Difference between revisions of "Immunization Loader"

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Video
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__NOTOC__
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'''This program will provide the user a way to load student immunizations.'''
  
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==Menu Location==
  
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'''How-to'''
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'''Health > Loaders > Immunization Loader'''
  
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#Login to WebPams.
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==Setup Options==
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#Select '''Health''' from the buttons on the left side of the screen.
 
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#Select '''Loaders''' under the Health program area on the left of the screen.
 
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#Select '''Immunization Loader'''.
 
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#The setup box will appear on the screen.
 
  
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[[File:immunsetup.png]]
  
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'''Setup Box Options'''
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'''Year''' - It will default to current year.
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#Verify the '''Year'''. It will default to current year.
 
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#Verify the '''District and School'''. These default values are based on your security settings.
 
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#Select '''Grade'''. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included. If you select all Grade levels, the word '''ALL''' will appear in the cell.
 
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#Select '''Ethnic'''. Leave the Ethnic field blank if all ethnics are to be included. Otherwise click in the box to the right of '''Ethnic''' to select the desired ethnics to be included. If you select all Ethnics, the word '''ALL''' will appear in the cell.
 
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#Select '''Gender'''. Leave the Gender field blank if all grade levels are to be included. Otherwise click in the box to the right of '''Gender''' to select the desired gender to be included. If you select all Genders, the word '''ALL''' will appear in the cell.
 
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#Select whether to show '''Active, Inactive''' or '''ALL''' students. The current date will be the default value for this date. This limits the list to only those students who have an active enrollment record on the current date.
 
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#'''Vaccine''':  Select to limit the loader to only students with only selected vaccine records.
 
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#Select '''DOB From''' and '''DOB To'''.
 
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#Select '''Imm Due From''' and '''Imm Due To'''.
 
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#Select '''Given Due From''' and '''Given To'''.
 
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#Select the '''Roster Type''' '''Homeroom''' or '''Class'''
 
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#The label of the next setup value will change based on whether '''Homeroom''' or '''Class''' was selected as the roster type.
 
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#*If roster type is '''Homeroom''', select the homeroom teacher to use.
 
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#*If roster type is '''Class''', select the class to use.
 
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#Click '''Ok''' to move to the next screen.
 
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''Instructions continued'''
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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#Names will be populated from Health/Health System/Consultations.
 
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#The screen will be divided into two sections.
 
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#The student list will be on the left with the dates (from 1-6) of immunizations, due date, exempt, complete and comments.
 
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#The immunizations will be listed on the right.
 
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#At the top of the right side will be a calendar with the current month displayed.
 
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#To enter the immunization information for '''a single student''' click the check box to the right of the student's name.
 
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#Then, select the immunization from the list on the right.
 
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#After making the immunization selection there will be a new line for this student with the immunization abbreviation in the vaccine column. This new line may be below the original line for this student or it may be found at the bottom of the student list.
 
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#An '''X''' will appear in the first available Date cell on the new line. '''Continue entering information on this new line.'''
 
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#If you are recording the immunization date, select the date from the calendar at the right.
 
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#If you are recording the '''due date''' of the immunization, click in the '''Date''' cell to remove the X and click in the '''due''' cell. An X will appear in the due date cell.
 
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#Select the date from the calendar on the right side of the window.
 
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#Repeat this process for additional students.
 
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#'''Exempt (EXE)''':  Click to place a check mark indicating the student is "Exempt" from an immunization.
 
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#'''Complete (COM)''': Click to place a check mark indicating the student is "Complete" for an immunization.
 
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#To type a '''comment''', click on the comment column. A popup will appear in which you will type your comment(s).
 
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#After entering the information for several students, click the '''Save''' button at the bottom of the screen.
 
  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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'''Print'''
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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#'''To print this report''' click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
 
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
 
  
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'''Inactive''' - Select whether to show '''Active, Inactive or ALL''' students. The current date will be the default value for this date. This limits the list to only those students who have an active enrollment record on the current date.
  
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'''Vaccine''' - Select to limit the loader to only students with only selected vaccine records.
  
