Difference between revisions of "Homeless Student List"

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===Video How-to===
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__NOTOC__
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[[media:ST-HomelessStudentList.mov|Homeless Student List video]]
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'''This program will provide a list of students that have been marked as Homeless using a Program Homeless code in [[Student Master]] and/or the [[Program Code Fast Loader]] with current dates. Also, to have a "Y" in the Service column of this report, there must be a current Homeless service code in the [[Homeless Service Log]]. '''
  
 +
==Menu Location==
  
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'''This program will provide a list of students that have been identified as Homeless with the indicator of the homeless category.'''
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'''Student > Reports > Homeless Students List'''
  
 +
==Setup Options==
  
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#Select '''Lists''' under the Student Master area on the left of the screen.
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[[File:homelessstudlistsetup2.png]]
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#Select '''Homeless Student List''' and the Setup Box will appear.
 
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#Click '''Ok''' to move to the next screen.
 
  
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Setup Box Options'''
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#'''Year'''--Defaults to the current school year.
 
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#'''District and School'''--Default to your district and school based on your security settings.
 
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#'''Grade'''--To select all students either leave the field blank or click in the field and select the check box at the top of the list. To select one or more (but not all) students click the check box by the name(s).
 
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#'''As-of-Date'''--Students enrolled on or before this date with no exit/leave date will be considered active
 
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#Select whether to include students that are '''Active Only'''.
 
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#Select whether or not to include the Social Security Number on the report. It is not recommended to display/print the SSN on this report.
 
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#Click '''Ok''' to move to the next screen.
 
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Definition of column headers'''
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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:'''Sidno'''--Local student identification number
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:'''SSN'''--Student Social Security Number (not recommended to display/print on this report)
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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:'''School'''--Site where the student is enrolled
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:'''Grad'''--Grade of the student
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'''Homeless Begin Date''' - Choose the homeless begin date.
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:'''Homeless Code'''--Homeless Code based on federal definition
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::'''48'''--Homeless Shelters
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'''Homeless End Date''' - Choose the homeless end date.
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::'''49'''--Homeless Doubled Up
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::'''50'''--Homeless Unsheltered
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'''Sped:'''  
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::'''51'''--Homeless Hotels/Motels
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*'''All''' - Select this to show all students.
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::'''52'''--Homeless Unknown/Other (not allowed at this time)
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*'''Sped Only''' - Select this to show Sped only students.
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:'''Lunch'''--Free/Reduced Lunch indicator. All Homeless students receive Free Lunch.
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*'''Non Sped''' - Select this to show Non Sped students.
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:'''Entry'''--Entry Code
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:'''Entry Date'''--Date student enrolled in the school.
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'''504:'''
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:'''Leave'''--Leave Code
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*'''All''' - Select this to show all students.
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:'''Leave Date'''--Date student exited the school.
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*'''504 Only''' - Select this to show 504 only students.
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:'''Prg. Start'''--Begin date at which the student became homeless
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*'''Non 504''' - Select this to show Non 504 students.
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:'''Prg. End'''--End date at which the student is no longer homeless
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:'''Begin Type'''--Value will be one of the following choices
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'''LEP:'''  
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::'''01'''--Type 1
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*'''All''' - Select this to show all students.
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::'''02'''--Type 2
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*'''LEP Only''' - Select this to show LEP only students.
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::'''03'''--Unaccompanied Youth
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*'''Non LEP''' - Select this to show Non LEP students.
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::'''04'''--Farming
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::'''05'''--Seafood
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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::'''06'''--Awaiting Foster Care
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:'''End Type'''--Value will be one of the following choices
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'''Show SSN on Report''' - Check to include the Social Security Number on the report. It is not recommended to display/print the SSN on this report.
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::'''01'''--XX Type 2
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::'''02'''--XX Type 3
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'''Skip Blank Start/End Program Dates''' - Skip students with no start or end dates.
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::'''03'''--01 Mortgage Foreclosure
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::'''04'''--02 Flooding
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'''Only show Students who Started On or After Homeless Begin Date''' -  Click to show students who have a start date of on or after Homeless begin date.
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::'''05'''--03 Hurricane
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::'''06'''--04 Tropical Storm
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'''Column''' - Leave blank to include all columns.  Click to obtain a pick list columns that can be selected to view on the report.
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::'''07'''--05 Tornado
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::'''08'''--06 Wildfire or Fire
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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::'''09'''--07 Man-made Disaster (Major)
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::'''99'''--99 Other
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'''OK''' - Click to continue.
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:'''Services'''--A value of '''Y''' indicates that there are services related to this program
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 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
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 +
[[File:homelesslistmain5.png]]
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===Column Headers===
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'''Last Name''' - Student's last name.
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'''First Name''' - Student's first name.
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'''Middle Name''' - Student's middle name.
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'''SIDNO''' - Student's district identification number.
 +
 
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'''SASID''' - State assigned student identification number.
 +
 
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'''Sch''' - Student's school of enrollment.
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'''GD''' - Student's grade of enrollment.
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'''Gender - Student's gender.
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'''Ethnic''' - Student's ethnicity.
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'''DOB''' - Student's date of birth.
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'''Parent/Guardian''' - Name of the student's parent/guardian.
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'''Student's Phone Number''' - Phone number of student.
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'''Parnet/Guardian Phone Number''' - Phone number of parent/guardian.
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'''Relationship to Parent/Guardian''' - This will state what the relationship is between the student and the Parent/Guardian.
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 +
'''Homeless Code'''
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*'''48''' - Homeless Shelters
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*'''49''' - Homeless Doubled Up
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*'''50''' - Homeless Unsheltered
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*'''51''' - Homeless Hotels/Motels
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*'''52''' - Homeless Unknown/Other (not allowed at this time)
 +
 
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'''Lunch''' - Free/Reduced Lunch indicator. All Homeless students receive Free Lunch.
 +
 
 +
'''ECode''' - Student's entry code into school.
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 +
'''EDate''' - Student's entry date into school.
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'''LCode''' - Student's leave code from school.
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'''LDate''' - Student's leave date from school.
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'''Begin Date''' - When the student became homeless.
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 +
'''End Date''' - When the student was no longer homeless.
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'''Begin Type''' - Value will be one of the following choices.
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*'''01''' - Type 1
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*'''02''' - Type 2
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*'''03''' - Unaccompanied Youth
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*'''04''' - Farming
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*'''05''' - Seafood
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*'''06''' - Awaiting Foster Care
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'''End Type''' - Value will be one of the following choices. These are the state`s homeless reason codes, as the second set of numbers corresponds to the state numbers.
 +
*'''01''' - XX Type 2
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*'''02''' - XX Type 3
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*'''03''' - 01 Mortgage Foreclosure
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*'''04''' - 02 Flooding
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*'''05''' - 03 Hurricane
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*'''06''' - 04 Tropical Storm
 +
*'''07''' - 05 Tornado
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*'''08''' - 06 Wildfire or Fire
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*'''09''' - 07 Man-made Disaster (Major)
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*'''10''' - 08 Eviction
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*'''11''' - 09 Unemployment/Loss of Job
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*'''12''' - 10 Domestic Violence
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*'''13''' - 11 Illness
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*'''14''' - 12 Financial Hardships
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*'''15''' - 13 Lack of Affordable Housing
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*'''16''' - 14 Unaccompanied Youth
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*'''17''' - 15 Incarceration of Parent/Guardian
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*'''18''' - 16 Unsafe Living Conditions
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 +
'''Services''' - A value of '''Y''', for yes, indicates that there are services related to this program. To have a "Y" in the Service column of this report, there must be a current Homeless service code in the [[Homeless Service Log]].
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
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==Bottom==
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 +
[[File:homelesslistbottom4.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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 +
'''Help''' - Click to view written instructions and/or videos.
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'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
 +
 
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
  
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'''To Print this report'''
 
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#Click the '''Print''' button at the bottom of the screen.
 
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# A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
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#Click the print button on this popup and a print preview window will appear.
 
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
 
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 +
 +
 +
----
 +
[[Student Master|'''Student Master''' Main Page]]
 +
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 11:01, 5 June 2024

This program will provide a list of students that have been marked as Homeless using a Program Homeless code in Student Master and/or the Program Code Fast Loader with current dates. Also, to have a "Y" in the Service column of this report, there must be a current Homeless service code in the Homeless Service Log.

Menu Location

Student > Reports > Homeless Students List

Setup Options

Homelessstudlistsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Homeless Begin Date - Choose the homeless begin date.

Homeless End Date - Choose the homeless end date.

Sped:

  • All - Select this to show all students.
  • Sped Only - Select this to show Sped only students.
  • Non Sped - Select this to show Non Sped students.

504:

  • All - Select this to show all students.
  • 504 Only - Select this to show 504 only students.
  • Non 504 - Select this to show Non 504 students.

LEP:

  • All - Select this to show all students.
  • LEP Only - Select this to show LEP only students.
  • Non LEP - Select this to show Non LEP students.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Show SSN on Report - Check to include the Social Security Number on the report. It is not recommended to display/print the SSN on this report.

Skip Blank Start/End Program Dates - Skip students with no start or end dates.

Only show Students who Started On or After Homeless Begin Date - Click to show students who have a start date of on or after Homeless begin date.

Column - Leave blank to include all columns. Click to obtain a pick list columns that can be selected to view on the report.

Report - The user can click in this box to select a report that was previously created.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Homelesslistmain5.png

Column Headers

Last Name - Student's last name.

First Name - Student's first name.

Middle Name - Student's middle name.

SIDNO - Student's district identification number.

SASID - State assigned student identification number.

Sch - Student's school of enrollment.

GD - Student's grade of enrollment.

Gender - Student's gender.

Ethnic - Student's ethnicity.

DOB - Student's date of birth.

Parent/Guardian - Name of the student's parent/guardian.

Student's Phone Number - Phone number of student.

Parnet/Guardian Phone Number - Phone number of parent/guardian.

Relationship to Parent/Guardian - This will state what the relationship is between the student and the Parent/Guardian.

Homeless Code

  • 48 - Homeless Shelters
  • 49 - Homeless Doubled Up
  • 50 - Homeless Unsheltered
  • 51 - Homeless Hotels/Motels
  • 52 - Homeless Unknown/Other (not allowed at this time)

Lunch - Free/Reduced Lunch indicator. All Homeless students receive Free Lunch.

ECode - Student's entry code into school.

EDate - Student's entry date into school.

LCode - Student's leave code from school.

LDate - Student's leave date from school.

Begin Date - When the student became homeless.

End Date - When the student was no longer homeless.

Begin Type - Value will be one of the following choices.

  • 01 - Type 1
  • 02 - Type 2
  • 03 - Unaccompanied Youth
  • 04 - Farming
  • 05 - Seafood
  • 06 - Awaiting Foster Care

End Type - Value will be one of the following choices. These are the state`s homeless reason codes, as the second set of numbers corresponds to the state numbers.

  • 01 - XX Type 2
  • 02 - XX Type 3
  • 03 - 01 Mortgage Foreclosure
  • 04 - 02 Flooding
  • 05 - 03 Hurricane
  • 06 - 04 Tropical Storm
  • 07 - 05 Tornado
  • 08 - 06 Wildfire or Fire
  • 09 - 07 Man-made Disaster (Major)
  • 10 - 08 Eviction
  • 11 - 09 Unemployment/Loss of Job
  • 12 - 10 Domestic Violence
  • 13 - 11 Illness
  • 14 - 12 Financial Hardships
  • 15 - 13 Lack of Affordable Housing
  • 16 - 14 Unaccompanied Youth
  • 17 - 15 Incarceration of Parent/Guardian
  • 18 - 16 Unsafe Living Conditions

Services - A value of Y, for yes, indicates that there are services related to this program. To have a "Y" in the Service column of this report, there must be a current Homeless service code in the Homeless Service Log.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Homelesslistbottom4.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki