Difference between revisions of "Move Scheduled Students"

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This program will allow you to move or copy scheduled students from one section to another. Use the following steps to move or copy scheduled students.
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'''This program will provide a way for the user to move or copy scheduled students from one section to another section with the additional option to move Marking Period grades. You can also choose to move selected students in the sections and not the whole class.'''
  
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===Video How-to===
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==Menu Location==
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[[media:SC-MoveSchedStudents.mov|Move Scheduled Students video]]
 
  
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===How to===
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'''Scheduling > Loaders > Move Scheduled Students'''
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#Select '''Scheduling''' from the list of program areas on the left of the screen.
 
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#Select '''Loaders'''.
 
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#Select '''Move Scheduled Students'''.
 
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#Click '''Ok''' to move to the next screen.
 
  
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===Setup Box Options===
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==Setup Options==
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#Verify ''Year'', ''District'', and ''School''. These default values are based on your security settings.
 
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#'''Master Schedule Grade''': Leave the field blank if all grade levels are to be included. Otherwise click in the box to the right of '''Master Schedule Grade''' to select the desired grade level(s) to be included.
 
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#'''As of Date''': This date is the enrolled '''as of''' date for students. It usually defaults to the current date.
 
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#'''Sched Start Date''':  Select the date the schedule change is to start.
 
  
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===Definitions of Column Headers===
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[[File:moveschedstudsetup.png]]
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A split screen will be displayed.  On the left, pick the class to move or copy students FROM.  On the right, pick the class to move or copy the students TO.
 
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'''Note'''--Column Headers on both sides of the screen are the same.
 
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:'''Check box column'''--Used to select the section which students are moving from (left side) and the section to which students are moving (right side)
 
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:'''Staff Name'''--Name of teacher from the Master Schedule
 
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:'''Course'''--Name of course from the Master Schedule
 
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:'''Section'''--Section number from the Master Schedule.
 
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:'''S1 through S4'''--Check boxes indicating which semester(s) the courses are scheduled
 
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:'''PD'''--Class period in which course is scheduled
 
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:'''Room'''--Location of course
 
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:'''GD'''--Grade level from the Master Schedule
 
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:'''MAX'''--Maximum number of students allowed
 
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:'''C1 through C4'''--Count of students in the class by semester; C1--semester 1, C2--semester 2, etc.
 
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:'''SCH'''--School where student is enrolled
 
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:'''DIST'''--District where student is enrolled
 
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:'''RSCH'''--School where teacher is assigned
 
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:'''RDIST'''--District where teacher is assigned
 
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:'''REM'''--Indicator that course is being offered to other schools remotely
 
  
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===Process for Moving Scheduled Students===
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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#You need to know the section number from which students are being moved or copied FROM and the section number TO which they are being moved or copied.
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#You may sort the each side of the screen based on Teacher name and/or on Section number.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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#Check the box by the original section on the left side of the screen (the course FROM which students are being moved or copied).
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#Check the box by the new section on the right side of the screen (the course TO which students are being moved or copied).
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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#Click '''Move Students''' button at the bottom left of the screen.
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#A popup will appear on the screen. The top of the popup will show the information related to the two sections. Review for accuracy.  
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'''Master Schedule Grades''' - Select Master Schedule grade levels to process.
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#*'''If this is incorrect''' click the '''Cancel''' button and start process over by unchecking the incorrect section(s) and click the '''Move Students''' button.
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#*'''If this is correct''' continue with the steps below.
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'''Select Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
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#There are four remaining sections of the popup that needs to be reviewed and changed as needed.
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##''Select 'Copy' or 'Move' schedules from old section'':
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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##*The '''Copy''' choice will leave students in the original section and create schedule records for the new section.
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##*The '''Move''' choice will remove the original section from the students' schedules and create schedule records for the new section.
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'''Sched Start Date''' - Select the date the schedule change is to start.
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##''Select 'Merge' or 'Move' students in 'TO' section'':
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##*The '''Merge''' choice (usually the default) will create the schedule records using the newly created section in the Master Schedule. If there are any students in the '''to section''', the '''from''' students will be added to the roster.
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'''OK''' - Click to continue.
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##*The '''Move''' choice should be used only if the students in the TO Section are to be moved into another section and are being replaced by the students in the FROM Section. This option will create schedule records using a temporary section number (999999999999) for the original list of students in the To Section. After completing the move students process, you will need to move students from the 99999999999 section to another section and delete the temporary class from the Master Schedule.
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##''Semester(s) From''--Select the semester(s) from which students are being moved or copied. You do not have to move them one semester at a time.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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##''Semester(s) To''--Select the semester(s) to which students are being moved or copied. The '''Semester To''' selection should match the '''Semester From''' selection above.
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#Click '''Ok''' and a list of students in the FROM Section will appear on the screen.
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#'''To Move selected''' students, click the check box to the left of the student name.  
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A split screen will be displayed.  On the left, pick the class to move or copy students ''FROM''.  On the right, pick the class to move or copy the students ''TO''.
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#'''To Move all''' students, click the "select all" check box at the top left of the window.
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#Click '''Ok'''.
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==Main==
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#Click the '''Init''' button to update counts for the effected courses.
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#Click the '''Setup''' button to refresh the screen to show corrected course counts; then, click '''Ok''' on the setup box.
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[[File:moveschedstudmain.png]]
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===Column Headers===
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'''*Note''' - Column Headers on both sides of the screen are the same.
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'''Check box column''' - Used to select the section which students are moving from (left side) and the section to which students are moving (right side)
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'''Staff/Employee/Teacher/Substitute Teacher Name''' - Student's/employee's full name
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'''Course Name/Course Code''' - Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog
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'''Section''' - section number of courses/subjects as generated from the Master Schedule Editor
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'''Sem 1-Sem 4''' - semester, Ex: 1st semester, 2nd semester, etc.
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'''PD''' - class period(s) of the course(s) in which the student is enrolled
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'''Room''' - room number of teacher/student
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'''Grade, Grd''' - grade level of the student and/or course
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'''MAX''' - Maximum number of students allowed
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'''C1 through C4''' - Count of students in the class by semester; C1: semester 1, C2: semester 2, etc.
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'''School/Site''' - site code of the school in which the student/employee is enrolled/works
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'''District (Dist''') - district in which the student is enrolled
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'''RSCH''' - School where teacher is assigned
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'''RDIST''' - District where teacher is assigned
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'''REM''' - Indicator that course is being offered to other schools remotely
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'''RECNUM''' - Record number
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom Menu==
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[[File:move scheduled bottom.png]]
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'''Move Students''' - This will display a screen to process the details of the move. See the How-To Process below.
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'''Init''' - Click initialize the master schedule counts.
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'''Setup''' - Click to go back to the Setup box.
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'''Help''' - Click to view written instructions and/or videos.
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===How-To===
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[[Process for Moving Scheduled Students]]
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----
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[[Scheduling|'''Scheduling''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:16, 6 June 2024

This program will provide a way for the user to move or copy scheduled students from one section to another section with the additional option to move Marking Period grades. You can also choose to move selected students in the sections and not the whole class.

Menu Location

Scheduling > Loaders > Move Scheduled Students

Setup Options

Moveschedstudsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Master Schedule Grades - Select Master Schedule grade levels to process.

Select Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sched Start Date - Select the date the schedule change is to start.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.


A split screen will be displayed. On the left, pick the class to move or copy students FROM. On the right, pick the class to move or copy the students TO.

Main

Moveschedstudmain.png

Column Headers

*Note - Column Headers on both sides of the screen are the same.

Check box column - Used to select the section which students are moving from (left side) and the section to which students are moving (right side)

Staff/Employee/Teacher/Substitute Teacher Name - Student's/employee's full name

Course Name/Course Code - Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog

Section - section number of courses/subjects as generated from the Master Schedule Editor

Sem 1-Sem 4 - semester, Ex: 1st semester, 2nd semester, etc.

PD - class period(s) of the course(s) in which the student is enrolled

Room - room number of teacher/student

Grade, Grd - grade level of the student and/or course

MAX - Maximum number of students allowed

C1 through C4 - Count of students in the class by semester; C1: semester 1, C2: semester 2, etc.

School/Site - site code of the school in which the student/employee is enrolled/works

District (Dist) - district in which the student is enrolled

RSCH - School where teacher is assigned

RDIST - District where teacher is assigned

REM - Indicator that course is being offered to other schools remotely

RECNUM - Record number

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom Menu

Move scheduled bottom.png

Move Students - This will display a screen to process the details of the move. See the How-To Process below.

Init - Click initialize the master schedule counts.

Setup - Click to go back to the Setup box.

Help - Click to view written instructions and/or videos.


How-To

Process for Moving Scheduled Students


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki