Difference between revisions of "Student List"
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==Setup Options== | ==Setup Options== | ||
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | '''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | ||
Revision as of 12:05, 21 April 2021
This program provides the user with student demographic information as well as Special Education information. The list also includes the iGear and the associated information.
Menu Location
On the left navigation panel, select Special Education > Lists > Student List.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user's security settings. It will be limited to the user's district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.
As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
Exceptionality - The area of functioning in which he or she is significantly different from an established norm.
Teacher - Allows the user to filter the list based on the IEP Holder for the student.
Custom Codes - Select Custom Codes as created in the Custom Code Management to filter the student list.
Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
Column - Leave blank to include all columns. Click to obtain a pick list columns that can be selected to view on the report.
Report - The user can click in this box to select a report that was previously created.
Show Most Recent Referral - If this option is selected, then the most recent referral of the student will be included on the list.
Add students without active services - If this option is selected, then students without active services will be included on the list.
Display Most Recent Enrollment - Display most recent school enrollment.
Do not show students without a Student Master: If this option is selected, then students without an Student Master record will NOT be included on the list.
Show Physical Address not Mailing - If this option is selected, then the student's Physical Address will be displayed rather than the student's Mailing Address.
Show SSN on Report - Check to display the social security number on the report.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Student Name - Student's full name
SIDNO ID - local ID of the student
SASID - State Assigned Student Identification Number
Active: Indication of Active (A) or Inactive (I) enrollment record in the Student Master
Open Services- Indication of Open Services in the Special Ed Master
Sch - Student's school of enrollment.
Zone Sch - Current Zone School based on the student's grade and address (Only if DMS is active)
State Ethnic - Student's state ethnic code used in SER.
Ethnic - Student's ethnic code from the student's Student Master record.
Gender - Student's gender.
Grade - Student's grade of enrollment.
Teacher/Counselor - Student's homeroom teacher/counselor.
SBLC Date - Special Ed Referral SBLC Decision Date
SBLC Code - Special Ed Referral SBLC Decision Results
SBLC -- Student Enrollment SBLC (Retained/Promoted)
Birth Date - Displays the student's date of birth.
Except - Displays the students special education exceptionalities.
SEC EXC - Secondary special education exceptionalities.
ID Number - Displays the student's social security number.
Guardian - Displays the name of the student's guardian, last name first.
Address 1/Physical Address 1 - Displays line 1 of the student's mailing/physical address, depending on the selection made in the setup options.
Address 2/Physical Address 2 - Displays line 2 of the student's mailing/physical address, depending on the selection made in the setup options.
City - Displays the City associated with the student's selected address.
State - Displays the state associated with the student's selected address.
Zip - Displays the postal code associated with the student's selected address.
Phone - Displays the student's main home phone number.
Special Codes - Student's Special Codes
Transportation - Student's Special Transportation Code
Eval Start- Evaluation Start Date of the most recent Evaluation record.
Eval - Evaluation Date
Re-eval Decline Date - Evaluation date
IEP DT - IEP/Service Plan Date - If the student has an * in the SP* field then this date is a Service Plan Date. The SP field is in the Complete Caseload program of Special Education.
IS - Placement/Service Determination
L/A - Statewide Assessment Student will participate in
ST - Status Legend: *Inactive ~Initial Eval waiting for Completion Date +Initial Eval waiting for IEP
Testing Accommodations - Testing Accommodations imported from SER
Classroom Accommodations - Classroom Accommodations imported from SER
Service Start Date - Most current Service Start Date
Services - List of current services
Entry Code - Student's Entry Code into the school.
Entry Date - Student's Entry Date into the school.
Leave Code - Student's Leave Code from the school.
Leave Date - Student's Leave Date from the school.
SPED Entry Date - Sped system entry date.
SPED Exit Date - Date the student exited the Sped System.
SPED Exit Reason - Reason why the student exited the Sped System.
Juris End Date - End date of the District's Jurisdiciton of the student.
Last Mod Referral - The user and the date the Referral record was last modified.
Last Mod Eval - The user and the date the Evaluation date the record was last modified.
Stu Create Who - Staff member that created the Student Master record.
Stu Create Date - Date and time the Student Master record was created.
Stu Change Who - Staff member that changed the Student Master record.
Stu Change Date - Date and time the Student Master record was changed.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
Label - This button will display labels for printing using Avery 8180 labels for the students included in the report.
Print Legend - This button brings up a Print Document window. Then click on Print and a Print Servlet window will appear with the Legend.
Save - Click save first and a box will appear to name the report. Then click to save the report.
Report - The user can click in this box to select a report that was previously created.
