Gain Loss Report

This program will provide a list of students entering and leaving schools.

Video How-to

Gain Loss Report video

Menu Location

Student > Reports > Gain Loss Report

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

From Date - The first day to start the report for data.

To Date - The last day to end the report for data.

Print First Day Students - Display all students enrolled on the first day of school.

Calculate Enrollment Days - Check this box to show calculated enrollment days on the report, otherwise it will be hidden.

Show Physical Address - Check this box to show physical address on the report, otherwise it will be hidden.

Show Home Phone - Check this box to show the home phone number on the report, otherwise it will be hidden.

Filters

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Show Student

• SIDNO - Select to display the student's student identification number.
• SSN - Select to display the student's social security number.

Sped

• All - Select to display all students.
• Sped Only - Select to display only sped students.
• Non Sped - Select to display only non sped students.

504

• All - Select to display all students.
• 504 Only - Select to display only 504 students.
• Non 504 - Select to display only non 504 students.

Show

• All - Select to display all Gain and Loss data in the columns for the date range selected.
• Gain Only - Select to display only Gain data for the date range selected. This will only make the columns blank of data but NOT make the columns disappear.
• Losses Only - Select to display only the Loss data for the date range selected. This will only make the columns blank of data but NOT make the columns disappear.

Show Students Who Did Not Return - Check this box to show on the report students who did not return.

Show Transfers From - This field is the district(s) from which a student has transferred and it will only have information if it was entered upon enrolling. Leave the field blank if you want transfers from all districts. Click in the field to restrict the report to one or more districts.

Entry Codes - Leave the Entry Code field blank if all Entry Codes are to be included. Otherwise, click in the box to select the desired code(s) to be included.

Leave Codes - Leave the Leave Code field blank if all Leave Codes are to be included. Otherwise, click in the box to select the desired code(s) to be included.

Program Code - Leave blank if all program codes are to be included in the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Special Codes - Leave blank if all special codes are to be included in the report. Otherwise, choose the desired special code

Teams - Leave blank if all team names are to be included in the report. Otherwise, choose the desired team.

Military

• All - Select to display all students.
• Military - Select to display only students associated with family in the military.
• Non Military - Select to display only students with non military association.

LEP

• All - Select to display all students.
• LEP Only - Select to display only LEP students.
• Non LEP - Select to display only non LEP students.

OK - Click to continue.

If you need instructions for setup values to be used, follow the link for Standard Setup Options.

Main

Column Headers

GD - Student's grade of enrollment

Sch - Student's school site of enrollment

School Name - School name of enrollment.

SIDNO - List of students by Sidno for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of

the student list to select all students

Student Name - Student's full name

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in

the field to the right of Gender to select the desired gender to be included

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnicities are to be included. Otherwise, click in

the field to the right of Ethnic to select the desired ethnicity(ies) to be included

Physical Address Line1 - Student's physical address line 1

Physical/Apt/Lot/Ste - Student's physical address line 2

Physical City - Student's physical city

Physical State - Student's physical state

Physical Zip - Student's physical zip

Home Phone - Student's home phone number

GLFD- Students gained or lost on the first day of school

FD- Students gained on the first day of school

GOST- Students gained out of state

GIST- Students gained in state

GID- Students gained in district

GOTH- Students gained other than out of state, in state or in district

GTOT- Total students gained

LOST- Students lost out of state LIST--Students lost in state

LIST - Students lost to a different district within the state

LID- Students lost in district

LOTH- Students lost other than out of state, in state or in district

LTOT- Total students gained

TOTAL- Net gain (positive value) or net loss (negative value)

DOB - Student's date of birth

EDATE/CD - Student entry date and code

LDATE/CD - Student leave date and code

Days Enrolled - Number of days enrolled based on the last day of school

TRANSFRM- 6 digit site code if site is located in Louisiana

Entry Comments - Entry comments

TRANSTO- 6 digit site code if site is located in Louisiana

Leave Comments - Leave comments

SASID - The State Assigned Student ID number

Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included in the report. Otherwise click in the field to the

right of Teams to select the desired Teams(s) to view

Homeroom - Student's homeroom

SIS School - Student's SIS school number

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Communicate - This will provide the user a way to communicate via automated email or call.

Help - Click to view written instructions and/or videos.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

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