Difference between revisions of "Active Student Count By Period"

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'''This program provides you a count of active students by grade, course, transcript group by class period. For example, if you need a list of all active 9th grade, Jumpstart students enrolled in English I, this program can provide the list.'''
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'''This program provides the user a count of active students by grade, course, transcript group by class period. For example, if the user needs a list of all active 9th grade, Jumpstart students enrolled in English I, this program can provide the list.'''
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*This reports the students home school not the school the course is originally from for remote courses. Example: If a student is enrolled in school 009 and they are taking remote courses from school 054, the count will show in school 009 on this report.
  
 
==Menu Location==
 
==Menu Location==
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[[File:active student count by period.png]]
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On the left navigation panel, select '''Scheduling''', '''List''' and '''Active Student Count By Period'''.
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'''Scheduling > Count > Active Student Count By Period'''
  
 
==Setup Options==
 
==Setup Options==
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[[File:set up for active.png]]For this specific set up box, see the definitions below. To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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:'''Year'''--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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[[File:ketchup.png]]
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:'''District'''--Default value is based on your security settings. You will be limited to your district only.
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:'''School'''--Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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:'''Grades'''--Grade level of students whose records need to be edited or whose names are to be included on a report.  Leave the field blank if all grade levels are to be included.  Otherwise, click in the field to the right of '''Grade(s)''' to select the desired grade level(s) to be included.
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:'''Semester'''--select the desired semester(s) from the popup list.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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:'''Special Codes'''--Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of '''Special Codes''' to select the desired special code(s) to view.
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:'''Show Grade''' - Process the report by course grade and the first column
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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:'''Show Course ''' - process by course name
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:'''Show Group''' - process by transcript group
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'''Student Grades''' - Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
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:'''Cell Coloring Option''' - Check the '''Color Code Cells''' checkbox to show color coded cells. On each individual row, Green is the largest count of students and Red is the lowest count .
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Click the '''OK''' to advance to the next screen.
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'''Semester''' - select the desired semester(s) from the popup list.
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'''Special Codes''' - Leave blank or select all to include all special codes. Otherwise, choose the desired special code.
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'''Show Grade''' - Process the report by course grade and the first column
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'''Show Course ''' - process by course name
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'''Show Group''' - process by transcript group
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'''Cell Coloring Option''' - Check the '''Color Code Cells''' checkbox to show color coded cells. On each individual row, Green is the largest count of students and Red is the lowest count .
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
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[[File:active count.png]] To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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[[File:active count.png]]  
  
 
===Column Headers===
 
===Column Headers===
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:'''PD1, PD2, ...''' - periods of the school day
 
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:'''S1, S2''' - semester one and two and/or semester three and four
 
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:'''Total''' - The totals along the bottom will give you the sum of that individual column.
 
  
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[[File:print document box.png]] To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''PD1, PD2, ...''' - periods of the school day
  
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==Bottom==
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'''S1, S2''' - semester one and two and/or semester three and four
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[[File:bottom buttons.png]]
 
  
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'''Setup'''--This allows you to change the values on the setup box without exiting the program.
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'''Total''' - The totals along the bottom will give you the student total of that individual column. The totals at the end of the rows gives you that student total.
  
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'''Print'''--Click the '''Print''' button.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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A popup will appear with a set of document print options - '''PDF''', '''XLS''', '''CSV''', '''HTML'''.
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==Bottom==
  
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The default print option will be '''PDF'''.
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[[File:bottom buttons.png]]
  
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If choosing '''CSV''', you will be given the choice of '''Comma Double Quote Delimited File''',''' Comma Delimited File''', '''Tab Delimited File''' or '''Pipe Delimited File'''.
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'''Setup''' - Click to go back to the Setup box.
  
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Click the print button on this popup and a print servlet window will appear.  
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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Click the printer icon at the top right. Another print servlet will appear.
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'''Help''' - Click to view written instructions and/or videos.
  
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Click the print button at the top left to print the report. Close the original print servlet window.
 
  
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----
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[[Scheduling|'''Scheduling''' Main Page]]
  
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'''Help'''--This button links to the JCampus written instructions and/or video.
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:13, 9 August 2024

This program provides the user a count of active students by grade, course, transcript group by class period. For example, if the user needs a list of all active 9th grade, Jumpstart students enrolled in English I, this program can provide the list.

  • This reports the students home school not the school the course is originally from for remote courses. Example: If a student is enrolled in school 009 and they are taking remote courses from school 054, the count will show in school 009 on this report.

Menu Location

Scheduling > Count > Active Student Count By Period

Setup Options

Ketchup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Student Grades - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Semester - select the desired semester(s) from the popup list.

Special Codes - Leave blank or select all to include all special codes. Otherwise, choose the desired special code.

Show Grade - Process the report by course grade and the first column

Show Course - process by course name

Show Group - process by transcript group

Cell Coloring Option - Check the Color Code Cells checkbox to show color coded cells. On each individual row, Green is the largest count of students and Red is the lowest count .

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Active count.png

Column Headers

PD1, PD2, ... - periods of the school day

S1, S2 - semester one and two and/or semester three and four

Total - The totals along the bottom will give you the student total of that individual column. The totals at the end of the rows gives you that student total.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Bottom buttons.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki