opposed to having the computer  automatically add the time), check the Manual box and enter the time of check out, then choose the code.
  
 
'''Code''' - Check out code
 
'''Code''' - Check out code
Line 75: Line 86:
 
'''In Reason''' - Student check in reason
 
'''In Reason''' - Student check in reason
  
−
'''Dr''' - Open Dr's note window
+
'''Dr''' - Open Dr's note window. If an existing doctor note is selected then the doctor note for the items selected is printed.  If no items are selected then the program will follow current default behavior.
  
 
'''GD''' - Student's grade of enrollment
 
'''GD''' - Student's grade of enrollment
  
 
'''SIDNO''' - Student's identification number
 
'''SIDNO''' - Student's identification number
 +
 +
'''Bell Name''' - Name of the student's bell schedule
  
 
'''Homeroom''' - Student's homeroom
 
'''Homeroom''' - Student's homeroom
  
−
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
−
==Bottom==
+
==Top==
  
−
[[File:postattendancebottom.png]]
+
[[File:postatttop3.png]]
  
−
'''Refresh''' - Click current roster
+
'''Staff''' - If the '''Homeroom''' or '''Class''' button is chosen, the staff name chosen will appear in the field.
  
−
'''Print Admit''' - Print current admit
+
'''Course''' - If the '''Class''' button is chosen, the course name chosen will appear in the field.
  
−
'''Student''' - Student roster
+
'''Date''' - Defaults to current date.  If the date is not within the selected school year on the setup, this warning will appear.
  
−
'''Homeroom''' - Homeroom roster
+
[[File:warningdate1.png]]
  
−
'''Class''' - Class roster
+
'''Place Cursor on Table Headers for Instructions'''
  
−
'''Sport or Club''' - Sport or club roster
+
'''Semester''' - If the '''Class''' button is chosen, the semester number of the course chosen will appear in the field.
  
−
'''Spec''' - Special codes
+
'''Class Period''' - If the '''Class''' button is chosen, the class period number of the course chosen will appear in the field.
  
−
'''Mass''' - Mass post attendance for a date range
+
'''Room''' - If the '''Class''' button is chosen, the room number of the course chosen will appear in the field.
  
−
'''Help''' - Takes you to the Help website for written instructions and instructional videos.
+
'''Search''' - This allows the user to find a student using the Search Bar.
  
−
'''Scan''' - Scan attendance record
+
==Bottom==
  
 +
[[File:grpostattendbottom.png]]
  
−
=== How-to for Teachers in Gradebook===
+
'''Refresh''' - Click current roster
  
−
On the bottom left of the screen verify the '''Year'''
+
'''Print Admit''' - Print current admit
  
−
Select the '''Course'''.
+
'''Student''' - Student roster
  
−
Select the '''Grading Period'''.
+
'''Homeroom''' - Homeroom roster
  
−
Click the '''Attendance''' icon at the top of the screen.
+
'''Class''' - Class roster, when no students appear on post attendance as a class, then a fading wait window will appear that states, "No Students found for the Class Period and Day of Week".
  
−
The screen will change to the posting attendance screen and the roster of students will be the same class roster from Gradebook.
+
'''Bus''' - The user can click on this button, choose the late bus, and then mark the students for that bus.
  
−
Locate the '''blue 1st column'''.
+
'''Sport or Club''' - Sport or club roster
  
−
Scroll through the list of students to find the student that needs to be marked absent and click in the cell to the right of the student’s name in the '''1st''' column.
+
'''Spec''' - Show students based on special codes.  Click inside the box for a list of Special Codes.  The user can also use the search bar to find a specific code.
  
−
The defaulted code from the setup box will appear in the column. The user would not see a list of attendance codes.
+
'''Custom''' - Show students based on custom codes. Click inside the box for a list of Custom Codes. The user can also use the search bar to find a specific code.
  
−
Locate the '''Out''' column
+
'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
−
Scroll through the list of students to find the student that needs to check out and click in the cell to the right of the student’s name in the '''Out''' column.
+
'''Setup''' - Click to return to setup box.
  
