Student Locator
This program will produce a report that will allow the user to locate students by period and course .
- One use is to print it out at the beginning of the year and again at semester. If the electricity was to go out, there will be a printed copy of how to locate the students.
- Another use is for scheduling. During the scheduling process, a user can easily scroll down the report and be able to see blanks in the student schedules that needs to be fixed.
Menu Location
On the left navigation panel, select Student Master > Lists > Student Locator.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
Period - Class period(s) of the course(s) in which the student is enrolled.
Semester - Select the semester the student is currently in.
Programs - Select from a list of student Programs.
Order To List - Allows for the list to be sorted in the desired way upon clicking OK.
As of Date and Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in. the field to the right of Special Codes to select the desired special code(s) to view.
Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the. right of Teams to select the desired Teams(s) to view.
LEP
- All - Select to view all students.
- LEP Only - Select to view LEP only students.
- Non LEP - Select to view Non LEP students.
Special Ed
- All - Select to view all students.
- Sped Only - Select to view Sped only students.
- Non Sped - Select to view Non Sped students
504
- All - Select to view all students.
- 504 Only - Select to view 504 only students.
- Non 504 - Select to view Non 504 students.
Show 504 Accommodation - Check the box to show 504 accommodations for students.
Location Type
- Teacher - Select to view only the teacher.
- Room - Select to view only the room number.
- Course - Select to view only the course on the single line report.
Report Type
- Single Line Report - Select to view the teacher only.
- Multi Line Report - Select to view course, teacher, and room number.
Homeroom, Advisor, Club and Sport - You can sort the schedules by those students assigned only to homerooms, advisors, Clubs and sports.
NOTE - If a student is taking a multi-period course (2+ periods), then the information will show up in all of the periods the student is scheduled into the class. As an example, if a student is taking Welding for three consecutive periods beginning at 1st period, the Welding information will be on the report at 1st period, 2nd period, and 3rd period.
OK - Click here to continue.
If you need instructions for setup values to be used, follow the link for: Standard Setup Options.
Main
Column Headers
Sch - School Site code of the school in which the student is enrolled.
Gen - gender of the student.
GD - Student's grade of enrollment.
SIDNO - Student's identification number.
Special Codes - Student's special codes.
Period 1-8 - student's teacher's name for each period.
Homeroom Teacher - Student's homeroom teacher's name.
Counselor - Student's current counselor's name.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
NOTE: When printing, the student's information (address, phone number, etc.) will also be printed on the schedule.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
