Difference between revisions of "Diagnosis Coder"

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Video
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__NOTOC__
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'''This program is for entering diagnosis codes for a consultation.'''
  
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==Main Location==
  
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#Login to WebPams.
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'''Health > Loaders > Diagnosis Coder'''
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#Select '''Health''' from the buttons on the left side of the screen.
 
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#Select '''Loaders''' under the Health program area on the left of the screen.
 
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#Select '''Diagnosis Coder'''.
 
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#The setup box will appear on the screen.
 
  
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==Setup Options==
  
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'''Setup Box Options'''
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[[File:diagnosissetup.png]]
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:*Verify the '''Year'''. It will default to current year.
 
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:*Verify the '''District and School'''. These default values are based on your security settings.
 
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:*Select '''Grade'''. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included.
 
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:*Select '''Ethnic'''. Leave the Ethnic field blank if all ethnics are to be included. Otherwise click in the box to the right of '''Ethnic''' to select the desired ethnics to be included.
 
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:*Select '''Gender'''. Leave the Gender field blank if all grade levels are to be included. Otherwise click in the box to the right of '''Gender''' to select the desired gender to be included.
 
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:*Select the '''As of Date'''. This date limits the list to only those students who have an active enrollment record on the date selected.
 
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:*Select the '''Only Undiagnosed''' to limit student list to those who do not have a diagnosis. If this is left unchecked, all students with a consult record will be listed on the loader screen.
 
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::'''NOTE'''--only students with a 'Consult Record' will show '''whether you check or do not check the Only Undiagnosed box'''
 
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:*Select the '''Dx Code'''. Click in the cell to the right to get a list of Diagnosis Codes. Click in the square to left of “Value” to select all code numbers and the corresponding description. You may select one or more of the Diagnosis Codes and Descriptions needed by clicking in the check box to the left of the Code number. Click '''OK''' to enter the selections in the '''Dx Code'''.
 
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:*Select the '''Consults From''' date by either selecting the month, day, and year individually or by clicking on the calendar to the right of the "Consults From" 
 
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:*Select the '''Consults To''' date by either selecting the month, day, and year individually or by clicking on the calendar to the right of the "Consults To"
 
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:*Select '''Ok''' to move to the next screen.
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Instructions continued'''
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#Names will be populated from Health/Health System/Consultations.
 
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#The screen will be divided into two sections.
 
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#*Student list on the left with the date screened, diagnosis, and reason.
 
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#*Diagnosis Codes and descriptions will be listed on the right. This list will be based on the selection of the Dx Code on the setup box.
 
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#'''To enter a new Dx Code''' for a '''single student''' click in the '''diagnosis''' cell to the right of the student's name. An '''asterisk''' will appear in the cell. Select the code from the list on the right side of the screen. The asterisk will be replaced with the code description.
 
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#:'''NOTE'''--The code number will not be shown on this screen. You will be able to obtain a list of students with the same diagnosis using the numeric value.
 
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#'''To enter a new Dx Code''' for '''multiple students''' with the '''same diagnosis''', click in the '''diagnosis''' cell to the right of each student's name. An '''asterisk''' will appear in the cells. Select the code from the list on the right side of the screen. The asterisks will be replaced with the code description.
 
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#The '''Reason''' cell will be populated with the same description found in the Diagnosis cell. This can be changed by clicking in the Reason cell and typing a new description.
 
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Print'''
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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#'''To print this report''' click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.  
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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'''Only Undiagnosed''' - Select to limit student list to those who do not have a diagnosis. If this is left unchecked, all students with a consult record will be listed on the loader screen.
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'''NOTE''' - Only students with a "Consult Record" will show '''whether you check or do not check the Only Undiagnosed box'''.
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'''Dx Code''' - Click in the cell to the right to get a list of Diagnosis Codes. Click in the square to left of “Value” to select all code numbers and the corresponding description. You may select one or more of the Diagnosis Codes and Descriptions needed by clicking in the check box to the left of the Code number. Click '''OK''' to enter the selections in the '''Dx Code'''.
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'''NOTE''' - The ''Dx Codes'' displayed will be determined by the dates entered in the '''Consults From''' and the '''Consults To''' date boxes.  For dates prior to '''October 1, 2015''', the ICD 9 codes will be displayed.  For dates on or after '''October 1, 2015''', the ICD 10 codes will be displayed. '''Selecting the ''Consult'' date range prior to entering the DX codes will make this process go smoother.''' 
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'''Consults From''' - Select the "From" date by either selecting the month, day, and year individually or by clicking on the calendar to the right of the "Consults From" 
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'''Consults To''' - Select the "To" date by either selecting the month, day, and year individually or by clicking on the calendar to the right of the "Consults To"
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'''NOTE''' - The ''Consult'' date ranges '''CANNOT''' span the October 1, 2015 date.  If ''Consult From'' date is prior to October 1, 2015, then the ''Consult To'' date will also have to be prior to October 1, 2015. Changing the ''Consult'' date ranges may require that you re-enter the ''Dx Codes''.
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'''Ok''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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===Diagnosis Screen Features===
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*Names will be populated from Health/Health System/Consultations.
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*The screen will be divided into two sections.
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*Student list on the left with the Date Screened, Time, Unit, Dx Code, Diagnosis Description, Reason, and Action.
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*Diagnosis Codes and descriptions will be listed on the right. This list will be based on the selections for the '''Consult From''' and '''Consult To''' dates in the setup box.
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'''To enter a new Dx Code''' for a '''single student''' click in the '''Dx CODE''' cell to the right of the student's name. An '''asterisk''' will appear in the cell. Select the code from the list on the right side of the screen. The asterisk will be replaced with the code and the code description.  
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'''To enter a new Dx Code''' for '''multiple students''' with the '''same diagnosis''', click in the '''Dx CODE''' cell to the right of each student's name. An '''asterisk''' will appear in the cells. Select the code from the list on the right side of the screen. The asterisks will be replaced with the Dx Code and the code description.
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'''Reason''' cell can be populated by clicking in the cell and typing the information in the edit window that will pop up.
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===Main Screen Left Side===
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[[File:diagnosismainleft.png]]
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===Column Headers===
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'''Name''' - Student name
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'''Screened''' - Screening date from setup box
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'''Time''' - Time of day the consultation took place (military time)
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'''Unit''' - The number of units the nurse spent with the student. (A unit is defined as being 15 minutes and is used for Medicaid billing)
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'''DX Code''' - Diagnosis code (chosen from the table on the right)
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'''Diagnosis Description''' - Diagnosis code description
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'''Reason''' - Reason for action
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'''Action''' - Action Taken
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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===Main Screen Right Side===
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[[File:diagnosismainrt.png]]
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===Column Headers===
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'''Medicare DX Code''' - Diagnosis code
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'''Diagnosis Description''' - Diagnosis code description
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Botttom==
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[[File:diagnosisbottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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'''HELP''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
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----
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[[Health|'''Health''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:56, 31 July 2023

This program is for entering diagnosis codes for a consultation.

Main Location

Health > Loaders > Diagnosis Coder

Setup Options

Diagnosissetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Only Undiagnosed - Select to limit student list to those who do not have a diagnosis. If this is left unchecked, all students with a consult record will be listed on the loader screen.

NOTE - Only students with a "Consult Record" will show whether you check or do not check the Only Undiagnosed box.

Dx Code - Click in the cell to the right to get a list of Diagnosis Codes. Click in the square to left of “Value” to select all code numbers and the corresponding description. You may select one or more of the Diagnosis Codes and Descriptions needed by clicking in the check box to the left of the Code number. Click OK to enter the selections in the Dx Code.

NOTE - The Dx Codes displayed will be determined by the dates entered in the Consults From and the Consults To date boxes. For dates prior to October 1, 2015, the ICD 9 codes will be displayed. For dates on or after October 1, 2015, the ICD 10 codes will be displayed. Selecting the Consult date range prior to entering the DX codes will make this process go smoother.

Consults From - Select the "From" date by either selecting the month, day, and year individually or by clicking on the calendar to the right of the "Consults From"

Consults To - Select the "To" date by either selecting the month, day, and year individually or by clicking on the calendar to the right of the "Consults To"

NOTE - The Consult date ranges CANNOT span the October 1, 2015 date. If Consult From date is prior to October 1, 2015, then the Consult To date will also have to be prior to October 1, 2015. Changing the Consult date ranges may require that you re-enter the Dx Codes.

Ok - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Diagnosis Screen Features

  • Names will be populated from Health/Health System/Consultations.
  • The screen will be divided into two sections.
  • Student list on the left with the Date Screened, Time, Unit, Dx Code, Diagnosis Description, Reason, and Action.
  • Diagnosis Codes and descriptions will be listed on the right. This list will be based on the selections for the Consult From and Consult To dates in the setup box.

To enter a new Dx Code for a single student click in the Dx CODE cell to the right of the student's name. An asterisk will appear in the cell. Select the code from the list on the right side of the screen. The asterisk will be replaced with the code and the code description.

To enter a new Dx Code for multiple students with the same diagnosis, click in the Dx CODE cell to the right of each student's name. An asterisk will appear in the cells. Select the code from the list on the right side of the screen. The asterisks will be replaced with the Dx Code and the code description.

Reason cell can be populated by clicking in the cell and typing the information in the edit window that will pop up.

Main Screen Left Side

Diagnosismainleft.png

Column Headers

Name - Student name

Screened - Screening date from setup box

Time - Time of day the consultation took place (military time)

Unit - The number of units the nurse spent with the student. (A unit is defined as being 15 minutes and is used for Medicaid billing)

DX Code - Diagnosis code (chosen from the table on the right)

Diagnosis Description - Diagnosis code description

Reason - Reason for action

Action - Action Taken

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Main Screen Right Side

Diagnosismainrt.png

Column Headers

Medicare DX Code - Diagnosis code

Diagnosis Description - Diagnosis code description

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Botttom

Diagnosisbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.

Health Main Page

JCampus Main Page

Retrieved from EDgear Wiki