−
A list of attendance reasons will appear. At the bottom of the list of checkout reasons, the students attendance summary will be displayed. Select the appropriate reason for the
+
[[Post Mass Absences | '''Mass''']] - A user can post missed day(s) for a mass of students with the same code or also post a mass of missed days for a single student.  
  
−
checkout. If the student has a health condition a notice will populate to be printed.
+
'''Help''' - Click to view written instructions and/or videos.
  
−
If the student has a health code or an alert code/comments, then the demographic page will appear to notify you.
+
'''Daily Abs''' - Daily Absentee list.
  
−
If the checkout reason is a medical reason, an additional box will appear listing medical reasons.  Find the medical reason that best fits the situation
+
'''Scan''' - Scan attendance record. (If a student is scanned then the user and date will show in the change fields in Attendance By Day with 'scanin' added behind the user name to denote that the record resulted from a scan.)
  
−
To the left of the medical reasons are check boxes in columns labeled '''MI''', '''MO''', and '''SE'''.
+
'''Show Me''' - Control various color highlights like custom codes. This is not for displaying students on the list with the chosen custom codes. It is for adding color to the student names as assigned in the [[Custom Code Management]].
  
−
'''MI''' = Mild
+
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
−
'''MO''' = Moderate
+
=== How-to===
−
 
+
*[[Posting for Administrators, Counselors and other Staff]]
−
'''SE''' = Severe
+
*[[Post Checkout]]
−
 
+
*[[Post Excuse]]
−
Select the appropriate severity of the medical reason for the student’s checkout.
+
*[[Post First Period Absence]]
−
 
+
*[[Post Tardy to Class]]
−
The time of the check out will default to the current time. If you need to edit the time refer to the '''Edit Attendance''' instructions.
+
*[[Post Multiple Checkouts]]
−
 
+
*[[Print Admit Slip]]
−
=== How-to for Administrators, Counselors and other Staff===
+
*[[Change Check Out Time]]
−
 
+
*[[Change Check Out to Tardy-to-Class]]
−
On the left navigation panel, click on '''Attendance'''.
+
*[[Delete Complete Attendance Record]]
−
 
+
*[[Change Check Out Code]]
−
Under '''Entry''', select '''Post Attendance'''.
+
*[[Change Check In Code]]
−
 
+
*[[Delete Check In Code]]
−
If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
*[[Change Check In Time]]
−
 
+
*[[Attendance Scanning]]
−
The next items are not found on the standard setup options document.
+
*[[AutoPrint Documentation and Guide]]
−
 
 
−
'''1st PD Code''' defaults to code 05 Doctor's note needed.  To change the default code, click in the field to get a list of codes.
 
−
 
 
−
Select the appropriate code as a default code.
 
−
 
 
−
Check '''Auto Admit''' to have the system automatically print admit slips when checking a student out or checking a student in.
 
−
*Check '''Show Keyboard''' to be able to see the alpha keys in addition to the search box.
 
−
 
 
−
Click on '''Add Comment''' to bring up a dialog box that allows personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed.
 
−
 
 
−
Verify the number of minutes for '''Lunch''' and for '''Non-Instr Minutes'''.
 
−
 
 
−
'''OK''' - Click to continue
 
−
 
 
−
To get a list of students:
 
−
 
 
−
Click on the '''Student''' button at the bottom of the screen to get a complete list of the schools students.
 
−
 
 
−
Click on the '''Homeroom''' button to get a list of Homeroom teachers.  Select a Homeroom teacher to get their list of students on the screen.
 
−
 
 
−
Click on the '''Class''' button to get the Master Schedule.  Select a class to get a list of students in that class on the screen.
 
−
 
 
−
Click on the '''Bus''' button and a popup box will appear. Then select the a bus for a list of students.
 
  
−
Click on the '''Sport/Club''' button for a list of clubs and a list of sports in which the students are active in.
 
  
−
Click on the '''Special Code''' button and a popup box will appear. Then select the code for a list of students.
+
'''Q&A'''
  
−
Click on the '''Setup''' button to display the original setup box with the previously selected settings displayed.
+
:'''Q''' - Which start time field does posting attendance come from ... Calendar or Bell Schedule?
  
−
Click on the '''Mass''' button and a popup box will appear. Select the students on the screen to post mass attendance.
+
:'''A''' -  For posting in blue "1st" period attendance at the start of the day:
 +
*Comes from the calendar start time.
 +
For posting in's and out's for days when students are to be physically present:
 +
*Posts current time if during school hours of start / end times of calendar. If outside school times of calendar, gives warning and makes you update time to within calendar start / end times.
  
−
Click on the '''Help''' button to locate JCampus documentation which includes written instructions and/or videos.
+
For posting / checking attendance as a teacher:
 +
*Looks at bell schedule to determine sort order:
 +
:If student is supposed to be physically present, will put these students at top of roll.
 +
:If student is on a Virtual Day, will put these students at bottom of roll in a light pink color.
  
−
In the Post Attendance screen, locate the '''Out''' column.
+
For  Teacher posting students who are on a Virtual Day according to bell schedule: 
 +
*If posting an out with code of "Virtual Absence" 69 by a Teacher:  Will look at bell schedule and mark student out only during class time of bell schedule.
 +
*If posting with an out code of "Virtual Presence" 70 by a Teacher:  Will mark an in and out  with same time (similar to Tardy so no class time lost) Used to mark a student as attending the class virtually in some manner.
  
−
Find the student that needs to check out and click in the cell to the right of the student’s name in the '''Out''' column.
+
For teachers who are posting through the classroom, the program uses Code 71 U Period Absent. Only code 71 posts for a period, and the other codes behave as they should. Code 71 U Period Absent works just like the "69 U Virtual Absent". The 71 code will work with the class button and posting from the classroom attendance. First period attendance will handle calling users who are absent first period with code 71.  This will have a check out for the first period but a check in for the second period.  
  
−
A list of attendance reasons will appear.  Select the appropriate reason for the checkout.
 
  
−
If the student has a health code or an alert code/comments, then the demographic page will appear to notify you.
+
  
−
If the checkout reason is a medical reason, an additional box will appear listing medical reasons.  Find the medical reason that best fits the situation.
+
'''Resource'''
  
−
To the left of the medical reasons are check boxes in columns labeled '''MI''', '''MO''', and '''SE'''.  Select the appropriate severity of the medical reason for the student’s checkout.
+
[http://wiki.edgear.net/wiki/w/images/0/03/JCampus_Code_Book.pdf JCampus Code Book]:  Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.
  
−
'''MI''' = Mild
 
  
−
'''MO''' = Moderate
 
  
−
'''SE''' = Severe
 
  
−
----
 
−
[[Post Attendance|'''Post Attendance''' Main Page]]
 
 
----
 
----
 
[[Attendance|'''Attendance''' Main Page]]
 
[[Attendance|'''Attendance''' Main Page]]
 +
 
----
 
----
−
[[WebPams|'''JCampus''' Main Page]]
+
[[Classroom|'''Classroom''' Main Page]]
−
----
+
 
−
[[Teacher|'''Teacher''' Main Page]]
 
−
----
 
−
[[Grades|'''Grades''' Main Page]]
 
−
----
 
−
[[Gradebook|'''Gradebook''' Main Page]]
 
−
----
 
−
[[Attendance|'''Attendance''' Main Page]]
 
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]
−
 
−
===How To:===
 
−
 
−
*[[Post Checkout]]
 
−
*[[Post Excuse]]
 
−
*[[Post First Period Absence]]
 
−
*[[Post Tardy to Class]]
 
−
*[[Post Multiple Checkouts]]
 
−
*[[Print Admit Slip]]
 
−
*[[Post Mass Absences]]
 
−
*[[Change Check Out Time]]
 
−
*[[Change Check Out to Tardy-to-Class]]
 
−
*[[Delete Complete Attendance Record]]
 
−
*[[Change Check Out Code]]
 
−
*[[Change Check In Code]]
 
−
*[[Change Check In Time]]
 
−
*[[Attendance Scanning]]
 

Latest revision as of 15:50, 15 December 2023

This program provides the user a way to post daily attendance.

Menu Location

Attendance > Entry > Post Attendance

Setup Options

Postattendancesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

1st Period Code - Code to insert when using the first column to do a first period check out.

Auto Admit - Tells whether to print an auto admit slip.

  • EDgear uses the Dymo labelwriter 450 twin. Our software calls the Operating System to handle the printing. But if ANY printer is properly installed, it should work.

Show Keyboard - To show keyboard for mobile posting attendance.

Print Receipt Label - Print 2 5/16 x 4 labels

Add Comment - This will bring up a dialog box that will allow personalized comments to be set for each of the different admit slips.

Trip Settings

Date - Date that will be used when posting field trips.

Reason - Reason that will be used when posting field trips.

Trip Check Out Time - Check out time that will be used when posting field trips.

Trip Check In Time - Check in time that will be used when posting field trips.

Advanced - This will bring up a dialog box that will allow advanced additional options to be set.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Grpostattendmain.png

Column Headers

Student - Student's Name, if the student has a "Nickname" it will appear in parenthesis.

The student's name may be highlighted when Program codes, Special Codes, Discipline records or Attendance records are applied to the students. If the student has multiple things assigned to them, when the user hovers over the name, a tool tip will show a list of all that are assigned to this student in this program and Classroom Attendance. Check the 'Show Me' button at the bottom to see which codes the user has selected to show.

  • The student's name will be green if the student has a Program Code of QUA (Quarantine) or QCC (Quarantine Close Contact). In Mobile Post Attendance a green Q will be shown by the student's name. There is also a Web Option, if set to True, that makes the popup say that you can`t mark this student absent since they are quarantined, for when users are entering absences. If there is no Web Option, then the users will get a popup that lets them go ahead and "Post anyway".
  • The student's name will be pink if the student has a special code of ALT (Alternative School) or YCP (Youth Challenge Program Enrolled).
  • In some districts if applicable, students that are coded with Program Code PCP (Parents Choice-Pandemic) will be red. In Mobile Post Attendance a red Q will be shown by the student's name. This code will be the same as QUA (Quarantine) and QCC (Quarantine Close Contact) to help to prevent posting absences from the teachers.
  • The student's name will be blue when Special Code of HB (Hospital or Homebound Has IEP) and HS (Home Serviced-No IEP) and also Program Code of 17 (Hosp/Homebound). When you click on the 1st Period or Out boxes, a box will appear and will show the From Date and To Date and ask if the user wants to Post Anyway. There is also a Web Option that can be added that will stop the user from marking the student absent.
  • In Discipline Posting, if the Hearing tab is marked with "Alternate Site Suspension" with dates that are current and/or the Admin tab has an Alt Site/Program code, the student's name cell will be red as well.
  • If the student has an attendance check out code of 3, 9, 47, or 60 the cell will turn red with a hover tooltip that student has a suspension based on their Discipline records.
  • If the student has an attendance check out code of 77 P Mask Required, the cell will turn red with a hover tooltip that student has to wear a mask since they have returned to school from being quarantined.
  • The student name will be highlighted in red for the Program Code of MAS (Mask Requirement), and this code will help communicate to school staff that a student should be wearing a mask to complete their isolation or quarantine.
  • The student name will not be highlighted for the Program Code of JDC (Juvenile Detention Center), but when you click on the 1st Period or Out boxes, a box will appear and will show the From Date and To Date and ask if the user wants to Post Anyway. There is also a Web Option that can be added that will stop the user from marking the student absent.

The P-EBT Tracker will look at quarantine program codes when it computes as well as quarantine attendance codes. The attendance codes for quarantine can be put in the Out column as well as the DRCD column for students, neither of which is incorrect as the P-EBT will look at both when it computes.


1st - Click 1st period to show student as absent.

