Photo File Creator
This program will create a csv file for the photographer in advance of the picture taking sessions. The file will help the photographer create photos that import into JCampus for students.
Note - Do not use Excel to open or save the file created from this utility. Excel will trim off the leading zero on a student's ID and cause problems for the photographer.
Menu Location
On the left navigation panel, select Student Master > Interfaces > Photo File Creator.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
Semester - To select all semesters leave the field blank or click in the field and select the check box at the top of the list of semesters; to select one or more semesters click in the field and select the desired semester(s) from the popup list.
Transcript Group - Click in the box and make a selection.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Sch - School site number.
SIDNO - Student's identification number.
Last Name - Student's last name.
First Name - Student's first name.
Homeroom - Student's homeroom teacher's name.
GD - Student's grade of enrollment.
Period - Student's class period based on the Transcript Group from the setup box or blank if no Transcript Group selected.
Teacher - Student's course teacher based on the Transcript Group from the setup box or the homeroom teacher if no Transcript Group was selected.
Course - Course based on the Transcript Group from the setup box or blank if no Transcript Group is selected.
Gender - Gender of student.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Print - This will allow the user to print the report.
Setup - Click to go back to the Setup box.
HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.
Photo File - Export of Student Information for Photography Companies.
Note - Do not use Excel to open or save the file created from this utility. Excel will trim off the leading zero on a student's ID and cause problems for the photographer.
