Difference between revisions of "Missing Grades Audit"

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'''This report will show students in classes that have no grades in the Average column in the teacher's gradebook due to no assignment grades. '''  
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__NOTOC__
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* It is good to run this ahead of Progress Reports or Report Cards to check that grades are in order for a given class prior to sending home reports of student grades.
+
'''This report will list  "only" students that have no grades in the teacher's gradebook for the specific grading period that is chosen on the set up box. The report will use the "Average" column of the [[Classroom]] Gradebook (not the individual assignment grades) for the current courses on the student's schedule. Also try the [[Assignment Audit]] for assignment details and the [[Assignment Grade Audit]] for the Average column grades. '''
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* All classes on the Master Schedule are checked for marking period grades.  Ignore classes that should not have grade averages such as Inclusion, Planning, or Coordination Supervision.
+
*Sort the report by student, course or teacher to help teachers on getting student averages up to date, or go to [[Post Grades By Student]] to manually enter missing grading period averages.
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* If it is end of the year time, run this report several times.  Initially, the user can use it to check for missing grades in previous grading periods.
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* All classes, on the [[Master Schedule Editor]], are checked for grading period grades but this report can exclude classes that should not have grade averages such as Inclusion, Planning, or Coordination Supervision.
−
*Also, after final grades calculations have been run, this report can be used to make sure all students have a final averages.
+
* It is good to run this report ahead of Progress Reports or Report Cards to check that grades are in order for classes.
 +
*At the end of the year, after final grade mass calculations have been run, this report can be used to make sure all students have a final grade.
  
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=== How-to ===
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==Menu Location==
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In the left navigation panel, click '''Grades''', then '''Entry''', then '''Missing Grades Audit'''.
 
  
 +
'''Grades> Entry> Missing Grades Audit'''
  
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'''Setup Box Options'''
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==Setup Options==
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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[[File:misgraudsetup.png]]
  
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For other set up values not listed in the standard set up list:
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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* '''Exclude State Course Code 999999 ''': Check to exclude courses that have a state course code of "999999".  However, if the courses that have state course code "999999" (''Ex: Conduct'') have grades associated with them, do check this option to include these courses.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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* '''Marking Period''':  Click to select which marking period(s) to check for student's with missing averages.
 
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*'''Show Remote Schedule Students''':  Selecting this option will show only the students who are "remotely" scheduled to the selected school.  If not selected, only the students enrolled in the selected school will be shown.
 
  
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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Students that are displayed on this list have missing marking period grades as shown with the grading period columns on the right. Sort the report by teacher, student, or course to work with teachers on getting student averages up to date, or go to '''[[Post Grades By Student]]''' to manually enter missing marking period averages.
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade.
  
 +
'''Teacher''' - Select a teacher to narrow the search.
  
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'''Column Headers'''
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sports code.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Teams''' - Leave blank if all teams are to be included into the report.  Otherwise, choose the desired team.
  
 +
'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
  
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'''Print Options'''
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'''Sports''' - Leave blank if all sports are to be included into the report.  Otherwise, choose the desired sport code.
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Column''' - Select columns to view on the report.
 +
 
 +
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 +
 
 +
'''Exclude State Course Code 999999 ''' - Check the box to exclude courses that have a state course code of "999999".  However, if the courses that have state course code "999999" (''Ex: Conduct'') have grades associated with them, do check this option to include these courses.
 +
 
 +
'''Marking Period''' - Click to select which marking period(s) to check for student's with missing averages.
 +
 
 +
'''Sped'''
 +
*'''All''' - Select to view all student's.
 +
*'''Sped Only''' - Select to view only Sped student's.
 +
*'''Non Sped''' - Select to view only non Sped student's.
 +
 
 +
'''504'''
 +
*'''All''' - Select to view all student's.
 +
*'''504 Only''' - Select to view only 504 student's.
 +
*'''Non 504''' - Select to view only non 504 student's.
 +
 
 +
'''LEP'''
 +
*'''All''' - Select to view all student's.
 +
*'''LEP Only''' - Select to view only LEP student's.
 +
*'''Non LEP''' - Select to view only non LEP student's.
 +
 
 +
'''Show Remote Schedule Students''' - Selecting this option will show only the students who are "remotely" scheduled to the selected school.  If not selected, only the students enrolled in the selected school will be shown.
 +
 
 +
'''Limit Courses with Final Weight''' - Check to only show courses with a percentage in the Course Catalog FWeight column. This will provide a fast way to search for students with missing EOC exam scores in the E2 marking period.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
 +
 
 +
[[File:missinggradeauditmain.png]]
 +
 
 +
===Column Headers===
 +
 
 +
'''Site''' - Student's school site.
 +
 
 +
'''Student Name''' - Student's name.
 +
 
 +
'''ID''' - Student's identification number.
 +
 
 +
'''SASID''' - Student's state assigned identification number.
 +
 
 +
'''Grd''' - Student's grade level.
 +
 
 +
'''Team''' - Team name.
 +
 
 +
'''EDate''' - Student's entry date into the school.
 +
 
 +
'''LDate''' - Student's leave date from the school.
 +
 
 +
'''Teacher''' - Teacher's name.
 +
 
 +
'''ST Code''' - 6 digit state course code.
 +
 
 +
'''Course''' - Course of missing grade.
 +
 
 +
'''Section''' - Section number of the course.
 +
 
 +
'''Period''' - The period the course is taken.
 +
 
 +
'''Room''' - The room number of where the course is taught.
 +
 
 +
'''P1 - P4''' - Progress grade.
 +
 
 +
'''E1 - E4''' - Exam grade.
 +
 
 +
'''S1 - S4''' - Semester grade.
 +
 
 +
'''F1 - F2''' - Final grade.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Bottom==
 +
 
 +
[[File:sch9.png]]
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
  
 
----
 
----
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:[[Grades|'''Grades''' Main Page]]
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[[Grades|'''Grades''' Main Page]]
  
 
----
 
----
−
:[[WebPams|'''JCampus''' Main Page]]
+
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 07:42, 1 April 2024

This report will list "only" students that have no grades in the teacher's gradebook for the specific grading period that is chosen on the set up box. The report will use the "Average" column of the Classroom Gradebook (not the individual assignment grades) for the current courses on the student's schedule. Also try the Assignment Audit for assignment details and the Assignment Grade Audit for the Average column grades.

  • Sort the report by student, course or teacher to help teachers on getting student averages up to date, or go to Post Grades By Student to manually enter missing grading period averages.
  • All classes, on the Master Schedule Editor, are checked for grading period grades but this report can exclude classes that should not have grade averages such as Inclusion, Planning, or Coordination Supervision.
  • It is good to run this report ahead of Progress Reports or Report Cards to check that grades are in order for classes.
  • At the end of the year, after final grade mass calculations have been run, this report can be used to make sure all students have a final grade.

Menu Location

Grades> Entry> Missing Grades Audit

Setup Options

Misgraudsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

Teacher - Select a teacher to narrow the search.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sports code.

Teams - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Column - Select columns to view on the report.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Exclude State Course Code 999999 - Check the box to exclude courses that have a state course code of "999999". However, if the courses that have state course code "999999" (Ex: Conduct) have grades associated with them, do check this option to include these courses.

Marking Period - Click to select which marking period(s) to check for student's with missing averages.

Sped

  • All - Select to view all student's.
  • Sped Only - Select to view only Sped student's.
  • Non Sped - Select to view only non Sped student's.

504

  • All - Select to view all student's.
  • 504 Only - Select to view only 504 student's.
  • Non 504 - Select to view only non 504 student's.

LEP

  • All - Select to view all student's.
  • LEP Only - Select to view only LEP student's.
  • Non LEP - Select to view only non LEP student's.

Show Remote Schedule Students - Selecting this option will show only the students who are "remotely" scheduled to the selected school. If not selected, only the students enrolled in the selected school will be shown.

Limit Courses with Final Weight - Check to only show courses with a percentage in the Course Catalog FWeight column. This will provide a fast way to search for students with missing EOC exam scores in the E2 marking period.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Missinggradeauditmain.png

Column Headers

Site - Student's school site.

Student Name - Student's name.

ID - Student's identification number.

SASID - Student's state assigned identification number.

Grd - Student's grade level.

Team - Team name.

EDate - Student's entry date into the school.

LDate - Student's leave date from the school.

Teacher - Teacher's name.

ST Code - 6 digit state course code.

Course - Course of missing grade.

Section - Section number of the course.

Period - The period the course is taken.

Room - The room number of where the course is taught.

P1 - P4 - Progress grade.

E1 - E4 - Exam grade.

S1 - S4 - Semester grade.

F1 - F2 - Final grade.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki