Mail Room

From EDgearWiki
Jump to navigationJump to search

This report creates a list of staff members for labels printing, Notice of Intent to Employ Letters and various other forms.

Menu Location

Mailroommenu.png


On the left navigation panel, select Human Resources > Lists > Mail Room.

Setup Options

Mailroomsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Home Base - choose All, Yes or No - school where employee is based

Include Subs - choose, yes or no to include subs

Employee Status - choose All, Active or Separated

Marital Status - choose from married, Divorced, Widowed, etc.

DL Type - choose driver's license type, All, Commercial, Automobile, Bus, etc.

DL Expiration - choose driver's license expiration date using drop down boxes or the calendar

Object Code - choose Job Title

Function Code - choose Job Function/Responsibilities

Display Fields - choose which columns to show on the report

Print Options

Type - Mail (mailing labels) or Folder (folder labels)

Addresses

Staff ID

Staff First Name Last Name Format - Choose order of name to be printed

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Mailroommain.png

Column Header

SSN - Employee's social security number

Sidno - Employee's identification number

Last Name - Last name of staff

First Name - First name of staff

Middle Name - Middle name of staff

Suffic - Suffix of staff

Address - Address of staff

Address 2 - Address 2 of staff

City - City of staff

State - State of staff

Zip Code - Zip code of staff

Home Phone - Home phone number of staff

Cell Phone - Cell phone number of staff

Hire Date - Lists the first day of the employee's hire date

Separation Date - lists the first day of the employee's leave date

Separation Reason - Separation reason of the staff leaving

Separation Comment - Separation comment of the staff leaving

DL Type - Driver's license type, All, Commercial, Automobile, Bus, etc.

DL State - Driver's license state

DL Number - Driver's license number

DL Expire - Driver's license expiration date

HQ Areas and Methods - Codes to signify All, Middle or High School area of the Highly Qualified

Cert Type - Type of Certificate the employee has earned

Cert No - Certificate Number

Cert Suffix - Certificate Suffix

Cert Except - Certificate exception

Cert Area - Certificate Area

Cert Issue - Certificate issue date

Cert Exp - Certificate Expiration Date

Job Class - Single alpha character to show job classification

Status - Status code from the Demographic page: Board employee, State employee, Professional employee, etc.

Personal Phone - Personal phone number of staff

Night Phone - Night phone number of staff

Alternate Phone - Alternate phone number of staff

Other Phone - Other residential phone number of staff

Retiree CD - Retiree return to work code

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Mailroombottom.png




Click the Print Labels button at the bottom of the screen.

A print preview window will appear.

Click the print icon at the top right of this rectangle. Another print preview will appear.

Click the print button at the top left to print the report. Close the print preview.


To Print Notice of Intent To Employ Letters

Click the Print Letters button at the bottom of the screen.

On the set up box:

  • Year - This will add the year chosen to three place on the letter. School Year at the top and twice in the body of the letter.
  • School Name - This will add the name of the school to the heading of the letter.
  • Months of Employment - This will allow you to choose the months of employment to show in the letter.
  • Position - This will allow you to choose the position of employment to the letter.
  • Work or Letter Return - This will allow you to choose a date, to be printed on the letter, for this letter to be returned to the office of Human Resources at the School Board Office. It also adds a Date or School Session Year to show on the line of Report to Work Date on the letter.
    • Sch Session Year will read as 1516 SCHOOL YEAR.
    • Date will read as YYYY-MM-DD.

Click OK.

A print preview window will appear.

Click the print icon at the top right of this rectangle. Another print preview will appear.

Click the print button at the top left to print the report. Close the print preview.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video



Human Resources Main Page


JCampus Main Page

Retrieved from EDgear Wiki