Out - Absent/Check out options


Checkoutbox.png

Manual Time - If the user wants to manually enter the time of the check out (as opposed to having the computer automatically add the time), check the Manual box and enter the time of check out, then choose the code.

Code - Check out code

Ex - Student check out code

Out Reason - Student check out reason

In - Check in

Code - Check in code

Ex - Student check in code

In Reason - Student check in reason

Dr - Open Dr's note window. If an existing doctor note is selected then the doctor note for the items selected is printed. If no items are selected then the program will follow current default behavior.

GD - Student's grade of enrollment

SIDNO - Student's identification number

Bell Name - Name of the student's bell schedule

Homeroom - Student's homeroom

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Top

Postatttop3.png

Staff - If the Homeroom or Class button is chosen, the staff name chosen will appear in the field.

Course - If the Class button is chosen, the course name chosen will appear in the field.

Date - Defaults to current date. If the date is not within the selected school year on the setup, this warning will appear.

Warningdate1.png

Place Cursor on Table Headers for Instructions

Semester - If the Class button is chosen, the semester number of the course chosen will appear in the field.

Class Period - If the Class button is chosen, the class period number of the course chosen will appear in the field.

Room - If the Class button is chosen, the room number of the course chosen will appear in the field.

Search - This allows the user to find a student using the Search Bar.

Bottom

Grpostattendbottom.png

Refresh - Click current roster

Print Admit - Print current admit

Student - Student roster

Homeroom - Homeroom roster

Class - Class roster, when no students appear on post attendance as a class, then a fading wait window will appear that states, "No Students found for the Class Period and Day of Week".

Bus - The user can click on this button, choose the late bus, and then mark the students for that bus.

Sport or Club - Sport or club roster

Spec - Show students based on special codes. Click inside the box for a list of Special Codes. The user can also use the search bar to find a specific code.

Custom - Show students based on custom codes. Click inside the box for a list of Custom Codes. The user can also use the search bar to find a specific code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Setup - Click to return to setup box.

Mass - A user can post missed day(s) for a mass of students with the same code or also post a mass of missed days for a single student.

Help - Click to view written instructions and/or videos.

Daily Abs - Daily Absentee list.

Scan - Scan attendance record. (If a student is scanned then the user and date will show in the change fields in Attendance By Day with 'scanin' added behind the user name to denote that the record resulted from a scan.)

Show Me - Control various color highlights like custom codes. This is not for displaying students on the list with the chosen custom codes. It is for adding color to the student names as assigned in the Custom Code Management.

Print - This will allow the user to print the report.

How-to


Q&A

Q - Which start time field does posting attendance come from ... Calendar or Bell Schedule?
A - For posting in blue "1st" period attendance at the start of the day:
  • Comes from the calendar start time.

For posting in's and out's for days when students are to be physically present:

  • Posts current time if during school hours of start / end times of calendar. If outside school times of calendar, gives warning and makes you update time to within calendar start / end times.

For posting / checking attendance as a teacher:

  • Looks at bell schedule to determine sort order:
If student is supposed to be physically present, will put these students at top of roll.
If student is on a Virtual Day, will put these students at bottom of roll in a light pink color.

For Teacher posting students who are on a Virtual Day according to bell schedule:

  • If posting an out with code of "Virtual Absence" 69 by a Teacher: Will look at bell schedule and mark student out only during class time of bell schedule.
  • If posting with an out code of "Virtual Presence" 70 by a Teacher: Will mark an in and out with same time (similar to Tardy so no class time lost) Used to mark a student as attending the class virtually in some manner.

For teachers who are posting through the classroom, the program uses Code 71 U Period Absent. Only code 71 posts for a period, and the other codes behave as they should. Code 71 U Period Absent works just like the "69 U Virtual Absent". The 71 code will work with the class button and posting from the classroom attendance. First period attendance will handle calling users who are absent first period with code 71. This will have a check out for the first period but a check in for the second period.



Resource

JCampus Code Book: Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.



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Classroom Main Page

JCampus Main Page

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