Difference between revisions of "Post Grades By Student"

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__NOTOC__
 
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'''This program will provide a way for the user to edit grading period, semester, and final grades by student.  If the course is marked as only a one semester course in the [[Master Schedule Editor]], the other semester grading period columns will be grayed out and therefore, not editable.'''
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===Video===
 
===Video===
 
[[media:GR-PostGradesByStudent.mov|Post Grades By Student video]]
 
[[media:GR-PostGradesByStudent.mov|Post Grades By Student video]]
  
 
==Menu Location==
 
==Menu Location==
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[[File:sch38.png]]
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'''Grades > Entry > Post Grades by Student.'''
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On the left navigation panel select '''Grades > Entry > Post Grades by Student.'''
 
  
 
==Setup Options==
 
==Setup Options==
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'''Year''': Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''': Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''': Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''School''': Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
 
'''Grade Posting Mode'''
 
'''Grade Posting Mode'''
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*Check the box next to '''Display Ling Course Name''' - Select this option to display the long course name in the master schedule screen. The default language is English.
 
*Check the box next to '''Display Ling Course Name''' - Select this option to display the long course name in the master schedule screen. The default language is English.
  
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Click '''OK''' to continue.
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'''OK''' - Click to continue.
  
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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'''PD''' - The class period assigned to section from the Master Schedule Editor.
 
'''PD''' - The class period assigned to section from the Master Schedule Editor.
  
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'''P1 through P6''' -the grading periods for the school (P5 and P6 should not appear if the School has nine weeks grading periods) {P7, P8 are present for 4 x 4.5 schools}
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'''P1 through P6''' - The grading periods for the school (P5 and P6 should not appear if the School has nine weeks grading periods) {P7, P8 are present for 4 x 4.5 schools} - Full year (1 credit) courses with 4 semesters, needing a final grade, will not work with Post Grades By Student but will work using [[Post Grades Master]].
  
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'''E1 and E2''' -exam grades  (E3, E4 are present for 4x4 schools)
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'''E1 and E2''' -exam grades  (E3, E4 are present for 4x4 schools).
  
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'''S1 and S2''' - semester averages (S3, S4 are present for 4x4 schools)
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'''S1 and S2''' - semester averages (S3, S4 are present for 4x4 schools):
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*The letter grades that are in '''lower case''' show that the grade has been auto calculated by the program.
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*The letter grades that are in '''upper case''' show that the grade has been manually entered by the user.
  
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'''F1''' - final grade (F2 is present for 4x4 schools)
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'''F1''' - final grade (F2 is present for 4x4 schools):
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*The letter grades that are in '''lower case''' show that the grade has been auto calculated by the program.
 +
*The letter grades that are in '''upper case''' show that the grade has been manually entered by the user.
  
 
'''Teacher''' - teacher for the course
 
'''Teacher''' - teacher for the course
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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===How to Post Grades===
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==Top==
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Select the '''FIND''' button on the bottom of the page to populate a list of students to select student.
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[[File:sch41.png]]
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'''Note''':  After choosing the student`s name, it will appear at the top. If it is pink, then the student has been dropped. If it is yellow, the student is absent.
 
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Click on the student`s name for his/her courses and grades to appear.
 
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Click in the cell to post a new grade and click the SAVE button at the bottom right of the page.
 
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If an existing grade needs to be either deleted or changed:
 
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*'''To delete an existing grade''', highlight the grade that needs to be removed and backspace over to delete the grade.
 
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*'''To change an existing grade''', highlight the grade and enter the correct grade. '''NOTE''' - Once the grade has been changed and saved, it will then display in '''bold''' font.
 
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Select '''Submit'''. To view all of the changes, go to the '''Action''' (tab) located in the top right corner. Click to drop down, select '''Show Grade Change Information'''. For further instructions see below under '''TOP''', then '''Action Menu'''.  
 
  
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'''Sped''' - indicates the status of a student in Sped by different colors:blue-special ed record, yellow-has an expired IEP, red-Acitve IEP, gray-speech only, and purple-gifted and/or talented
  
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'''NOTE''' - Click the '''SAVE''' button at the bottom right of the page.
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'''504''' - indicates if the student has accommodations and the student`s disabilities
  
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'''LEP''' - limited English proficiency
  
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For Semester 1 (S1), Semester 2 (S2), and Final (F1)[4x4 schools will additionally see S3, S4, and F2 for Spring courses], the calculated letter values will be in '''lower case''', signifying that the grade has been auto calculated by the program. If the user manually enters a Semester or Final grade, the letter value will be in '''upper case'''.
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'''Health''' - indicates a health plan if RED
  
  
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'''Imported Grades''' -  Grades that have been imported from '''other districts''' in the re-enroll process will be highlighted red.  You will need security rights to Post Grades by Student to merge imported grades into the transcript.
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'''Action Button'''
  
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[[File:merge grades.png]]]
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[[File:sch42.png]]
  
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[[File:merge grades3.png]]
 
  
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[[File:trans merge.png]]
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[[Using the iGear | '''iGear''']]
  
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==Top==
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[[File:sch43.png]]
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[[File:sch41.png]]
 
  
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'''Sped'''--indicates the status of a student in Sped by different colors:blue-special ed record, yellow-has an expired IEP, red-Acitve IEP, gray-speech only, and purple-gifted and/or talented
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'''Show Grade Change Information'''  
  
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'''504'''--indicates if the student has accommodations and the student`s disabilities
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[[File:sch44.png]]
  
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'''LEP'''--limited English proficiency
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'''Sch''' - School site of enrollment
  
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'''Health'''--indicates a health plan if RED
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'''SIDNO''' - Student identification number.
  
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'''Change User''' - User who edited/deleted the grade recorded.
  
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'''Change Date''' - The time stamp of the grade record was edited/deleted.
  
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'''Change Reason''' - The reason of the user for the grade record edit/deletion.
  
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'''Change Data''' - Relevant details pertaining to the grade record edit/deletion.
  
 
==Bottom==
 
==Bottom==
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'''Save''' - To save the entries or deletions.
 
'''Save''' - To save the entries or deletions.
  
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'''Previous''' - Move to the previous student`s name.
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'''Prev''' - Move to the previous student`s name.
  
 
'''Next''' - Move to the next student`s name.
 
'''Next''' - Move to the next student`s name.
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'''Help''' - Click to view written instructions and/or videos.
 
'''Help''' - Click to view written instructions and/or videos.
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'''How-to'''
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[[How to Post Grades]]
  
  

Latest revision as of 13:55, 14 July 2023

This program will provide a way for the user to edit grading period, semester, and final grades by student. If the course is marked as only a one semester course in the Master Schedule Editor, the other semester grading period columns will be grayed out and therefore, not editable.

Video

Post Grades By Student video

Menu Location

Grades > Entry > Post Grades by Student.

Setup Options

Sch37.png

Year: Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade Posting Mode

  • Select Progress Report Mode if grades are to be entered/edited, but no semester/final averages are to be calculated.
  • Select Report Card Mode if grades are to be entered/edited, and semester/final averages are to be calculated.

Course Long Name Option

  • Check the box next to Display Ling Course Name - Select this option to display the long course name in the master schedule screen. The default language is English.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Sch39.png

Column Headers

Course - The curriculum course name.

Section - The class section number assigned to course from the Master Schedule Editor.

PD - The class period assigned to section from the Master Schedule Editor.

P1 through P6 - The grading periods for the school (P5 and P6 should not appear if the School has nine weeks grading periods) {P7, P8 are present for 4 x 4.5 schools} - Full year (1 credit) courses with 4 semesters, needing a final grade, will not work with Post Grades By Student but will work using Post Grades Master.

E1 and E2 -exam grades (E3, E4 are present for 4x4 schools).

S1 and S2 - semester averages (S3, S4 are present for 4x4 schools):

  • The letter grades that are in lower case show that the grade has been auto calculated by the program.
  • The letter grades that are in upper case show that the grade has been manually entered by the user.

F1 - final grade (F2 is present for 4x4 schools):

  • The letter grades that are in lower case show that the grade has been auto calculated by the program.
  • The letter grades that are in upper case show that the grade has been manually entered by the user.

Teacher - teacher for the course

Comment - the comments assigned to the section from the Master Schedule

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Top

Sch41.png

Sped - indicates the status of a student in Sped by different colors:blue-special ed record, yellow-has an expired IEP, red-Acitve IEP, gray-speech only, and purple-gifted and/or talented

504 - indicates if the student has accommodations and the student`s disabilities

LEP - limited English proficiency

Health - indicates a health plan if RED


Action Button

Sch42.png


iGear

Sch43.png

Show Grade Change Information

Sch44.png

Sch - School site of enrollment

SIDNO - Student identification number.

Change User - User who edited/deleted the grade recorded.

Change Date - The time stamp of the grade record was edited/deleted.

Change Reason - The reason of the user for the grade record edit/deletion.

Change Data - Relevant details pertaining to the grade record edit/deletion.

Bottom

Sch40.png

Save - To save the entries or deletions.

Prev - Move to the previous student`s name.

Next - Move to the next student`s name.

Setup - Click to go back to the Setup box.

Find - Used to populate a list of students to choose from.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


How-to

How to Post Grades


Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki