Difference between revisions of "Student List"

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'''The Student List provides the user with student demographic information as well as Special Education information.  The list also includes the [[Using the iGear|'''''iGear''''']] and the associated information.'''
+
'''This program provides the user with student demographic information as well as Special Education information.  The list also includes the [[Using the iGear|''iGear'']] and the associated information.'''
 +
 
 +
*This program runs two lists at the same time that are connected together. The top list is not Student Master-related data. The second list is the Student Master-related data. These two lists are connected together with the non-Student Master list showing first and the Student Master list showing second (Scroll down quite far to get to it).
  
 
==Menu Location==
 
==Menu Location==
−
[[File:rainbow3.png]]
 
  
−
On the left navigation panel select JCampus > Special Education > Lists > Student List.
+
'''Special Education > Reports > Student List'''
  
 
==Setup Options==
 
==Setup Options==
  
−
[[File:student list.png]]
+
[[File:studlistsetup4.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.  
  
−
'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
  
−
'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
+
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.  
  
−
'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.'''Exceptionality''':  Allows the user to filter the list by the students exceptionalities.
+
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
−
'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
+
'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
−
'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
+
'''Gender''' - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
  
−
'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
+
'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.  
  
 
'''Exceptionality''' - The area of functioning in which he or she is significantly different from an established norm.'''
 
'''Exceptionality''' - The area of functioning in which he or she is significantly different from an established norm.'''
  
−
'''Teacher''':  Allows the user to filter the list base ont the IEP Holder for the student.  
+
'''Teacher''' - Allows the user to filter the list based on  the IEP Holder for the student.
 +
 
 +
'''Custom Codes''' - Select Custom Codes as created in the [[ Custom Code Management]] to filter the student list.
 +
 
 +
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
 +
 
 +
'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
 +
 
 +
'''LEP:'''
 +
 
 +
'''All''' - Select this to show all students.
 +
 
 +
'''LEP Only''' - Select this to show LEP only students.
 +
 
 +
'''Non LEP''' - Select this to show Non LEP students.
 +
 
 +
'''Column''' - Leave blank to include all columns.  Click to obtain a pick list columns that can be selected to view on the report.
 +
 
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.  
  
−
'''Add students without active services''':  If this option is selected, then students without active services will be included on the list.
+
'''Show Most Recent Referral''' - If this option is selected, then the most recent referral of the student will be included on the list.
 +
 
 +
'''Add students without active services''' - If this option is selected, then students without active services will be included on the list.  So, check if the user wants to see non-sped students.
  
 
'''Display Most Recent Enrollment''' - Display most recent school enrollment.
 
'''Display Most Recent Enrollment''' - Display most recent school enrollment.
  
−
'''Do not show students without a Student Master''':  If this option is selected, then students without an Student Master record will NOT be included on the list.
+
'''Do not show students without a Student Master''':  If this option is selected, then students without an Student Master record will NOT be included on the list. This student information will come from the [[Student Master]] database table.
  
−
'''Show Physical Address not Mailing''':  If this option is selected, then the student's Physical Address will be displayed rather than the student's Mailing Address.
+
'''Show Physical Address not Mailing''' - If this option is selected, then the student's Physical Address will be displayed rather than the student's Mailing Address.
  
−
'''Show SSN on Report''':  Check to display the social security number on the report.
+
'''Show SSN on Report''' - Check to display the social security number on the report.
  
−
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''OK''' - Click to continue.
  
−
'''OK''' - Click to continue.
+
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
−
[[File:rainbow 5.png]]
+
 
 +
[[File:studlistmain3.png]]
  
 
===Column Headers===
 
===Column Headers===
  
 +
'''Student Name''' - Student's full name
 +
 +
'''SIDNO''' - Student's school identification number
 +
 +
'''SASID''' - State assigned student identification number
 +
 +
'''Active''' - Indication of Active (A) or Inactive (I) enrollment record in the [[Student Master]]
 +
 +
'''Open Services'''- Indication of Open Services in the [[Special Ed Master]]
 +
 +
'''Sch''' - Student's school of enrollment.
 +
 +
'''Zone Sch''' - Current Zone School based on the student's grade and address (Only if DMS is active)
 +
 +
'''State Ethnic''' - Student's state ethnic code used in SER 
 +
 +
'''Ethnic''' - Student's ethnic code from the student's [[Student Master]] record
 +
 +
'''Gender''' - Student's gender
 +
 +
'''Grade''' - Student's grade of enrollment
 +
 +
'''Teacher/Counselor''' - Student's homeroom teacher/counselor
 +
 +
'''SBLC Date''' -  Special Ed Referral SBLC Decision Date
 +
 +
'''SBLC Code''' - Special Ed Referral SBLC Decision Results
 +
 +
'''SBLC''' --  Student Enrollment SBLC (Retained/Promoted)
  
 +
'''Birth Date''' -  Displays the student's date of birth
  
−
*'''Active''':  Indication of Active (A) or Inactive (I) enrollment record in the Student Master
+
'''Except''' - Displays the students special education exceptionalities
−
*'''Open Services''':  Indication of Open Services in the Special Ed Master
 
−
*'''SBLC Date''':  Special Ed Referral SBLC Decision Date
 
−
*'''SBLC Code''':  Special Ed Referral SBLC Decision Results
 
−
*'''SBLC''':  Student Enrollment SBLC (Retained/Promoted)
 
−
*'''Birth Date''':  Displays the student's date of birth.
 
−
*'''Except''': Displays the students special education exceptionalities.
 
−
*'''ID Number''':  Displays the student's social security number.
 
−
*'''Guardian''':  Displays the name of the student's guardian, last name first.
 
−
*'''Address 1/Physical Address 1''':  Displays line 1 of the student's mailing/physical address, depending on the selection made in the setup options.
 
−
*'''Address 2/Physical Address 2''':  Displays line 2 of the student's mailing/physical address, depending on the selection made in the setup options.
 
−
*'''City''':  Displays the City associated with the student's selected address.
 
−
*'''State''': Displays the state associated with the student's selected address.
 
−
*'''Zip''':  Displays the postal code associated with the student's selected address.
 
−
*'''Phone''':  Displays the student's main home phone number.
 
−
*'''Special Codes''': Student's Special Codes
 
−
*'''Transportation''':  Student's Special Transportation Code
 
−
*'''Eval Start''':  Evaluation Start Date of the most recent Evaluation record.
 
−
*'''Eval''':  Evaluation Date
 
−
*'''IEP DT''':  IEP/Service Plan Date - If the student has an * in the SP* field then this date is a Service Plan Date. The SP field is in the Complete Caseload program of Special Education.
 
−
*'''IS''':  Placement/Service Determination
 
−
*'''L/A''':  Statewide Assessment Student will participate in
 
−
*'''ST''':  Status Legend: *Inactive ~Initial Eval waiting for Completion Date +Initial Eval waiting for IEP
 
−
*'''Testing Accommodations''':  Testing Accommodations imported from SER
 
−
*'''Classroom Accommodations''':  Classroom Accommodations imported from SER
 
−
*'''Service Start Date''':  Most current Service Start Date
 
−
*'''Services''':  List of current services
 
−
*'''Entry Code''':  Student's Entry Code into the school
 
−
*'''Entry Date''':  Student's Entry Date into the school
 
−
*'''Leave Code''':  Student's Leave Code from the school
 
−
*'''Leave Date''':  Student's Leave Date from the school
 
  
−
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>''
+
'''SEC EXC''' - Secondary special education exceptionalities
 +
 
 +
'''ID Number''' -  Displays the student's social security number
 +
 
 +
'''Guardian''' -  Displays the name of the student's guardian, last name first
 +
 
 +
'''Address 1/Physical Address 1''' -  This displays line 1 of the student's mailing/physical address, depending on the selection made in the setup options.
 +
 
 +
'''Address 2/Physical Address 2''' -  This displays line 2 of the student's mailing/physical address, depending on the selection made in the setup options.
 +
 
 +
'''City''' -  Displays the City associated with the student's selected address
 +
 
 +
'''State''' - Displays the state associated with the student's selected address
 +
 
 +
'''Zip''' -  Displays the postal code associated with the student's selected address
 +
 
 +
'''Phone''' -  Displays the student's main home phone number
 +
 
 +
'''Special Codes''' - Student's Special Codes
 +
 
 +
'''Transportation''' -  Student's Special Transportation Code
 +
 
 +
'''Coordinator''' - Evaluation coordinator
 +
 
 +
'''Reason''' - Reason for evaluation 
 +
*If the most recent Eval is an Initial Evaluation, then the Reason field should have the referral reason(s) in it.
 +
*If the most recent Eval is a Re-Evaluation, then the Reason field should have the re-eval reason in it.
 +
 
 +
'''Eval Start'''-  Evaluation Start Date of the most recent Evaluation record
 +
 
 +
'''Eval''' -  Evaluation Date
 +
 
 +
'''Re-eval Decline Date''' - Evaluation date
 +
 
 +
'''Med Impairments''' - Medical Impairments
 +
 
 +
'''IEP DT''' -  IEP/Service Plan Date - If the student has an * in the SP* field then this date is a Service Plan Date. The SP field is in the [[Complete Caseload]] program of Special Education.
 +
 
 +
'''IS''' - Placement/Service Determination
 +
 
 +
'''L/A''' - Statewide Assessment Student will participate in
 +
 
 +
'''ST''' - Status Legend: *Inactive ~Initial Eval waiting for Completion Date +Initial Eval waiting for IEP
 +
 
 +
'''Testing Accommodations''' -  Testing Accommodations imported from SER
 +
 
 +
'''Classroom Accommodations''' -  Classroom Accommodations imported from SER
 +
 
 +
'''Service Start Date''' -  Most current Service Start Date
 +
 
 +
'''Services''' -  List of current services
 +
 
 +
'''Entry Code''' -  Student's Entry Code into the school
 +
 
 +
'''Entry Date''' -  Student's Entry Date into the school
 +
 
 +
'''Leave Code''' -  Student's Leave Code from the school
 +
 
 +
'''Leave Date''' -  Student's Leave Date from the school
 +
 
 +
'''SPED Entry Date''' - Sped system entry date
 +
 
 +
'''SPED Exit Date''' - Date the student exited the Sped System
 +
 
 +
'''SPED Exit Reason''' - Reason why the student exited the Sped System
 +
 
 +
'''Juris Begin Date''' - Start date of the District's Jurisdiction of the student
 +
 
 +
'''Juris End Date''' - End date of the District's Jurisdiction of the student
 +
 
 +
'''Last Mod Referral''' - The user and the date the Referral record was last modified
 +
 
 +
'''Created Eval''' - The staff member and the date/time that the evaluation was created if available
 +
 
 +
'''Dissemination Date''' - The user who added the date report to supervisor and when it was added
 +
 
 +
'''Last Mod Eval''' - The user and the date the Evaluation date the record was last modified
 +
 
 +
'''Stu Create Who''' - Staff member that created the [[Student Master]] record
 +
 
 +
'''Stu Create Date''' - Date and time the [[Student Master]] record was created
 +
 
 +
'''Stu Change Who''' - Staff member that changed the [[Student Master]] record
 +
 
 +
'''Stu Change Date''' - Date and time the [[Student Master]] record was changed
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
−
[[File:rainbow 6.png]]
 
  
 +
[[File:studlistbottom3.png]]
  
 
'''Setup''' - Click to go back to the Setup box.
 
'''Setup''' - Click to go back to the Setup box.
  
−
'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
+
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
−
 
+
−
'''Help''' - This button will take you to the Help website with written instructions and/or video.
+
'''Help''' - Click to view written instructions and/or videos.
  
 
'''Label''' - This button will display labels for printing using Avery 8180 labels for the students included in the report.
 
'''Label''' - This button will display labels for printing using Avery 8180 labels for the students included in the report.
  
−
'''Legend''' - This button brings up a Print Document window.  Then click on Print and a Print Servlet window will appear with the Legend.  
+
'''Print Legend''' - This button brings up a Print Document window.  Then click on Print and a Print Servlet window will appear with the Legend.
  
 +
'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
  
−
[[#top|Top of Page]]
+
'''[[Report]]''' - The user can click in this box to select a report that was previously created. 
  
  

Latest revision as of 14:31, 31 July 2023

This program provides the user with student demographic information as well as Special Education information. The list also includes the iGear and the associated information.

  • This program runs two lists at the same time that are connected together. The top list is not Student Master-related data. The second list is the Student Master-related data. These two lists are connected together with the non-Student Master list showing first and the Student Master list showing second (Scroll down quite far to get to it).

Menu Location

Special Education > Reports > Student List

Setup Options

Studlistsetup4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Exceptionality - The area of functioning in which he or she is significantly different from an established norm.

Teacher - Allows the user to filter the list based on the IEP Holder for the student.

Custom Codes - Select Custom Codes as created in the Custom Code Management to filter the student list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

Column - Leave blank to include all columns. Click to obtain a pick list columns that can be selected to view on the report.

Report - The user can click in this box to select a report that was previously created.

Show Most Recent Referral - If this option is selected, then the most recent referral of the student will be included on the list.

Add students without active services - If this option is selected, then students without active services will be included on the list. So, check if the user wants to see non-sped students.

Display Most Recent Enrollment - Display most recent school enrollment.

Do not show students without a Student Master: If this option is selected, then students without an Student Master record will NOT be included on the list. This student information will come from the Student Master database table.

Show Physical Address not Mailing - If this option is selected, then the student's Physical Address will be displayed rather than the student's Mailing Address.

Show SSN on Report - Check to display the social security number on the report.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Studlistmain3.png

Column Headers

Student Name - Student's full name

SIDNO - Student's school identification number

SASID - State assigned student identification number

Active - Indication of Active (A) or Inactive (I) enrollment record in the Student Master

Open Services- Indication of Open Services in the Special Ed Master

Sch - Student's school of enrollment.

Zone Sch - Current Zone School based on the student's grade and address (Only if DMS is active)

State Ethnic - Student's state ethnic code used in SER

Ethnic - Student's ethnic code from the student's Student Master record

Gender - Student's gender

Grade - Student's grade of enrollment

Teacher/Counselor - Student's homeroom teacher/counselor

SBLC Date - Special Ed Referral SBLC Decision Date

SBLC Code - Special Ed Referral SBLC Decision Results

SBLC -- Student Enrollment SBLC (Retained/Promoted)

Birth Date - Displays the student's date of birth

Except - Displays the students special education exceptionalities

SEC EXC - Secondary special education exceptionalities

ID Number - Displays the student's social security number

Guardian - Displays the name of the student's guardian, last name first

Address 1/Physical Address 1 - This displays line 1 of the student's mailing/physical address, depending on the selection made in the setup options.

Address 2/Physical Address 2 - This displays line 2 of the student's mailing/physical address, depending on the selection made in the setup options.

City - Displays the City associated with the student's selected address

State - Displays the state associated with the student's selected address

Zip - Displays the postal code associated with the student's selected address

Phone - Displays the student's main home phone number

Special Codes - Student's Special Codes

Transportation - Student's Special Transportation Code

Coordinator - Evaluation coordinator

Reason - Reason for evaluation

  • If the most recent Eval is an Initial Evaluation, then the Reason field should have the referral reason(s) in it.
  • If the most recent Eval is a Re-Evaluation, then the Reason field should have the re-eval reason in it.

Eval Start- Evaluation Start Date of the most recent Evaluation record

Eval - Evaluation Date

Re-eval Decline Date - Evaluation date

Med Impairments - Medical Impairments

IEP DT - IEP/Service Plan Date - If the student has an * in the SP* field then this date is a Service Plan Date. The SP field is in the Complete Caseload program of Special Education.

IS - Placement/Service Determination

L/A - Statewide Assessment Student will participate in

ST - Status Legend: *Inactive ~Initial Eval waiting for Completion Date +Initial Eval waiting for IEP

Testing Accommodations - Testing Accommodations imported from SER

Classroom Accommodations - Classroom Accommodations imported from SER

Service Start Date - Most current Service Start Date

Services - List of current services

Entry Code - Student's Entry Code into the school

Entry Date - Student's Entry Date into the school

Leave Code - Student's Leave Code from the school

Leave Date - Student's Leave Date from the school

SPED Entry Date - Sped system entry date

SPED Exit Date - Date the student exited the Sped System

SPED Exit Reason - Reason why the student exited the Sped System

Juris Begin Date - Start date of the District's Jurisdiction of the student

Juris End Date - End date of the District's Jurisdiction of the student

Last Mod Referral - The user and the date the Referral record was last modified

Created Eval - The staff member and the date/time that the evaluation was created if available

Dissemination Date - The user who added the date report to supervisor and when it was added

Last Mod Eval - The user and the date the Evaluation date the record was last modified

Stu Create Who - Staff member that created the Student Master record

Stu Create Date - Date and time the Student Master record was created

Stu Change Who - Staff member that changed the Student Master record

Stu Change Date - Date and time the Student Master record was changed

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Studlistbottom3.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Label - This button will display labels for printing using Avery 8180 labels for the students included in the report.

Print Legend - This button brings up a Print Document window. Then click on Print and a Print Servlet window will appear with the Legend.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Special Education Main Page

JCampus Main Page

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