History - Immunization
The History - Immunization tab allows the nurse to enter immunizations for a student.
Menu Location
On the left navigation panel, select Health > Entry > Health System, then History (bottom tab), next Immunizations (top tab).
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
Hide SSN - Select to hide the student's social security number.
OK - Click to continue.
To find definitions for other standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Vaccine - Select the appropriate vaccine from the pick list. Only one line per vaccine.
Date 1 - Select a date the vaccine was given.
Date 2 - Select a date the vaccine was given.
Date 3 - Select a date the vaccine was given.
Date 4 - Select a date the vaccine was given.
Date 5 - Select a date the vaccine was given.
Date 6 - Select a date the vaccine was given.
Due Date - The date the vaccine is due to be taken.
Comments - Comments on the vaccine.
Save - Click the green Save cell at the end of the row.
Exempt - Exempt for receiving the vaccine.
Complete - The vaccination has been completed.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Demographics - This tab pulls information from Student Master.
Asthma - This tab is used to enter all information concerning the asthma condition as well as asthma medication(s).
IHP - This is used to enter the Individual Health Plan detail for a student. The IHP Tab leads you to the complete Individual Health Plan which includes the Cover Form, the Care Plan, and the Emergency Plan.
Consultation - This tab is used to enter the nurse consults. This can serve as the electronic version of a paper log for nurses.
History - This tab has several detail tabs. These tabs include Info 1, Info 2, Medications, Vision, Hearing, Immunizations, Scoliosis, Hgt/Wgt, Dental, Family History, Procedure/Treatment, Pediculosis and Specialty Dr.
Log - This tab contains a screen which is password protected for nurses to access, enter, or edit notes regarding the student. Once a user gains access to the nurse log, they are not locked out even after changing tabs and changing students. Situations for Log use could be items such as documenting contacts/communications with a parent/guardian, or documenting sensitive information. The 'Health Log' cannot be viewed by other users such as school office staff, administrators, or teachers.
Addresses - This tab provides contact information from the Student Master on a single screen.
Permissions - This tab shows permissions associated with the student from the Student Master module. The Health user cannot change the data presented on this screen, but can use it to view permission information associated with the student.
Enroll History - This tab displays the enrollment history of the student.
Save - Click to save information that has been put into the system.
Prev - Select to go to the the previous student in the list.
Next - Select to to the next student in the list.
Setup - The user may change the settings previously selected for running the program.
Help - Takes you to the Help website for written instructions and instructional videos.
Top
SPED
- Blue - Prior/Inactive Sped Student.
- Green - Student with Referral/Eval in process.
- Yellow - Student with Active Sped with expired Eval or IEP.
- Red - Student with Active Sped with IEP and services.
- Gray - Student with Active with speech only.
- Purple - Gifted and/or Talented student.
- White - (Default) Student with no special ed service history/ IEP records.
504
- Red - Active 504 student.
- Blue - Previous 504 student.
- White - Student without 504 accommodations.
LEP - English Language Proficiency. This information is pulled from the Country Entry section of Student Master.
- Red - Active LEP student.
Health
- Red - Active Health student. Information provided under this tab are: Health Info, Asthma Info, IHP, Emergency Plan, Hearing History and Vision History.
Action
- Save Referral Doctors - By clicking on this, a pop up box will appear. Fill in information on a Vision Referral Doctor and/or a Hearing Referral Doctor. Then select Save.
- Print - Print the following information by checking the box next to the title.
- Letters - Select the letter to print.
- Letter Log - This will show all the health letters that have been sent to the student.
- Doc Archive - This is available if the staff member has access to Health Doc Archive.
