Difference between revisions of "Obtain Feeder Students"

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This program allows school sites to obtain students from feeder school sites for the upcoming school year.
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'''This program provides a way for a school to obtain students from feeder school sites for the upcoming school year.'''
 
*Some districts allow schools to do this procedure, while in others it is a function reserved for the District Coordinator.  If unsure, contact your District Coordinator.
 
*Some districts allow schools to do this procedure, while in others it is a function reserved for the District Coordinator.  If unsure, contact your District Coordinator.
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*This program is not normally used if the Student Master '''Next School''' field was used to direct feeder students to upcoming year sites.  Consult with your District Coordinator if unsure.
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*This program is not normally used if the Student Master "Next School" field was used to direct feeder students to upcoming year school sites.  Consult with your District Coordinator if unsure.
  
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===Video===
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==Menu Location==
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[[media:SC-ObtainFeederStudents.mov|Obtain Feeder Students video]]
 
  
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===Getting Started===
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'''Scheduling > Entry > Obtain Feeder Students'''
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Select '''Scheduling''' from the left side of the screen. Under '''Entry''', select '''Obtain Feeder Students'''.
 
  
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===Setup Options===
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==Setup Options==
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#Click in the field to choose '''Export Students from Year''' (ex. 1314).
 
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#Click in the field to choose '''Export Students to Year''' (ex. 1415).
 
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#'''Sending School''' should be defaulted based on your security.
 
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#Click in the field to choose '''Receiving School'''.
 
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#Click in the field to choose '''Student Grades to Process'''.
 
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#*If grade -1 is selected, a codes list for preK students to be rolled up will appear on the screen.
 
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#*Uncheck any code for which a preK student will not promote to Kindergarten, such as "SE2".
 
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#Click '''OK'''.
 
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#Click in the '''SBLC Codes to Process''' field to select the SBLC codes for student transfer selection.
 
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#*Any student with NO SBLC code, or with a selected SBLC code, will be transferred to the destination school.
 
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#Review check box options and check or uncheck as needed:
 
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#*'''Upgrade Grade of Students Who Passed''' will move the students to the next grade level (Normally selected).
 
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#*'''Replace Matching Student Grades''' will copy over the student's records if it already exists in the new school year.
 
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#*'''Clear out Bus Numbers''' will blank out student's bus numbers in the upcoming year.
 
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#*'''Match on Next School Only''' will limit the pick list of students to only those with a matching Student Master '''Next School''' site.
 
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#If executing this program for the second or third time on the same feeder school site, click '''Undo''' to remove the Feeder Students from the upcoming year.  This will remove feeder school students who have recently dropped.
 
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#*'''Student Grades to Process''' and the UNDO action:  Normally the user selects all grade levels when performing an UNDO.  However, if performing an UNDO on just one or two grade levels, the '''Student Grades to Process''' setting will be the feeder students' grade level of the <u>next year</u>.  (Example: For '''Students Grades To Process''', pick "7" to UNDO next year's 7th graders.)
 
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#Click '''Proceed'''.
 
  
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[[File:obtainfeedersetup2.png]]
  
 +
'''District''' - Default value is based on your security settings. You will be limited to your district only.
  
 +
'''Export Students From Year''' - Select the year to export students from.  Typically, this is the current year.
  
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'''Export Students To Year''' - Select the year to export students to. Typically, this is the upcoming school year.
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'''Sending School''' - Click in the box to select school(s) to pull students from.
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'''Receiving School''' - Click in the box to select the school to move students to.
 +
 +
'''[[Student Grades to Process]]''' - Click in the field to choose your grade levels.
 +
 +
'''SBLC Codes to Process''' - Click in the field to select the SBLC codes for student transfer selection.
 +
 +
'''Upgrade Grade of Students Who Passed''' - Will move the students to the next grade level (Normally selected).
 +
 +
'''Replace Matching Student Grades''' - Select to replace existing student demographic records if it already exists in the new school year.  Do not select, and it will not change the record in the new year.
 +
 +
'''Clear out Bus Numbers''' - Will blank out student's bus numbers in the upcoming year.
 +
 +
'''Match on Next School Only''' - Will limit the pick list of students to only those with a matching Student Master '''Next School''' site.
 +
 +
'''Clear out SPEC Codes''' - Check to clear the Special Codes selected in the following field for the next school year.
 +
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'''When clearing SPEC codes-clear these SPEC Codes''' - Choose specific Special codes to clear out for the next school year.
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'''Change the Default Entry Code and Date for the New Year''' - Student master records, or leave this box empty to copy the existing student's entry information to the new year. This is optional.
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'''Select Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included in the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
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'''Select Program Codes''' - Leave blank if all program codes are to be included in the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''Custom Code''' - Select Custom Code created in the [[Custom Code Management]] to filter the student list.
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'''''Last Runs'' and ''Last Undos''''' will be documented with the date, time and who did these as shown in the picture above.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
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[[File:proceed.png]]
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'''Proceed''' - Click to feed the students to the new year.
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'''Help''' - Click to show the help website with written instructions and/or videos.
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'''Undo''' - Click to remove student records previously created by this program.
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==Main==
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[[File:glasses.png]]
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===Column Headers===
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'''Sel''' - Select students by checking them off.
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'''NSch''' - Next School
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'''Sidno''' - local ID of the student
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'''Name''' - Student's full name
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'''Grade, Grd''' - Grade level of the student and/or course
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'''EDate''' - Date student enrolled in school/district
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'''LDate''' - Date the student transfers to another school/district; this can also be a program completer indicator
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'''FCode''' - Failure Code (SBLC Code)
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'''SSN''' - Student social security number
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'''Home Phone''' - Student's home phone number
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'''Address''' - Student's home address
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'''City''' - City in which the student resides
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'''ST''' - State in which the student resides
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'''Zip''' - Postal zip code associated with the student's/employee's address
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:feeder bottom.png]]
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'''Flag All''' - Click to select all.
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'''Deselect''' - Click to unselect all selections.
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'''Toggle All''' - Click to select all or click to unselect all.
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'''OK''' - Click to save your selections.
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'''Close''' - Click to close program.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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[[Scheduling|'''Scheduling''' Main Page]]
 
----
 
----
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:[[Scheduling|'''Scheduling''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:52, 6 June 2024

This program provides a way for a school to obtain students from feeder school sites for the upcoming school year.

  • Some districts allow schools to do this procedure, while in others it is a function reserved for the District Coordinator. If unsure, contact your District Coordinator.
  • This program is not normally used if the Student Master "Next School" field was used to direct feeder students to upcoming year school sites. Consult with your District Coordinator if unsure.

Menu Location

Scheduling > Entry > Obtain Feeder Students

Setup Options

Obtainfeedersetup2.png

District - Default value is based on your security settings. You will be limited to your district only.

Export Students From Year - Select the year to export students from. Typically, this is the current year.

Export Students To Year - Select the year to export students to. Typically, this is the upcoming school year.

Sending School - Click in the box to select school(s) to pull students from.

Receiving School - Click in the box to select the school to move students to.

Student Grades to Process - Click in the field to choose your grade levels.

SBLC Codes to Process - Click in the field to select the SBLC codes for student transfer selection.

Upgrade Grade of Students Who Passed - Will move the students to the next grade level (Normally selected).

Replace Matching Student Grades - Select to replace existing student demographic records if it already exists in the new school year. Do not select, and it will not change the record in the new year.

Clear out Bus Numbers - Will blank out student's bus numbers in the upcoming year.

Match on Next School Only - Will limit the pick list of students to only those with a matching Student Master Next School site.

Clear out SPEC Codes - Check to clear the Special Codes selected in the following field for the next school year.

When clearing SPEC codes-clear these SPEC Codes - Choose specific Special codes to clear out for the next school year.

Change the Default Entry Code and Date for the New Year - Student master records, or leave this box empty to copy the existing student's entry information to the new year. This is optional.

Select Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included in the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.

Select Program Codes - Leave blank if all program codes are to be included in the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Custom Code - Select Custom Code created in the Custom Code Management to filter the student list.

Last Runs and Last Undos will be documented with the date, time and who did these as shown in the picture above.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Proceed.png

Proceed - Click to feed the students to the new year.

Help - Click to show the help website with written instructions and/or videos.

Undo - Click to remove student records previously created by this program.

Main

Glasses.png

Column Headers

Sel - Select students by checking them off.

NSch - Next School

Sidno - local ID of the student

Name - Student's full name

Grade, Grd - Grade level of the student and/or course

EDate - Date student enrolled in school/district

LDate - Date the student transfers to another school/district; this can also be a program completer indicator

FCode - Failure Code (SBLC Code)

SSN - Student social security number

Home Phone - Student's home phone number

Address - Student's home address

City - City in which the student resides

ST - State in which the student resides

Zip - Postal zip code associated with the student's/employee's address

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Feeder bottom.png

Flag All - Click to select all.

Deselect - Click to unselect all selections.

Toggle All - Click to select all or click to unselect all.

OK - Click to save your selections.

Close - Click to close program.

Print - This will allow the user to print the report.


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki