Transportation Code Loader

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This program is a fast loader for student's transportation codes and can also be used as a list after the codes have been loaded to the students.

Menu Location

Student > Loaders > Transportation Code Loader

Setup Options

Transcodeloadersetup4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

As-of-date - Limits the list to those students who are actively enrolled as of the date selected.

List Students:

Show All Active/Inactive Students - Check the box to show all students regardless of status.

Loaded:

All - Display students based on whether they are assigned to a bus or not.

Assigned - This will display only student's with assigned transportation.

Unassigned - This will display only student's without assigned transportation.

SPED:

All - This will display all students.

Sped Only - This will display only sped students.

Non Sped - This will display only non sped students.

Select Morning Bus - Click inside the box for a list of buses to choose from.

Select Evening Bus - Click inside the box for a list of buses to choose from.

Transportation Code Types - You can toggle between the two codes and choose codes in the perspective fields.

Trans Code - This will display Regular Transportation Codes.

Special Trans Code - This will display Special Transportation code.

To find definitions for standard setup values, follow this link: Standard Setup Options.

OK - Click to continue.

Main

Transcodeloadermain3.png


Column Headers

Left Main

Sch - School of enrollment.

Student Name - Student's name.

SIDNO - Student identification number.

GD - Grade level of student.

Eth - Ethnicity of student.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Homeroom - Student's homeroom teacher's name.

Code - This is the student's transportation code that is assigned to them.


Right Main

Value - This is the transportation code.

Description - This is the transportation description.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


Assign individual students or a small group of students to Transportation using the following steps.

  • Click in the blank code field beside the name(s) of the student(s) to indicate their transportation.
  • An asterisk (*) will appear in the field.
  • After selecting the students that need the same code, click the name on the right side of the screen.
  • A message will appear indicating that rows have been updated.
  • Ok - Click to continue.


Assign all students to the same transportation using the following steps.

  • Click the check box at the top of the Code column.
  • An asterisk (*) will appear in the all cells in this column.
  • Click the transportation type on the right side of the screen.
  • All asterisks will be changed to the selected transportation.
  • A message will appear indicating that rows have been updated.
  • Ok - Click to continue.


To edit an existing code

  • Complete the Setup Box options.
  • Scroll through the list of students to find the student(s) whose transportation assignment needs to be changed.
  • Click the code field beside the student name(s) that have the incorrect counselor name. An asterisk (*) will appear.
  • Select the correct transportation type on the right side of the screen.
  • The code name will be replaced and a message will appear indicating that rows have been updated.
  • Ok - Click to continue.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.



Student Master Main Page


JCampus Main Page

Retrieved from EDgear Wiki