History - Medications
The History - Medications tab shows medication the student is taking at home (top portion) and medication taken at school (bottom portion). The bottom portion is entered in the Medication module of the Health System.
Menu Location
Click on Health. Under Entry, select Health System, then History (bottom tab), next Medications (top tab).
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
Hide SSN - Select to hide the student's social security number.
To find definitions for other standard setup values, follow this link: Standard Setup Options.
OK - Click to continue.
Main
Column Headers
Medications that are NOT given at school
Medication - List medication name.
Begin Date - The start date when the student began taking the medication.
End Date - The last date the student stops taking the medication.
Administer - How much is given to the student each time.
Dosage - How much is considered a dose.
Monday - Sunday - Check the day(s) of the week the student needs to take the medication.
Save - Click the green Save cell at the end of the row.
Comment - Comments about the medication.
Create Who - User who created the record.
Change Who - User who changed the record.
Information ONLY - Medications that have been entered into the medications module to be given at school.
Medication - Name of the medication.
Doctor First - Doctors first name.
Doctor Last - Doctors last name.
Date Rx - The day the student starts taking the medication.
Expiration Date - The day the student starts stops taking the medication.
Dosage - How much the student takes at one time.
Comments - Comments about the medication.
Receiving Nurse - The nurse who received the medication.
Logging Nurse - The nurse logging the medication.
Hearing Comments - This will allow the nurse to provide detail comments on the student's hearing screening.
Bottom
Demographics - This tab pulls information from Student Master.
Asthma - This tab is used to enter all information concerning the asthma condition as well as asthma medication(s).
IHP - This is used to enter the Individual Health Plan detail for a student. The IHP Tab leads you to the complete Individual Health Plan which includes the Cover Form, the Care Plan, and the Emergency Plan.
Consultation - This tab is used to enter the nurse consults. This can serve as the electronic version of a paper log for nurses.
History - This tab has several detail tabs. These tabs include Info 1, Info 2, Medications, Vision, Hearing, Immunizations, Scoliosis, Hgt/Wgt, Dental, Family History, Procedure/Treatment, Pediculosis and Specialty Dr.
Log - This tab contains a screen which is password protected for nurses to access, enter, or edit notes regarding the student. Once a user gains access to the nurse log, they are not locked out even after changing tabs and changing students. Situations for Log use could be items such as documenting contacts/communications with a parent/guardian, or documenting sensitive information. The 'Health Log' cannot be viewed by other users such as school office staff, administrators, or teachers.
Addresses - This tab provides contact information from the Student Master on a single screen.
Permissions - This tab shows permissions associated with the student from the Student Master module. The Health user cannot change the data presented on this screen, but can use it to view permission information associated with the student.
Enroll History - This tab displays the enrollment history of the student.
Save - Click to save information that has been put into the system.
Prev - Select to go to the the previous student in the list.
Next - Select to to the next student in the list.
Setup - The user may change the settings previously selected for running the program.
Help - Takes you to the Help website for written instructions and instructional videos.
Top
SPED
- Blue - Prior/Inactive Sped Student.
- Green - Student with Referral/Eval in process.
- Yellow - Student with Active Sped with expired Eval or IEP.
- Red - Student with Active Sped with IEP and services.
- Gray - Student with Active with speech only.
- Purple - Gifted and/or Talented student.
- White - (Default) Student with no special ed service history/ IEP records.
504
- Red - Active 504 student.
- Blue - Previous 504 student.
- White - Student without 504 accommodations.
LEP - English Language Proficiency. This information is pulled from the Country Entry section of Student Master.
- Red - Active LEP student.
Health
- Red - Active Health student. Information provided under this tab are: Health Info, Asthma Info, IHP, Emergency Plan, Hearing History and Vision History.
Action
- Save Referral Doctors - By clicking on this, a pop up box will appear. Fill in information on a Vision Referral Doctor and/or a Hearing Referral Doctor. Then select Save.
- Print - Print the following information by checking the box next to the title.
- Letters - Select the letter to print.
- Letter Log - This will show all the health letters that have been sent to the student.
- Doc Archive - This is available if the staff member has access to Health Doc Archive.
