Difference between revisions of "Audit Request Validity"

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===Video How-to===
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'''This program will evaluate the student's previously entered schedule requests and provide information to help the user with scheduling. The user must run this program first and then the [[Audit Master Schedule Seats vs Requests]] program second to identify potential problems BEFORE the [[Automatic Scheduler]] is ran.'''
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[[media:SC-Validity.mov|Audit Request Validity video]]
 
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__NOTOC__
 
__NOTOC__
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'''This program will evaluate the student's request and provide information to help you with scheduling.'''
 
 
==Menu Location==
 
==Menu Location==
  
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[[File:audit request menu1.png]] On the left, click on '''Scheduling''', '''Lists''', '''Audit Request Validity'''
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'''Scheduling > Lists > Audit Request Validity'''
  
 
==Setup Options ==
 
==Setup Options ==
  
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[[File:audit setup.png]] '''For this specific setup box, see the definitions below. To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''. '''
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[[File:auditreqvaliditysetup3.png]]  
 +
 
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 
 +
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Master Schedule''' - Select "Live" to edit the active master schedule records, or select "Oct1" to edit the October master schedule backup records, or select one of the names of a "Copied" master schedule if any exist.
 +
 
 +
'''Student Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
 +
 
 +
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
 +
 
 +
'''Custom Codes''' - Select Custom Code created in the Custom Code Management to filter the student list.
 +
 
 +
'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
 +
 
 +
'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
 +
 
 +
'''Counselor''' - Choose a counselor, or leave blank if all counselors are to be included into the report.
  
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'''Year'''--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
+
'''Previous Year Students''' - Use previous year student enrollments.  
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'''District'''--Default value is based on your security settings. You will be limited to your district only.
 
  
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'''School'''--Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value.If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''Active Only''' - Select to limit to Active Students only.
  
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'''Student Grade'''--Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
+
'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
  
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'''Clubs'''--Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.
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'''Sped - All, Sped Only, Non-Sped''' - classification of Sped
  
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'''Sports'''--Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''No Semesters''' - Select the number of semesters your school has for your grade(s) processing.
  
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'''As-of-date'''--Limits the list to those students who are actively enrolled as of the date selected.
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'''No ClsPrd''' - Select the number of periods per day your school has for your grade(s) processing.
  
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'''Active Only'''--Select to limit to Active Students only.
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'''Show All, Opt3 Only, Non Opt3''' - Special Code
  
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'''Sped - All, Sped Only, Non-Sped''' -- classification of Sped
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'''Course Long Name Options''':
  
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'''No Semesters''' --Select the number of semesters your school has for your grade(s) processing.
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'''Audit by Long Course Name''' - Select to audit by long course name instead of the course records short name.
  
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'''No ClsPrd''' --Select the number of periods per day your school has for your grade(s) processing.
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'''Default Language''' - Select the default language for the long course names.  
  
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'''Show All, Opt3 Only, Non Opt3''' --Special Code
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'''Select Core Groups''' - Select the transcript group codes to have the credits requested counted for each student in the CG column
  
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'''Select Core Groups''' -- select the transcript group codes to have the credits requested counted for each student in the CG column
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'''OK''' - Click to continue.
  
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Click '''OK'''
+
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
== Main ==
 
== Main ==
  
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[[File:audit body.png]]
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[[File:audreqvalmain4.png]]
 +
 
 +
===Column Headers===
 +
 
 +
'''Student Name''' - Student's Full Name
 +
 
 +
'''SIDNO''' - Local ID of the student
  
 +
'''Grade''' - Student's grade level
  
−
==Column Headers==
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'''DP''' - Diploma Pathway
  
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*'''Student Name''' - Student's Full Name
+
'''TG1''' - TG9 are the total number of credits requested per transcript group number
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*'''SIDNO''' - Local ID of the student
 
−
*'''Grade''' - Student's grade level
 
−
*'''TG1''' - TG9 are the total number of credits requested per transcript group number
 
−
*'''TG1''' - English
 
−
*'''TG'''2 - Computer
 
−
*'''TG3''' - Math
 
−
*'''TG4''' - Social Studies
 
−
*'''TG5''' - Science
 
−
*'''TG6''' - Health and P.E.
 
−
*'''TG7''' - Foreign Language
 
−
*'''TG8''' - Vocation ED Electives
 
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*'''TG9''' - Regular ED Electives
 
−
*'''TC''' is the total number of credits for all requested courses
 
−
*'''CG''' is the total number of credits for selected core transcript groups.  See "SELECT CORE GROUPS" above
 
−
*'''EL''' is the total number of credits for elective courses
 
−
*'''PS''' is the total number of credits short of the normal number of credits for a school day
 
−
*'''PO''' is the total number of credits over the normal number of credits for a school day
 
−
*'''TP''' is the total number of credits requested that are TOPS course.  For this field to be populated, course will need to be flagged with a "T" for primary TOPS courses or flagged with a "t" for TOPS substitute courses
 
−
*'''HA''' is the total number of half credit courses requested
 
−
*'''No Code Type''' is the number of courses requested by the student that have no course code type assigned to it in the Course Catalog.
 
−
*'''Core''' is the number of courses requested by the student that have course code types of core assigned to it in the Course Catalog.
 
−
*'''Elective''' is the number of courses requested by the student that have course code type of elective assigned to it in the Course Catalog.
 
−
*'''OB''' is the total number of courses that are obsolete in the course catalog.  Click on the number to view the request
 
−
*'''DU''' is the total number of duplicate requests.  Click on the number to view the request. This is only used before students scheduled.
 
−
*'''UN''' is the total number of unscheduled requests
 
−
*'''TR''' is the total number of requests
 
−
*'''NC''' is the total number of requests that do not match any courses in the course catalog.  Click on the number to view the request
 
−
*'''MS''' is the total number of requests that do not match any courses in the Master Schedule Editor.  Click on the number to view the request
 
−
*'''RT''' is the total number of teachers requested.  Click on the number to view the request
 
−
*'''GDL''' is the total number of requests that have a grade level error.  Click on the number to view the request
 
−
*'''CONVERT PAR REQ''' are the recommendations for requests the parents have made through the Student Progress Center.  Click on the number to view the recommendations
 
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:*After reviewing the parent's recommendations, if accepted, place a check by the recommendations then click "Convert Records".  Otherwise, simply ignore the recommendations and close the screen
 
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:*To convert all parent recommendations, click "Convert Parent Requests"
 
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*'''CONVERT PAR REQ ALT'''are the recommendations for alternates to the requests the parents have made through the Student Progress Center.  Click on the number to view the recommendations and close the screen
 
−
:*After reviewing the parent's recommendations, if accepted, place a check by the recommendations then click "Convert Records".  Otherwise, simply ignore the recommendations and close the screen
 
−
:*To convert all parent recommendations, click "Convert Parent Requests"
 
  
 +
'''TG1''' - English
 +
 +
'''TG2''' - Computer
 +
 +
'''TG3''' - Math
 +
 +
'''TG4''' - Social Studies
 +
 +
'''TG6''' - Health and P.E.
 +
 +
'''TG7''' - Foreign Language
 +
 +
'''TG8''' - Vocation ED Electives
 +
 +
'''TG9''' - Regular ED Electives
 +
 +
'''TC''' - Total number of credits for all requested courses
 +
 +
'''CG''' - Total number of credits for selected core transcript groups. See "SELECT CORE GROUPS" above.
 +
 +
'''EL''' - Total number of credits for elective courses
 +
 +
'''PS''' - Total number of credits short of the normal number of credits for a school day
 +
 +
'''PO''' - Total number of credits over the normal number of credits for a school day
 +
 +
'''TP''' - Total number of credits requested that are TOPS courses. For this field to be populated, course will need to be flagged with a "T" for primary TOPS courses or flagged with a "t" for TOPS substitute courses.
 +
 +
'''HA''' - Total number of half credit courses requested
 +
 +
'''No Code Type''' - Number of courses requested by the student that have no course code type assigned to it in the Course Catalog.
 +
 +
'''Core''' - Number of courses requested by the student that have course code types of core assigned to it in the Course Catalog.
 +
 +
'''Elective''' - Number of courses requested by the student that have course code type of elective assigned to it in the Course Catalog.
 +
 +
'''OB''' - Total number of courses that are obsolete in the course catalog. Click on the number to view the request
 +
 +
'''DU''' - Total number of duplicate requests. Click on the number to view the request. This is only used before students scheduled.
 +
 +
'''UN''' - Total number of unscheduled requests
 +
 +
'''TR''' - Total number of requests
 +
 +
'''NC''' - Total number of requests that do not match any courses in the course catalog. Click on the number to view the request.
 +
 +
'''MS''' - Total number of requests that do not match any courses in the Master Schedule Editor. Click on the number to view the request.
 +
 +
'''RT''' - Total number of teachers requested. Click on the number to view the request
 +
 +
'''GDL''' - Total number of requests that have a grade level error.  This shows requests for a requested course where the course grade level does not match the student grade level. Normally students in grade 9-12 are scheduled to courses with a grade level 9-12, whereas students who are in grades lower than 9 are scheduled to courses matching the student grade level. Click on the number to view the request.
 +
 +
'''TS''' -  Transcript records for  the student's requested course.  Click on the number to view the request.
 +
 +
'''CYG''' - Current year grades records for the student's requested course records.  Click on the number to view the request.
 +
 +
'''PYG''' - Previous year's grade records for the student's requested course records.  Click on the number to view the request.
 +
 +
'''ALT''' - Alternate course  Click on the number to view the request.
 +
 +
'''CONVERT PAR REQ''' - Recommendations for requests the parents have made through the Student Progress Center. Click on the number to view the recommendations.
 +
 +
After reviewing the parent's recommendations, if accepted, place a check by the recommendations then click "Convert Records". Otherwise, simply ignore the recommendations and close the screen.
 +
 +
To convert all parent selected recommendations, click "Convert Parent Requests".
 +
 +
'''CONVERT PAR REQ ALT''' - Recommendations for alternates to the requests the parents have made through the Student Progress Center. Click on the number to view the recommendations and close the screen.
 +
 +
After reviewing the parent's recommendations, if accepted, place a check by the recommendations then click "Convert Records". Otherwise, simply ignore the recommendations and close the screen.
 +
 +
To convert all selected parent recommendations, click "Convert Parent Requests". Then the student`s requests can be seen in [[Course Request List]].
 +
 +
'''C Date''' - Date the data was last imported from the SPC parent request entries.
 +
 +
'''Diploma Path''' - This will gather data for the Diploma Pathway from Special Codes.
 +
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
There are '''total''' boxes along the bottom of the screen that will show you more detailed information.
 
There are '''total''' boxes along the bottom of the screen that will show you more detailed information.
−
*'''Total Students''' - total number of students processed
 
−
*'''Scheduled''' - total number of students fully scheduled
 
−
*'''Unscheduled''' - total number of students with at least one unscheduled request or no requests
 
−
*'''Students With Requests''' - total number of students with at least one request loaded
 
−
*'''Students With No Requests''' - total number of students with no requests loaded
 
  
 +
'''Total Students''' - Total number of students processed
 +
 +
'''Scheduled''' - Total number of students fully scheduled
 +
 +
'''Unscheduled''' - Total number of students with at least one unscheduled request or no requests
 +
 +
'''Students With Requests''' - Total number of students with at least one request loaded
 +
 +
'''Students With No Requests''' - Total number of students with no requests loaded - Note that running the program [[Requests with No Student Master Audit]] will not affect the count in this field.
  
 
==Bottom==
 
==Bottom==
  
−
'''Help''' --Click to show help for this program
+
[[File:audit bottom.png]]
  
−
'''Setup''' --Click to display the setup screen
+
'''Help''' - Click to show help for this program.
  
−
'''M Sched''' --Click to display the master schedule selection screen
+
'''Setup''' - Click to display the setup screen.
  
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'''Print''' --Click to print the schedule template table
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'''M Sched''' - Click to display the master schedule selection screen.
  
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'''Select All''' --Click to select all students for parent request conversion
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
  
−
'''Un-Select All''' --Click to un-select all students for parent request conversion
+
'''Select All''' - Click to select all students for parent request conversion.
  
−
'''Convert Parent Requests''' --Click to convert the selected student's parent request(S)
+
'''Un-Select All''' - Click to un-select all students for parent request conversion.
  
 +
'''Convert Parent Requests''' - Click to convert the selected student's parent request record(s) all at once without using the checkbox selection method from the columns.
  
 +
== Top ==
  
−
'''Print Options'''
+
[[File:Audit_Request_Validity_Top.png]]
  
−
To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
+
'''YR''' - Displays the school year selected on the setup box.
  
 +
'''DIST''' - Displays the school district.
  
 +
'''SCH''' - Displays the schools selected on the setup box.
 +
 +
'''Action Menu'''
 +
 +
'''Master Schedule Editor''' - Select this option to open the '''Master Schedule Editor'''.
 +
 +
'''Help''' - Select this option to go to the scheduling help documentation.
  
  
 
----
 
----
−
:[[Scheduling|'''Scheduling''' Main Page]]
+
[[Scheduling|'''Scheduling''' Main Page]]
  
−
''Last Updated: 2015.05.04''
+
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:53, 6 June 2024

This program will evaluate the student's previously entered schedule requests and provide information to help the user with scheduling. The user must run this program first and then the Audit Master Schedule Seats vs Requests program second to identify potential problems BEFORE the Automatic Scheduler is ran.

Menu Location

Scheduling > Lists > Audit Request Validity

Setup Options

Auditreqvaliditysetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Master Schedule - Select "Live" to edit the active master schedule records, or select "Oct1" to edit the October master schedule backup records, or select one of the names of a "Copied" master schedule if any exist.

Student Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select Custom Code created in the Custom Code Management to filter the student list.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.

Counselor - Choose a counselor, or leave blank if all counselors are to be included into the report.

Previous Year Students - Use previous year student enrollments.

Active Only - Select to limit to Active Students only.

As-of-date - Limits the list to those students who are actively enrolled as of the date selected.

