Difference between revisions of "Alert Code Loader"

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===Video How-to===
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__NOTOC__
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[[media:ST-AlertLoader.mov|Alert Code Loader video]]
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'''The Alert Code field is found on the [[Student Master]] where there are a variety of alert codes available such as notification of allergies, restriction on who may pick up the student, as well as several other codes. If an alert code has been entered, the background of the field will be red. Use the following steps to load alert codes quickly.'''
  
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==Menu Location==
  
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'''How to'''
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'''Student > Loaders > Alert Code Loader'''
  
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'''The Alert Code field is found on the Student Master at the bottom left of the screen. There are a variety of alert codes available such as notification of allergies, restriction on who may pick up the student, as well as several other codes. If an alert code has been entered, the background of the field will be red. Use the following steps to load alert codes quickly.'''
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==Setup Options==
  
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[[File:alertcodesetup.png]]
  
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#Login to WebPams.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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#Select '''Loaders''' under the Student Master program area on the left of the screen.
 
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#Select '''Alert Code Loader'''.
 
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''Setup Box Option'''
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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#Verify Year, District, and School. These default values are based on your security settings.
 
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#Select '''Grade'''. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included.
 
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#'''Alert Codes''' Use this field to display all students or restrict the list to a specific code or codes.
 
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#:::'''To list ALL students''' leave the field blank.
 
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#:::'''Select a specific code or codes''' to restrict the list to only a select group of students.
 
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#:::'''NOTE:''' Entering a code in this field will restrict the list of students to only those with the selected code. Only those students on the screen could be updated.
 
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#Select the As-of-Date. This represents active students as of the date you choose. It usually defaults to the current date.
 
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#Click '''Ok''' to move to the next screen.
 
  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Alert Codes''' - Codes related to a student's health or limitations on parental involvement. Leave blank if all students are to be included in the report. Otherwise click in the field to the right of Alert Codes to select the desired alarm code(s) to view.
  
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'''To enter new Alert Codes'''
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'''Custom Codes''' - Select the Custom Codes created in the [[Custom Code Management]] to filter the student list.
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#All students need to be displayed. These can be limited to a specific grade or a range of grades.
 
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#To display all students the setup box should have the Alert Code field blank or all codes should be listed.
 
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#Click in any of the blank code fields beside the names of students that need the same code.
 
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#An '''X''' will appear in the field.
 
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#After selecting the students that need the same code, click the code from the right side of the screen.
 
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#A message will appear indicating that rows have been updated.
 
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#Click '''Ok'''.
 
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''To delete an existing code'''
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'''OK''' - Click here to continue.
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#If you know the existing code, that code can be entered in the Alert Code field on the setup box. This will display on those students with that specific code. Or, you may display all students by leaving the code field blank on the setup box.
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#Scroll through the list of students to find the student(s) whose code(s) needs to be removed.  
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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#Click the code that needs to be changed and the code is replaced by an '''X'''.
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#Select the blank line at the top of the code list on the right side of the screen.
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==Main==
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#The codes will be removed and a message will appear indicating that rows have been updated.
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#Click '''Ok'''.
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[[File:mb648.png]]
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===Left Column Headers===
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'''School''' - Site code of the school in which the student is enrolled.
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'''SIDNO''' - Student's identification number.
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'''Student Name''' - Student's full name.
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'''Grade''' - Student's grade of enrollment.
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'''AL1 - AL10''' - Student's alert codes.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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===Right Column Headers===
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'''Value''' - Number of alert code.
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'''Description''' - Description of alert code.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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'''How-to'''
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[[To enter new Alert Codes]]
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[[To delete existing Alert Codes]]
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==Bottom==
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[[File:sch9.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 11:14, 5 June 2024

The Alert Code field is found on the Student Master where there are a variety of alert codes available such as notification of allergies, restriction on who may pick up the student, as well as several other codes. If an alert code has been entered, the background of the field will be red. Use the following steps to load alert codes quickly.

Menu Location

Student > Loaders > Alert Code Loader

Setup Options

Alertcodesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Alert Codes - Codes related to a student's health or limitations on parental involvement. Leave blank if all students are to be included in the report. Otherwise click in the field to the right of Alert Codes to select the desired alarm code(s) to view.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click here to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Mb648.png

Left Column Headers

School - Site code of the school in which the student is enrolled.

SIDNO - Student's identification number.

Student Name - Student's full name.

Grade - Student's grade of enrollment.

AL1 - AL10 - Student's alert codes.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Value - Number of alert code.

Description - Description of alert code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

How-to

To enter new Alert Codes

To delete existing Alert Codes

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki