Call Group Loader
These instructions will show you how to use the Group Loader program for creating groups of employees to be used in the JCALL (Communications) module. It limits the list of staff receiving the message based on their group assignment.
Video
Menu Location
On the left navigation panel, select Human Resources > Loaders > Call Group Loader.
Setup Options
School Year--default value will be current school year.
District and School--default value will be based on security settings for your username. Note: An AD profile is needed
Staff Group--leave blank for all; select a group(s) to limit employees to that group(s)
Ok - Click to continue
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Call Group Loader Screen Features
Left Side of screen displays staff information and their group(s) assignment(s). Right Side of screen displays the list of available groups that can be used. Refer to the Create New Group instructions below.
Column Header
- Left Side:
Staff - Name of employee
Site - School where employee is assigned
Group 1, Group 2,...Group 10 - Name of group(s) to which the employee has been assigned. All employees are not required to be assigned to a group.
- Right Side:
Delete - Click this cell to delete a group
Group - Name of group(s) that have been created for this location.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - To find the print instructions, follow this link: Standard Print Options.
HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.
To Create a New Group:
- Click the Action button at the top right of the screen.
- Select Add New Group.
- Type the name of the new group and click Save.
- The new group name will appear in the list of groups on the right side of the screen.
Assign Employees to a Group:
- Employees can only be assigned to 10 groups, although more than 10 groups can be created.
- Click in any of the Group # columns beside the name of an employee that needs to be assigned to a group. An asterisk will appear in the cell.
- Continue clicking in a Group # column for all employees to be assigned to the same group.
- Click the Group on the right side of the screen.
- A verification popup will appear. Click the appropriate response.
- If you verify Yes to update, the asterisks will be changed to the group name.
- If you verify No to update, then no changes will be made.
- You may repeat this process to load additional employees to additional groups.
Print the Group Lists:
- Change the setup box Staff Groups value to the specific group(s).
- Click Ok and the screen will display only those employees assigned to the specific group(s).
- To find the print instructions, follow this link: Standard Print Options.
Print All Employees Whether or Not They are Assigned to a Group:
- The setup box Staff Groups value must be blank or list all groups.
- Click Ok and the screen will display all employees whether assigned to specific group(s) or not.
- To find the print instructions, follow this link: Standard Print Options.
