User Management Overview

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This program will allow you to create/edit logins and passwords for new users in your district. Standard permissions can be created for groups of users such as teachers, counselors, school administrators, and district administrators. After selecting a standard permission set for a user, you may add or remove permissions per user.

Video

User Management Overview video


On the left navigation panel, select System, Entry and User Management.


Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

  • Select the School or Schools for which new user names are needed.
  • Select the Profile to view. This will limit the list of persons based on their profile. For example, entering SE would limit the list to secretaries. More than one Profile may be chosen. Leaving the field blank will select all Profiles.
  • Select the Object Code. This will limit the list of persons based on contract records that exist in Human Resources and their position at the school. For example teachers would have an object code of 112, administrators would have an object code of 111.
  • If you check the Include Master Schedule option, employees found in the master schedule that do not have a Human Resource contract record will also be included in the list.
  • Show Only Active Users - Select to hide inactive users as marked in User Management in the Inactive column.

Select one of the five bullet items. Your selection will determine how the system will generate/create user names.

  • Staff ID (School Number + Last 6 of Staff ID)
  • Staff ID (Last Two of School Number + Last 4 of Staff ID)
  • Name (1st initial of Given + Surname--Recommeded)
  • Name (1st initial of Given + Surname--Lower case)
  • Name (1st initial of Given & Middle + Surname--Lower case)))

Click OK to move to the next screen.


Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

  • District--District
  • School--School
  • Staff Name--Name of persons to which users and passwords have been assigned
  • Staff ID--Local ID assigned through the Human Resources database
  • Login--User assigned login
  • Password--User assigned password
  • Profile--User assigned profile
  • Category--Application level where permissions are required
  • C-Perm--Category level permission
  • Program--Program level where permissions are required
  • P Perm--Program level permission
  • Action--Specific actions related to selected program such as restricting a user from seeing a student's social security number. This requires a Program to be in the Program cell for the user.
  • A Perm--Action level permission
  • Inactive--Inactive users are denied login access. It will pop up a message after you type in your user name and password and then click on Login. Inactive is not year specific so, if chosen, user will be denied access for all years, current or next school year.

Inactive.PNG

  • Sites--Provides a method of creating a single user name/password for itinerant teachers to have access to multiple sites.
  • Created--Computer generated date and time that the record(s) were created.
  • Changed--Computer generated date and time that the record(s) were changed.
  • Last Login--Computer generated date and time of the last time this user logged in to this portion of JCampus.

Action Buttons

  • Profile Template-- This allows for editing profiles for all users with a particular profile.
  • Generate Passwords Only-- This allows for an automatic generation of new passwords.
  • Delete Group-- This allows for the deletion of an entire group of users with the same profile.
  • Print All--a master list of users and their passwords will be printed.
  • Print Select--one sheet per person of their user name and password will be printed.
  • User Profile--user's basic job category
  • Inactive Fast Loader -- This allows you to fast load "Inactive" statuses for staff with or without separation dates. Check Separated Only if you want only staff with separation dates, as marked in Human Resources, and filter by the date of the separation date. NOTE: Staff that have separation dates in HR, but no record in User Management, will not show up on the list on `Inactive Fast Loader` when `Separated Only` is chosen.

Inactivateuser.PNG

Click 'OK' then choose True which means Inactive or False means Active.

  • Create File-- This allows for the creation of a PDF or a CSV file.
  • Set Inactive Timeout-- This allows the district to set the idle time of the computers before it goes back to a log in.
  • District level setting for all computers; you cannot set a different time per computer per user.
  • Select Set Inactive Timeouts.
  • Select Profile for Timeout - For multiple profiles, do each profile one at a time.
  • Enter the number of minutes in the popup for inactivity.
  • Save record
  • When the time limit has been reached on a computer, a message will display on the screen stating that it has been inactive and user must log back into JCampus.


System Main Page
User Management Main Page
Retrieved from EDgear Wiki