ANS (Automated Notification System)

This program allows an authorized user to control who gets email notifications and when.

ANS Reports Listing: Click for a listing of the On Demand and the As it Happens Automatic Notification System reports available for scheduled delivery via email to recipients.

Select System on the panel on the left side of the screen.

Under Entry, select Communication Configuration.

Set Up Box

If you need instructions for setup values to be used, follow the link for Standard Setup Options.

Click on the tab at the bottom of the screen labeled ANS.

• Note: ANS will only be visible if it has been activated for your district.
• At the top of the screen, two tabs will appear. On Demand and As It Happens.

On Demand

1. Click the Add button at the bottom of the screen to create a new notification.
   • The notification editor window will appear in a red box at the top of the screen.
2. In the drop down menu labeled Program Name, a list of notifications and brief descriptions will be listed in the drop down menu. Select the notification to create.
3. Check to Enable the notification.
4. Select the Time (00 - 23) of day, in military time, to generate the notification.
   • Note: If the time 09 is selected, the notification will be sent between the hours of 9:00 a.m. and 10:00 a.m.
5. Check to send the notifications on Instructional Days Only.
6. Day of Week - If left blank, this report will run every day.
7. If you would like to specify the date in which a notification is sent out, click in the Specific Date field.
8. To select who gets the notification base on object and function code, click in the Job Code field to get a Job Code Editor.
   • In the Job Code Editor, select one object code and then all the function codes that are paired with it that need to receive the notification.
   • Click Add.
   • Repeat steps until all desired object and function combinations have been selected.
   • To remove previously selected function codes, check the "select all' box to the left of function and click twice to clear the checks. Then choose the new functions.
   • To remove the object and function codes for the notification, click the Clear button and then click the OK button
9. If employees were placed into call groups by using the Call Group Loader in Human Resources, then click in Call Groups field and select the desired group that should receive the notification.
10. To select individual employees to receive notification, click in the Include field and then select all employees who need to receive the notification.
    • To deselect employees, uncheck the employee(s) and then click Ok. If there is only one employee checked, then uncheck and check the blank box and click ok.
11. To add someone to receive the notification that is not in Human Resources, click in the Manual Email Entry field and type the e-mail address.
    • If adding multiple e-mail addresses, separate the e-mail addresses with commas (,).
12. If an employee is receiving a notification that they should not, based on the Job Code or Call Groups field, click in the Exclude field. Select the employee(s) to exclude using the list provided.
    • The list that is generated will only be employees that have the Job Code selected or are apart of the Call Groups selected.
13. To consolidate individual school notifications into one notification for central office employees, check the box Consolidate for 700 Users.
14. Program Specific Settings - Included Schools is only avaliable on some of the email notifications. It gives the user the ability to select which schools to send email notifications to. Note: Make sure when you choose a "included" recipient that you also choose that recipient`s school.
15. Click the Save button when finished.
16. To delete a notification, click the Delete button within the box of the notification to delete.

Discipline Days Alert Report-Now shows the Create Date(Pg 1), Disciplinarian Sign Date(Admin Pg), and the Change Date(Last Saved Date)

Other items on the Menu Bar for On Demand

1. Programs will allow the user to select the notifications to display based on Program Name.
2. Time Of Day will allow the user to select the notifications to display based on when the notifications are scheduled to go out.
3. Enable/Disable will allow the user a quick way to enable or disable the desired notifications.

As It Happens

1. All notifications for As It Happens will be listed on the screen. Simply find the desired notification based on the Program Name.
2. Check to Enable the notification.
3. To select who gets the notification base on object and function code, click in the Job Code field to get a Job Code Editor.
   • In the Job Code Editor, select one object code and then all the function codes that are paired with it that need to receive the notification.
   • Click Add.
   • Repeat steps until all desired object and function combinations have been selected.
   • To remove previously selected function codes, check the "select all' box to the left of function and click twice to clear the checks. Then choose the new functions.
   • To remove the object and function codes for the notification, click the Clear button and then click the OK button
4. If employees were placed into call groups by using the Call Group Loader in Human Resources, then click in Call Groups field and select the desired group that should receive the notification.
5. To select individual employees to receive notification, click in the Include field and then select all employees who need to receive the notification.
   • To deselect employees, uncheck the employee(s) and then click Ok. If there is only one employee checked, then uncheck and check the blank box and click ok.
6. To add someone to receive the notification that is not in Human Resources, click in the Manual Email Entry field and type the e-mail address.
   • If adding multiple e-mail addresses, separate the e-mail addresses with commas (,).
7. If an employee is receiving a notification that they should not, based on the Job Code or Call Groups field, click in the Exclude field. Select the employee(s) to exclude using the list provided.
   • The list that is generated will only be employees that have the Job Code selected or are apart of the Call Groups selected.
8. To consolidate individual school notifications into one notification for central office employees, check the box Consolidate for 700 Users
9. On some notifications, there is an option to send an email to the referring teacher of when an administrator acts upon the referral thay created. The referral must have '06 Referred to Office' on referral page 2. In the notification, place a check by Send To Referring teacher and then Save.

• • • • • 'Deletion of a Discipline-Will be sent with the title of the referral in RED LETTERS
        • The reason has been added to the message line

1. Click the Save button when finished.

Menu Bar for As It Happens

1. Programs will allow the user to select the notifications to display based on Program Name.
2. Enable/Disable will allow the user a quick way to enable or disable the desired notifications.

Print Options

To find the print instructions, follow this link: Standard Print Options.

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Communication Configuration Page