Difference between revisions of "Control Panel"

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'''Completing the Control Panel sections is required before implementing the Online Registration System (ORS).'''
 
'''Completing the Control Panel sections is required before implementing the Online Registration System (ORS).'''
  
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[[File:Longinscreen.png]]
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[[File:orsloginscreenmain4.png]]
  
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=='''Sections of the Control Panel - these appear as tabs at the top of the Control Panel screen.'''==
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Use the '''Tabs''' at the top of the Control Panel to set up how each piece of the information sections will look. Each tab has a check box to disable this information set for ORS and/or SPC.  
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#*'''NOTE''' Use the '''Tabs''' at the top of the Control Panel to set up how each piece of the information sections of ORS will look. '''Each tab''' has a check box to disable this information set for ORS and/or SPC.  
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#'''[[Login Tab]]''' - There are three areas of this section: Login Screen, Instructions, SPC Login Instructions.
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#'''Login Tab''' - There are three areas of this section: Login Screen, Instructions, SPC Login Instructions.
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#'''[[Welcome Tab]]''' - Enter instructions for parents that provide step-by-step instructions of navigating through ORS for a student/child registering in the district for the first time.
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'''Login Screen''' - This screen is divided into two sections: the ORS section and the SPC section.
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#'''[[Guardian Tab]]''' - The following sections are available for entering data on parents and/or guardians: Instructions, Name, Physical Address, Mailing Address, Phone, and Military. Each of these can be disabled for ORS and/or SPC.
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*'''Turn ORS System On''' - Checking this box will turn the ONS system on based on the from and to dates.  Unchecking this box will turn the system off.
 
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*'''Allow Next Year Selection''' - Checking this box will turn on the option for allow next year selection of the ORS on based on the from and to dates.  Unchecking this box will turn the Allow Next Year Selection off.
 
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*'''Allow Current Year Selection''' - Checking this box will turn on the option for allow current year selection in the ORS and show the option to select current year for the year applying for.
 
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Unchecking this box will turn the option off and will hid the current year selection.
 
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*'''Process New Application From and To Dates'''
 
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*'''Process Next Year Applications From and To Dates'''
 
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#*'''Instructions'''--Enter '''ORS''' instructions in the top area of the screen.
 
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#:*'''Show School Lookup Link''' - Checking this box will display a link, on the Online Registration System login page, that will allow access to the School Lookup Program. You will now be able to click on the link '''Find Schools''' and be able to look up school attendance zones on a mapping system.  (Must have DMS)
 
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#*'''SPC Login Instructions''' - Enter 'SPC' instructions at the bottom of the screen.
 
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#'''Welcome Tab''' - Enter instructions for parents that provide step-by-step instructions of navigating through ORS for a student/child registering in the district for the first time.
 
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#'''Guardian Tab''' - The following sections are available for entering data on parents and/or guardians: Instructions, Name, Physical Address, Mailing Address, Phone, and Military. Each of these can be disabled for ORS and/or SPC.
 
 
#'''[[Student Tab]]''' - The following sections are available for entering data on students: Instructions, Name, Relationships, Language, Physical Address, Transportation, Attendance Zone Found, Attendance Zone Not found, Attendance Zone Ward, Mailing Address, Phone, Health, Special Needs, Clubs, Sports, Permissions, and Permissions-Certify. Each of these can be disabled for ORS and/or SPC.
 
#'''[[Student Tab]]''' - The following sections are available for entering data on students: Instructions, Name, Relationships, Language, Physical Address, Transportation, Attendance Zone Found, Attendance Zone Not found, Attendance Zone Ward, Mailing Address, Phone, Health, Special Needs, Clubs, Sports, Permissions, and Permissions-Certify. Each of these can be disabled for ORS and/or SPC.
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#*NOTE - If the district has rules in place for not allowing changes in demographic fields (from Control Panel > Student tab > Name is Disabled for SPC) make sure update to SPC follows them and does not allow changes to LName, FName, MName, Suffix, BDay, SSN, Ethnic, SecEthnic, Grade if is true
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#'''[[Document Tab]]''' - On this tab you identify the types of documents that are required to be uploaded for review. You can specify the grade level for which a document will display and  also be required. 'Save Approval to DAS' is also located here.
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#:'''Select Grades''' - This allows the district to select the grade(s) to show on the registration system application. Leave blank for all grades.
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#'''[[Household Tab]]''' - There are four sections for this tab. You must input instructions for each section. Sections 3 allows you to select items to appear on the Step 3 screen for parents to enter student information
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#'''Document Tab''' - On this tab you identify the types of documents that are required to be uploaded for review. You can specify the grade level for which a document is required.
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#'''[[Non-District Schools Tab]]''' - This tab provides a way to include non-district schools where students have previously been enrolled. Use the '''Add''' button at the bottom of the screen to add new non-District schools. To remove a non-district school, select the delete button the the right of the name.
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#'''Nutrition Tab''' - There are four sections for this tab. You must input instructions for each section. Sections 3 allows you to select items to appear on the Step 3 screen for parents to enter student information
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#'''[[Permissions Tab]]''' - This tab includes 4 types of permissions: Student, Attendance, Discipline, and Grade. You may select one or all of these 4 types of permissions. Each one can have multiple items added to the screen for parents/guardians to respond to with either Publish and/or Inactive.
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#'''Non-District Schools Tab''' - This tab provides a way to include non-district schools where students have previously been enrolled. Use the '''Add''' button at the bottom of the screen to add new non-District schools. To remove a non-district school, select the delete button the the right of the name.
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#'''[[Review Tab]]''' - Parents will see a list of their student(s) with a list of the sections that are required to be completed. An X will appear if the section has not been reviewed and submitted. Instructions for ORS must be written so that parents can easily navigate through the either ORS or SPC systems.
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#'''Permissions Tab''' - This tab includes 4 types of permissions: Student, Attendance, Discipline, and Grade. You may select one or all of these 4 types of permissions. Each one can have multiple items added to the screen for parents/guardians to respond to with either Publish and/or Inactive.
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#'''[[Zone Approval Tab]]''' - Enter additional instructions for parents/guardians to see on the Zone Approval print out.
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#'''Review Tab''' - Parents will see a list of their student(s) with a list of the sections that are required to be completed. An X will appear if the section has not been reviewed and submitted. Instructions for ORS must be written so that parents can easily navigate through the either ORS or SPC systems.
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#'''[[Mass Approval Tab]]''' - The Approve check boxes work like this: Check the box for all rules you DO NOT want the mass approval process to audit against.  Unchecked rules WILL audit the Student Progress Center data against their Student Master record for changes.  
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#'''Zone Approval Tab''' - Enter additional instructions for parents/guardians to see on the Zone Approval print out.
 
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#'''Mass Approval Tab''' - The Approve check boxes work like this: Check the box for all rules you DO NOT want the mass approval process to audit against.  Unchecked rules WILL audit the Student Progress Center data against their Student Master record for changes.  
 
 
#*If there is a case where a box, Mailing Address is unchecked, the registration address must match the Student Master address.  If it does not match, that student will not be approved, and will need to be approved manually.  If two boxes are unchecked, both of those must match the Student Master record to be approved.   
 
#*If there is a case where a box, Mailing Address is unchecked, the registration address must match the Student Master address.  If it does not match, that student will not be approved, and will need to be approved manually.  If two boxes are unchecked, both of those must match the Student Master record to be approved.   
 
#*This Mass approval process only works for existing students.
 
#*This Mass approval process only works for existing students.
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#'''Parent Email''' - The Email tab will give the ability to send application submission, approval or rejection emails to parents. A parent can be emailed a submission, approval or rejection email for the ORS Registration after the parent has entered the information. The email will be sent to the email address created on the Register System. You must first have permission in security to Change Approve/Reject Email under ORS and turn on Emailing of Parent Approval/Rejection on Control Panel.
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#'''[[Parent Email]]''' - The Email tab will give the ability to send application submission, approval or rejection emails to parents. A parent can be emailed a submission, approval or rejection email for the ORS Registration after the parent has entered the information. The email will be sent to the email address created on the Register System. You must first have permission in security to Change Approve/Reject Email under ORS and turn on Emailing of Parent Approval/Rejection on Control Panel.
 
#'''[[Staff Email]]''' - The Email tab will give the ability to send application approval or rejection emails to staff members. A staff can be emailed an approval or rejection email for the ORS Registration after the parent has entered the information. The email will be sent to the email address created on the Register System. You must first have permission in security to Change Approve/Reject Email under ORS and turn on Emailing of Parent Approval/Rejection on Control Panel.
 
#'''[[Staff Email]]''' - The Email tab will give the ability to send application approval or rejection emails to staff members. A staff can be emailed an approval or rejection email for the ORS Registration after the parent has entered the information. The email will be sent to the email address created on the Register System. You must first have permission in security to Change Approve/Reject Email under ORS and turn on Emailing of Parent Approval/Rejection on Control Panel.
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#'''School Email''' -  Once a request school rejects a student's application, an Email will be sent to the next requested school on the student`s application to let them know they have a new application available to view.
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#'''[[School Email]]''' -  Once a request school rejects a student's application, an Email will be sent to the next requested school on the student`s application to let them know they have a new application available to view.
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#'''[[Labels/Buttons/Messages]]''' - This is where the user would create their Labels, Buttons, and Messages that will display in other parts of the program.
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'''In several of the tabs, the program can be set up by the district user to allow the parent to choose additional languages when they are registering their children on the Registration website .'''
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#By default, the language selection is English so that will be the default wording when no language is chosen.
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#The district user will set up each area of the tabs with versions of different languages.
 +
#Then from the Registration website, the parent /guardian may choose their language.
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#When the parent selects their language, they will have all of the information and instructions displayed in their selected language.
 +
 
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----
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[[Online Registration System Editor | '''Online Registration System Editor''' ]]
 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:31, 14 February 2024

Completing the Control Panel sections is required before implementing the Online Registration System (ORS).

Orsloginscreenmain4.png

Use the Tabs at the top of the Control Panel to set up how each piece of the information sections will look. Each tab has a check box to disable this information set for ORS and/or SPC.

  1. Login Tab - There are three areas of this section: Login Screen, Instructions, SPC Login Instructions.
  2. Welcome Tab - Enter instructions for parents that provide step-by-step instructions of navigating through ORS for a student/child registering in the district for the first time.
  3. Guardian Tab - The following sections are available for entering data on parents and/or guardians: Instructions, Name, Physical Address, Mailing Address, Phone, and Military. Each of these can be disabled for ORS and/or SPC.
  4. Student Tab - The following sections are available for entering data on students: Instructions, Name, Relationships, Language, Physical Address, Transportation, Attendance Zone Found, Attendance Zone Not found, Attendance Zone Ward, Mailing Address, Phone, Health, Special Needs, Clubs, Sports, Permissions, and Permissions-Certify. Each of these can be disabled for ORS and/or SPC.
  5. Document Tab - On this tab you identify the types of documents that are required to be uploaded for review. You can specify the grade level for which a document will display and also be required. 'Save Approval to DAS' is also located here.
  6. Household Tab - There are four sections for this tab. You must input instructions for each section. Sections 3 allows you to select items to appear on the Step 3 screen for parents to enter student information
  7. Non-District Schools Tab - This tab provides a way to include non-district schools where students have previously been enrolled. Use the Add button at the bottom of the screen to add new non-District schools. To remove a non-district school, select the delete button the the right of the name.
  8. Permissions Tab - This tab includes 4 types of permissions: Student, Attendance, Discipline, and Grade. You may select one or all of these 4 types of permissions. Each one can have multiple items added to the screen for parents/guardians to respond to with either Publish and/or Inactive.
  9. Review Tab - Parents will see a list of their student(s) with a list of the sections that are required to be completed. An X will appear if the section has not been reviewed and submitted. Instructions for ORS must be written so that parents can easily navigate through the either ORS or SPC systems.
  10. Zone Approval Tab - Enter additional instructions for parents/guardians to see on the Zone Approval print out.
  11. Mass Approval Tab - The Approve check boxes work like this: Check the box for all rules you DO NOT want the mass approval process to audit against. Unchecked rules WILL audit the Student Progress Center data against their Student Master record for changes.
    • If there is a case where a box, Mailing Address is unchecked, the registration address must match the Student Master address. If it does not match, that student will not be approved, and will need to be approved manually. If two boxes are unchecked, both of those must match the Student Master record to be approved.
    • This Mass approval process only works for existing students.
  12. Parent Email - The Email tab will give the ability to send application submission, approval or rejection emails to parents. A parent can be emailed a submission, approval or rejection email for the ORS Registration after the parent has entered the information. The email will be sent to the email address created on the Register System. You must first have permission in security to Change Approve/Reject Email under ORS and turn on Emailing of Parent Approval/Rejection on Control Panel.
  13. Staff Email - The Email tab will give the ability to send application approval or rejection emails to staff members. A staff can be emailed an approval or rejection email for the ORS Registration after the parent has entered the information. The email will be sent to the email address created on the Register System. You must first have permission in security to Change Approve/Reject Email under ORS and turn on Emailing of Parent Approval/Rejection on Control Panel.
  14. School Email - Once a request school rejects a student's application, an Email will be sent to the next requested school on the student`s application to let them know they have a new application available to view.
  15. Labels/Buttons/Messages - This is where the user would create their Labels, Buttons, and Messages that will display in other parts of the program.


In several of the tabs, the program can be set up by the district user to allow the parent to choose additional languages when they are registering their children on the Registration website .

  1. By default, the language selection is English so that will be the default wording when no language is chosen.
  2. The district user will set up each area of the tabs with versions of different languages.
  3. Then from the Registration website, the parent /guardian may choose their language.
  4. When the parent selects their language, they will have all of the information and instructions displayed in their selected language.


Online Registration System Editor

JCampus Main Page

Retrieved from EDgear Wiki