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'''DOB From''' and '''DOB To''' - Select dates
  
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'''Imm Due From''' and '''Imm Due To''' - Select dates
  
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'''Given Due From''' and '''Given To''' - Select dates
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'''Roster Type''' - Select as '''Homeroom or Class'''.  The label of the next setup value will change based on whether '''Homeroom''' or '''Class''' was selected as the roster type.
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'''Homeroom''' - If the roster type is homeroom, select the homeroom teacher to use.
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'''Class''' - If the roster type is class, select the class to use.
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'''Ok''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main Left Side==
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[[File:immunizationmainleft.png]]
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===Column Headers===
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'''Student Name''' - Name of stduent
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'''+''' - Check to add a new vaccine for a student
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'''Vaccine''' - Vaccination type
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'''Date 1 - Date 6''' - First date of this vaccine through the 6th date (if needed)
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'''Date Due''' - Date due for this vaccine
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'''Exempt (EXE)''' - Click to place a check mark indicating the student is "Exempt" from an immunization.
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'''Comments''' - Comments regarding this vaccine
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'''Complete (COM)''' - Click to place a check mark indicating the student is "Complete" for an immunization.
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*To type a '''comment''', click on the comment column. A popup will appear in which you will type your comment(s).  After entering the information for several students, click the '''Save''' button at the bottom of the screen.
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*Names will be populated from Health/Health System/Consultations.  The screen will be divided into two sections.  The student list will be on the left with the dates (from 1-6) of immunizations, due date, exempt, complete and comments.  The immunizations will be listed on the right.  At the top of the right side will be a calendar with the current month displayed.  To enter the immunization information for '''a single student''' click the check box to the right of the student's name.  Then, select the immunization from the list on the right.  After making the immunization selection there will be a new line for this student with the immunization abbreviation in the vaccine column. This new line may be below the original line for this student or it may be found at the bottom of the student list.  An '''X''' will appear in the first available Date cell on the new line. '''Continue entering information on this new line.'''  If you are recording the immunization date, select the date from the calendar at the right.  If you are recording the '''due date''' of the immunization, click in the '''Date''' cell to remove the X and click in the '''due''' cell.  An X will appear in the due date cell.  Select the date from the calendar on the right side of the window.  Repeat this process for additional students.
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==Main Right Side==
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[[File:immunizationmainrt.png]]
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===Column Headers===
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'''Vaccine Code''' - Vaccination code
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'''Vaccine''' - Vaccination description
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:immunizationbottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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'''HELP''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
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----
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[[Health|'''Health''' Main Page]]
 
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[[Health|Health Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:57, 31 July 2023

This program will provide the user a way to load student immunizations.

Menu Location

Health > Loaders > Immunization Loader

Setup Options

Immunsetup.png

Year - It will default to current year.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Inactive - Select whether to show Active, Inactive or ALL students. The current date will be the default value for this date. This limits the list to only those students who have an active enrollment record on the current date.

Vaccine - Select to limit the loader to only students with only selected vaccine records.

DOB From and DOB To - Select dates

Imm Due From and Imm Due To - Select dates

Given Due From and Given To - Select dates

Roster Type - Select as Homeroom or Class. The label of the next setup value will change based on whether Homeroom or Class was selected as the roster type.

Homeroom - If the roster type is homeroom, select the homeroom teacher to use.

Class - If the roster type is class, select the class to use.

Ok - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main Left Side

Immunizationmainleft.png

Column Headers

Student Name - Name of stduent

+ - Check to add a new vaccine for a student

Vaccine - Vaccination type

Date 1 - Date 6 - First date of this vaccine through the 6th date (if needed)

Date Due - Date due for this vaccine

Exempt (EXE) - Click to place a check mark indicating the student is "Exempt" from an immunization.

Comments - Comments regarding this vaccine

Complete (COM) - Click to place a check mark indicating the student is "Complete" for an immunization.

  • To type a comment, click on the comment column. A popup will appear in which you will type your comment(s). After entering the information for several students, click the Save button at the bottom of the screen.
  • Names will be populated from Health/Health System/Consultations. The screen will be divided into two sections. The student list will be on the left with the dates (from 1-6) of immunizations, due date, exempt, complete and comments. The immunizations will be listed on the right. At the top of the right side will be a calendar with the current month displayed. To enter the immunization information for a single student click the check box to the right of the student's name. Then, select the immunization from the list on the right. After making the immunization selection there will be a new line for this student with the immunization abbreviation in the vaccine column. This new line may be below the original line for this student or it may be found at the bottom of the student list. An X will appear in the first available Date cell on the new line. Continue entering information on this new line. If you are recording the immunization date, select the date from the calendar at the right. If you are recording the due date of the immunization, click in the Date cell to remove the X and click in the due cell. An X will appear in the due date cell. Select the date from the calendar on the right side of the window. Repeat this process for additional students.

Main Right Side

Immunizationmainrt.png

Column Headers

Vaccine Code - Vaccination code

Vaccine - Vaccination description

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Immunizationbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.


Health Main Page

JCampus Main Page

Retrieved from EDgear Wiki