Total Seat Count By Period

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This program will provide a report on the count of students enrolled in each semester/period by grade, course or transcript group. The bottom row will list the total seat count by period per semester.

Menu Location

Scheduling > Count > Total Seat Count by Period

Setup Options

Total seat setup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

Grades - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Semesters - Leave blank or select all to include all semesters. Otherwise, choose the desired semester.


  • Grade - Seat counts will be listed by course grade level per period/semester
  • Course - Seat counts will be listed by course name per period/semester
  • Group - Seat counts will be listed by transcript group per period/semester

Cell Coloring Option

  • Color Code Cells - To show the highest counts with green and the lowest counts with red

Ok - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.


Total seat main 2.png

Course Name - Name of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog

PD1 through PD9 - Count totals by class period

S1 and S2 - Count totals by class period per semester

Other - Other count totals for class periods of 0, 9, 10, 11, etc.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


Total seat bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

NOTE - Transcript 0 on the report indicates a problem! Transcript Group "0" does not exist and a row with this heading indicates a problem with Master Schedule. This will generally be a mismatch between the course information in the Master Schedule and the Course Catalog. As an example, the Master Schedule is built with a Geometry class with a Grade level of 10. Later, a user changes the Grade Level to 9. The seat counts for this class will now show up under the Transcript Group 0 because a Geometry class with Grade Level 9 does not exist in the Course Catalog.

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