Difference between revisions of "Move Scheduled Students"

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'''This program will allow you to move or copy scheduled students from one section to another section.'''
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'''This program will provide a way for the user to move or copy scheduled students from one section to another section with the additional option to move Marking Period grades. You can also choose to move selected students in the sections and not the whole class.'''
  
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===Video How-to===
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==Menu Location==
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[[media:SC-MoveSchedStudents.mov|Move Scheduled Students video]]
 
  
 +
'''Scheduling > Loaders > Move Scheduled Students'''
  
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Select '''Scheduling''' from the list of program areas on the left of the screen.
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==Setup Options==
  
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Select '''Loaders''', then '''Move Scheduled Students'''.
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[[File:moveschedstudsetup.png]]
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Setup Box Options'''
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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For other set up values not listed in the standard set up list:
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'''Master Schedule Grades''' - Select Master Schedule grade levels to process.
  
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:*'''Master Schedule Grades''': Select Master Schedule grade levels to process
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'''Select Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
  
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:*'''Sched Start Date''':  Select the date the schedule change is to start.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Sched Start Date''' - Select the date the schedule change is to start.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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Click '''Ok''' to move to the next screen.
 
  
 
A split screen will be displayed.  On the left, pick the class to move or copy students ''FROM''.  On the right, pick the class to move or copy the students ''TO''.
 
A split screen will be displayed.  On the left, pick the class to move or copy students ''FROM''.  On the right, pick the class to move or copy the students ''TO''.
  
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'''Note'''--Column Headers on both sides of the screen are the same.
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==Main==
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[[File:moveschedstudmain.png]]
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===Column Headers===
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'''*Note''' - Column Headers on both sides of the screen are the same.
 +
 
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'''Check box column''' - Used to select the section which students are moving from (left side) and the section to which students are moving (right side)
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'''Staff/Employee/Teacher/Substitute Teacher Name''' - Student's/employee's full name
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'''Course Name/Course Code''' - Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog
 +
 
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'''Section''' - section number of courses/subjects as generated from the Master Schedule Editor
 +
 
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'''Sem 1-Sem 4''' - semester, Ex: 1st semester, 2nd semester, etc.
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'''PD''' - class period(s) of the course(s) in which the student is enrolled
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'''Room''' - room number of teacher/student
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'''Grade, Grd''' - grade level of the student and/or course
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'''MAX''' - Maximum number of students allowed
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'''C1 through C4''' - Count of students in the class by semester; C1: semester 1, C2: semester 2, etc.
  
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'''School/Site''' - site code of the school in which the student/employee is enrolled/works
  
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'''Column Headers'''
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'''District (Dist''') - district in which the student is enrolled
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''RSCH''' - School where teacher is assigned
  
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For other columns not listed in the common column list:
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'''RDIST''' - District where teacher is assigned
  
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:*'''Check box column''': Used to select the section which students are moving from (left side) and the section to which students are moving (right side)
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'''REM''' - Indicator that course is being offered to other schools remotely
  
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:*'''MAX''': Maximum number of students allowed
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'''RECNUM''' - Record number
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:*'''C1 through C4''': Count of students in the class by semester; C1: semester 1, C2: semester 2, etc.
 
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:*'''RSCH''': School where teacher is assigned
 
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:*'''RDIST''': District where teacher is assigned
 
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:*'''REM''': Indicator that course is being offered to other schools remotely
 
  
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===Process for Moving Scheduled Students===
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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# You need to know the section number from which students are being moved or copied ''FROM'' and the section number ''TO'' which they are being moved or copied.
 
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# You may sort the each side of the screen based on Teacher name and/or on Section number.
 
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# Check the box by the original section on the left side of the screen (the course ''FROM'' which students are being moved or copied).
 
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# Check the box by the new section on the right side of the screen (the course ''TO'' which students are being moved or copied).
 
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# Click '''Move Students''' button at the bottom left of the screen.<br><br>[[File:MoveMove.png]]<br><br>
 
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# The popup screen above will appear on the screen. Use this screen to set all the parameters for moving the students and their grades.
 
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# The top section of the popup window will show the information related to the “From” section and the “To” section. Make sure this information is correct.&nbsp; If it is NOT correct, click the '''Cancel''' button at the bottom of the window to return to the section selection screen.&nbsp; If the information is correct, proceed with the steps below:
 
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#* '''If this is correct''' continue with the steps below.
 
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# There are five remaining sections of the popup that needs to be reviewed and changed as needed.
 
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## ''Select '''Copy''' or '''Move''' schedules from old section'':
 
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##* The '''Copy''' choice will leave students in the original section and create schedule records for the new section.
 
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##* The '''Move''' choice will remove the original section from the students' schedules and create schedule records for the new section.
 
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## ''Select '''Merge''' or '''Move''' students in 'TO' section'':
 
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##* The '''Merge''' choice (usually the default) will create the schedule records using the newly created section in the Master Schedule. If there are any students in the '''to section''', the '''from''' students will be added to the roster.
 
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##* The '''Move''' choice should be used only if the students in the ''TO'' Section are to be moved into another section and are being replaced by the students in the ''FROM'' Section. This option will create schedule records using a temporary section number (999999999999) for the original list of students in the ''TO'' Section. After completing the move students process, you will need to move students from the 99999999999 section to another section and delete the temporary class from the Master Schedule.
 
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## ''Semester(s) From'': Select the semester(s) from which students are being moved or copied. You do not have to move them one semester at a time.
 
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## ''Semester(s) To'': Select the semester(s) to which students are being moved or copied. The '''Semester To''' selection should match the '''Semester From''' selection above.
 
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## ''Move Grades Option'': Choose whether you want to move the grades to the new section or do not want to move grades to the new section by clicking the appropriate option button.
 
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#Click '''Ok''' and a list of students in the FROM Section will appear on the screen.
 
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#'''To Move selected''' students, click the check box to the left of the student's name.
 
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#'''To Move all''' students, click the "select all" check box at the top left of the window.
 
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#Click '''Ok'''.
 
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#Click the '''Init''' button to update counts for the effected courses.
 
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#Click the '''Setup''' button to refresh the screen to show corrected course counts; then, click '''Ok''' on the setup box.
 
  
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==Bottom Menu==
  
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 +
[[File:move scheduled bottom.png]]
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 +
'''Move Students''' - This will display a screen to process the details of the move. See the How-To Process below.
 +
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'''Init''' - Click initialize the master schedule counts.
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'''Setup''' - Click to go back to the Setup box.
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 +
'''Help''' - Click to view written instructions and/or videos.
 +
 +
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===How-To===
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 +
[[Process for Moving Scheduled Students]]
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 +
 +
----
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[[Scheduling|'''Scheduling''' Main Page]]
  
 
----
 
----
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:[[Scheduling|'''Scheduling''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:16, 6 June 2024

This program will provide a way for the user to move or copy scheduled students from one section to another section with the additional option to move Marking Period grades. You can also choose to move selected students in the sections and not the whole class.

Menu Location

Scheduling > Loaders > Move Scheduled Students

Setup Options

Moveschedstudsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Master Schedule Grades - Select Master Schedule grade levels to process.

Select Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sched Start Date - Select the date the schedule change is to start.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.


A split screen will be displayed. On the left, pick the class to move or copy students FROM. On the right, pick the class to move or copy the students TO.

Main

Moveschedstudmain.png

Column Headers

*Note - Column Headers on both sides of the screen are the same.

Check box column - Used to select the section which students are moving from (left side) and the section to which students are moving (right side)

Staff/Employee/Teacher/Substitute Teacher Name - Student's/employee's full name

Course Name/Course Code - Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog

Section - section number of courses/subjects as generated from the Master Schedule Editor

Sem 1-Sem 4 - semester, Ex: 1st semester, 2nd semester, etc.

PD - class period(s) of the course(s) in which the student is enrolled

Room - room number of teacher/student

Grade, Grd - grade level of the student and/or course

MAX - Maximum number of students allowed

C1 through C4 - Count of students in the class by semester; C1: semester 1, C2: semester 2, etc.

School/Site - site code of the school in which the student/employee is enrolled/works

District (Dist) - district in which the student is enrolled

RSCH - School where teacher is assigned

RDIST - District where teacher is assigned

REM - Indicator that course is being offered to other schools remotely

RECNUM - Record number

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom Menu

Move scheduled bottom.png

Move Students - This will display a screen to process the details of the move. See the How-To Process below.

Init - Click initialize the master schedule counts.

Setup - Click to go back to the Setup box.

Help - Click to view written instructions and/or videos.


How-To

Process for Moving Scheduled Students


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki