Diagnosis Coder
This program is for entering diagnosis codes for a consultation.
Main Location
Health > Loaders > Diagnosis Coder
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
Only Undiagnosed - Select to limit student list to those who do not have a diagnosis. If this is left unchecked, all students with a consult record will be listed on the loader screen.
NOTE - Only students with a "Consult Record" will show whether you check or do not check the Only Undiagnosed box.
Dx Code - Click in the cell to the right to get a list of Diagnosis Codes. Click in the square to left of “Value” to select all code numbers and the corresponding description. You may select one or more of the Diagnosis Codes and Descriptions needed by clicking in the check box to the left of the Code number. Click OK to enter the selections in the Dx Code.
NOTE - The Dx Codes displayed will be determined by the dates entered in the Consults From and the Consults To date boxes. For dates prior to October 1, 2015, the ICD 9 codes will be displayed. For dates on or after October 1, 2015, the ICD 10 codes will be displayed. Selecting the Consult date range prior to entering the DX codes will make this process go smoother.
Consults From - Select the "From" date by either selecting the month, day, and year individually or by clicking on the calendar to the right of the "Consults From"
Consults To - Select the "To" date by either selecting the month, day, and year individually or by clicking on the calendar to the right of the "Consults To"
NOTE - The Consult date ranges CANNOT span the October 1, 2015 date. If Consult From date is prior to October 1, 2015, then the Consult To date will also have to be prior to October 1, 2015. Changing the Consult date ranges may require that you re-enter the Dx Codes.
Ok - Click to continue
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Diagnosis Screen Features
- Names will be populated from Health/Health System/Consultations.
- The screen will be divided into two sections.
- Student list on the left with the Date Screened, Time, Unit, Dx Code, Diagnosis Description, Reason, and Action.
- Diagnosis Codes and descriptions will be listed on the right. This list will be based on the selections for the Consult From and Consult To dates in the setup box.
To enter a new Dx Code for a single student click in the Dx CODE cell to the right of the student's name. An asterisk will appear in the cell. Select the code from the list on the right side of the screen. The asterisk will be replaced with the code and the code description.
To enter a new Dx Code for multiple students with the same diagnosis, click in the Dx CODE cell to the right of each student's name. An asterisk will appear in the cells. Select the code from the list on the right side of the screen. The asterisks will be replaced with the Dx Code and the code description.
Reason cell can be populated by clicking in the cell and typing the information in the edit window that will pop up.
Main Screen Left Side
Column Headers
Name - Student name
Screened - Screening date from setup box
Time - Time of day the consultation took place (military time)
Unit - The number of units the nurse spent with the student. (A unit is defined as being 15 minutes and is used for Medicaid billing)
DX Code - Diagnosis code (chosen from the table on the right)
Diagnosis Description - Diagnosis code description
Reason - Reason for action
Action - Action Taken
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Main Screen Right Side
Column Headers
Medicare DX Code - Diagnosis code
Diagnosis Description - Diagnosis code description
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Botttom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.