Sped - All, Sped Only, Non-Sped - classification of Sped

No Semesters - Select the number of semesters your school has for your grade(s) processing.

No ClsPrd - Select the number of periods per day your school has for your grade(s) processing.

Show All, Opt3 Only, Non Opt3 - Special Code

Course Long Name Options:

Audit by Long Course Name - Select to audit by long course name instead of the course records short name.

Default Language - Select the default language for the long course names.

Select Core Groups - Select the transcript group codes to have the credits requested counted for each student in the CG column

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Audreqvalmain4.png

Column Headers

Student Name - Student's Full Name

SIDNO - Local ID of the student

Grade - Student's grade level

DP - Diploma Pathway

TG1 - TG9 are the total number of credits requested per transcript group number

TG1 - English

TG2 - Computer

TG3 - Math

TG4 - Social Studies

TG6 - Health and P.E.

TG7 - Foreign Language

TG8 - Vocation ED Electives

TG9 - Regular ED Electives

TC - Total number of credits for all requested courses

CG - Total number of credits for selected core transcript groups. See "SELECT CORE GROUPS" above.

EL - Total number of credits for elective courses

PS - Total number of credits short of the normal number of credits for a school day

PO - Total number of credits over the normal number of credits for a school day

TP - Total number of credits requested that are TOPS courses. For this field to be populated, course will need to be flagged with a "T" for primary TOPS courses or flagged with a "t" for TOPS substitute courses.

HA - Total number of half credit courses requested

No Code Type - Number of courses requested by the student that have no course code type assigned to it in the Course Catalog.

Core - Number of courses requested by the student that have course code types of core assigned to it in the Course Catalog.

Elective - Number of courses requested by the student that have course code type of elective assigned to it in the Course Catalog.

OB - Total number of courses that are obsolete in the course catalog. Click on the number to view the request

DU - Total number of duplicate requests. Click on the number to view the request. This is only used before students scheduled.

UN - Total number of unscheduled requests

TR - Total number of requests

NC - Total number of requests that do not match any courses in the course catalog. Click on the number to view the request.

MS - Total number of requests that do not match any courses in the Master Schedule Editor. Click on the number to view the request.

RT - Total number of teachers requested. Click on the number to view the request

GDL - Total number of requests that have a grade level error. This shows requests for a requested course where the course grade level does not match the student grade level. Normally students in grade 9-12 are scheduled to courses with a grade level 9-12, whereas students who are in grades lower than 9 are scheduled to courses matching the student grade level. Click on the number to view the request.

TS - Transcript records for the student's requested course. Click on the number to view the request.

CYG - Current year grades records for the student's requested course records. Click on the number to view the request.

PYG - Previous year's grade records for the student's requested course records. Click on the number to view the request.

ALT - Alternate course Click on the number to view the request.

CONVERT PAR REQ - Recommendations for requests the parents have made through the Student Progress Center. Click on the number to view the recommendations.

After reviewing the parent's recommendations, if accepted, place a check by the recommendations then click "Convert Records". Otherwise, simply ignore the recommendations and close the screen.

To convert all parent selected recommendations, click "Convert Parent Requests".

CONVERT PAR REQ ALT - Recommendations for alternates to the requests the parents have made through the Student Progress Center. Click on the number to view the recommendations and close the screen.

After reviewing the parent's recommendations, if accepted, place a check by the recommendations then click "Convert Records". Otherwise, simply ignore the recommendations and close the screen.

To convert all selected parent recommendations, click "Convert Parent Requests". Then the student`s requests can be seen in Course Request List.

C Date - Date the data was last imported from the SPC parent request entries.

Diploma Path - This will gather data for the Diploma Pathway from Special Codes.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

There are total boxes along the bottom of the screen that will show you more detailed information.

Total Students - Total number of students processed

Scheduled - Total number of students fully scheduled

Unscheduled - Total number of students with at least one unscheduled request or no requests

Students With Requests - Total number of students with at least one request loaded

Students With No Requests - Total number of students with no requests loaded - Note that running the program Requests with No Student Master Audit will not affect the count in this field.

Bottom

Audit bottom.png

Help - Click to show help for this program.

Setup - Click to display the setup screen.

M Sched - Click to display the master schedule selection screen.

Print - This will allow the user to print the report.

Select All - Click to select all students for parent request conversion.

Un-Select All - Click to un-select all students for parent request conversion.

Convert Parent Requests - Click to convert the selected student's parent request record(s) all at once without using the checkbox selection method from the columns.

Top

Audit Request Validity Top.png

YR - Displays the school year selected on the setup box.

DIST - Displays the school district.

SCH - Displays the schools selected on the setup box.

Action Menu

Master Schedule Editor - Select this option to open the Master Schedule Editor.

Help - Select this option to go to the scheduling help documentation.


Scheduling Main Page

JCampus Main Page

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