Post Attendance

This program provides the user a way to post daily attendance.

Menu Location

On the left navigation panel, select Attendance > Entry > Post Attendance.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

1st Period Code - Code to insert when using the first column to do a first period check out.

Auto Admit - Tells whether to print an auto admit slip.

• EDgear uses the Dymo labelwriter 450 twin. Our software calls the Operating System to handle the printing. But if ANY printer is properly installed, it should work.

Show Keyboard - To show keyboard for mobile posting attendance.

Print Receipt Label - Print 2 5/16 x 4 labels

Add Comment - This will bring up a dialog box that will allow personalized comments to be set for each of the different admit slips.

Trip Settings

Date - Date that will be used when posting field trips.

Reason - Reason that will be used when posting field trips.

Trip Check Out Time - Check out time that will be used when posting field trips.

Trip Check In Time - Check in time that will be used when posting field trips.

Advanced - This will bring up a dialog box that will allow advanced additional options to be set.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

Student - Student's Name

The student's name may be highlighted when Program codes and/or Special Codes are applied to the students.

• The student's name will be green if the student has a Program Code of QUA (Quarantine) or QCC (Quarantine Close Contact). There is also a Web Option that makes the popup say, "You can`t mark this student absent since they are quarantined.", for when teachers only are entering absences.
• In some districts if applicable, students that are coded with Program Code PCP (Parents Choice-Pandemic) will be yellow. This code will be the same as QUA (Quarantine) and QCC (Quarantine Close Contact) to help to prevent posting absences from the teachers.
• The student's name will be blue when Special Code of HB (Hospital or Homebound Has IEP) and HS (Home Serviced-No IEP) and also Program Code of 17 (Hosp/Homebound). When you click on the 1st Period or Out boxes, a box will appear and will show the From Date and To Date and ask if the user wants to Post Anyway. There is also a Web Option that can be added that will stop the user from marking the student absent.
• The student name will not be highlighted for the Program Code of JDC (Juvenile Detention Center), but when you click on the 1st Period or Out boxes, a box will appear and will show the From Date and To Date and ask if the user wants to Post Anyway. There is also a Web Option that can be added that will stop the user from marking the student absent.

1st - Click 1st period to show student as absent.

Out - Check out/Check out options

Manual Time - If the user wants to manually enter the time of the check out (as opposed to having the computer automatically add the time), check the Manual box and enter the time of check out, then choose the code.

Code - Check out code

Ex - Student check out code

Out Reason - Student check out reason

In - Check in

Code - Check in code

Ex - Student check in code

In Reason - Student check in reason

Dr - Open Dr's note window. If an existing doctor note is selected then the doctor note for the items selected is printed. If no items are selected then the program will follow current default behavior.

GD - Student's grade of enrollment

SIDNO - Student's identification number

Bell Name - Name of the student's bell schedule

Homeroom - Student's homeroom

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Top

Staff - If the Homeroom or Class button is chosen, the staff name chosen will appear in the field.

Course - If the Class button is chosen, the course name chosen will appear in the field.

Date - Defaults to current date. If the date is not within the selected school year on the setup, this warning will appear.

Place Cursor on Table Headers for Instructions

Semester - If the Class button is chosen, the semester number of the course chosen will appear in the field.

Class Period - If the Class button is chosen, the class period number of the course chosen will appear in the field.

Room - If the Class button is chosen, the room number of the course chosen will appear in the field.

Search - This allows the user to find a student using the Search Bar.

Bottom

Refresh - Click current roster

Print Admit - Print current admit

Student - Student roster

Homeroom - Homeroom roster

Class - Class roster, when no students appear on post attendance as a class, then a fading wait window will appear that states, "No Students found for the Class Period and Day of Week".

Bus - Student's bus information.

Sport or Club - Sport or club roster

Spec - Show students based on special codes. Click inside the box for a list of Special Codes. The user can also use the search bar to find a specific code.

Custom - Show students based on custom codes. Click inside the box for a list of Custom Codes. The user can also use the search bar to find a specific code.

Setup - Click to return to setup box.

Mass - A user can post missed day(s) for a mass of students with the same code or also post a mass of missed days for a single student. Mass will NOT override an existing code.

Help - Click to view written instructions and/or videos.

Scan - Scan attendance record.

Show Me - Control various color highlights like custom codes. This is not for displaying students on the list with the chosen custom codes. It is for adding color to the student names as assigned in the Custom Code Management.

How-to

• Posting for Administrators, Counselors and other Staff
• Post Checkout
• Post Excuse
• Post First Period Absence
• Post Tardy to Class
• Post Multiple Checkouts
• Print Admit Slip
• Change Check Out Time
• Change Check Out to Tardy-to-Class
• Delete Complete Attendance Record
• Change Check Out Code
• Change Check In Code
• Delete Check In Code
• Change Check In Time
• Attendance Scanning

Q&A

Q - Which start time field does posting attendance come from ... Calendar or Bell Schedule?

A - For posting in blue "1st" period attendance at the start of the day:

• Comes from the calendar start time.

For posting in's and out's for days when students are to be physically present:

• Posts current time if during school hours of start / end times of calendar. If outside school times of calendar, gives warning and makes you update time to within calendar start / end times.

For posting / checking attendance as a teacher:

• Looks at bell schedule to determine sort order:

If student is supposed to be physically present, will put these students at top of roll.

If student is on a Virtual Day, will put these students at bottom of roll in a light pink color.

For Teacher posting students who are on a Virtual Day according to bell schedule:

• If posting an out with code of "Virtual Absence" 69 by a Teacher: Will look at bell schedule and mark student out only during class time of bell schedule.
• If posting with an out code of "Virtual Presence" 70 by a Teacher: Will mark an in and out with same time (similar to Tardy so no class time lost) Used to mark a student as attending the class virtually in some manner.

For teachers who are posting through the classroom, the program uses Code 71 U Period Absent. Only code 71 posts for a period, and the other codes behave as they should. Code 71 U Period Absent works just like the "69 U Virtual Absent". The 71 code will work with the class button and posting from the classroom attendance. First period attendance will handle calling users who are absent first period with code 71. This will have a check out for the first period but a check in for the second period.

Resource

JCampus Code Book: Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.

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Attendance Main Page

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Classroom Main Page

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JCampus Main Page