Consecutive Absence Report
This program displays a list of students with a specific number of consecutive absences as indicated in the setup box values. The program will also provide a means of printing letters to parents/guardians notifying them of their child's attendance status. To print a letter requires a letter to be created in the Letter Maintenance .
Menu Location
On the left navigation panel, select Attendance > Lists > Consecutive Absence Report.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
Program - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
Sport - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Absences - Enter the number of consecutive absences and then select either of the following conditions:
greater than or equal (>=) the number of absences
equal (=) the number of absences
less than or equal (<=) the number of absences
Letter - The list of available letters comes from the Letters module under the Student Master section on the left side of the screen.
Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
Homeroom - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.
Club - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
select the desired club(s) to view.
Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
Show Option Buttons - Examples that limit information on the report include, show 504 Only, Non 504, both (all)
Skip codes - Records that have the skipped codes will not be considered by the program.
OK - Click to continue.
If you need instructions for setup values to be used, follow the link for Standard Setup Options.
NOTE - The iGear is available to view details of a student's absences.
Main
Column Headers
Select box - Click the check box for individual students that need to have a letter printed or select the box at the top of the display to select all students at one time if they are
all to receive a letter
School - School site number of enrollment
Last Name - Student's last name
First Name - Student's first name
Middle Name - Student's middle name
SIDNO - Local ID of the student
Ethnic, - Primary ethnicity of the student
Gender - Gender of the student
Days - Number of consecutive days absent
Mother - Mother's name
Mother Home - Mother's home phone number
Mother Cell - Mother's cell phone number
Father - Father's name
Father Home - Father's home phone number
Father Cell - Father's cell phone number
Guardian - Guardian's name
Guardian Home - Guardian's home phone number
Guardian Cell - Guardian's cell phone number
To find definitions of commonly used columns follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Print Letters - Click to print letters to the parents/guardians. The user must select at least one student on the report using the check box to the left of the student names.
Help - Click to view written instructions and/or videos.
NOTE: Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.
