Mississippi Absentee Report
This program displays a list of students with a specific number of consecutive absences as indicated in the setup box values. The program will also provide a means of printing letters to parents/guardians notifying them of their child's attendance status. To print a letter requires a letter to be created in the Letters module under the Student Master section of JCampus software.
Menu Location
On the left navigation panel, select Attendance > Lists > Mississippi Absentee Report.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Skip Codes - By leaving the Skip Codes blank in the set up box, you will ONLY see Unexcused absences as the program is designed to skip all E and P codes. Once you add a
code to skip, you will be able to see all Unexcused and Excused absences. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you
must also select 04, 11, 34, 37, 40, 42, 45, and 47.
Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all); show LEP Only, Non LEP, both (all).
OK - Click to continue
If you need instructions for setup values to be used, follow the link for Standard Setup Options.
NOTE--The iGear is available to view details of a student's absences.
Main
Column Headers
Sch - School site number
/S
- To find definitions of commonly used columns follow this link: Common Column Headers.
- PreK, 00, 01...12, 78--grade levels included in the report.
Buttons at the bottom of the display
- Setup--This allows you to change the values on the setup box without exiting the program.
- Print--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.
- Help--This button links to the JCampus video and written instructions.
Print Options
To find the print instructions, follow this link: Standard Print Options.
