Substitute List
This program will provide users a list of substitutes based on what they are qualified to perform.
Menu Location
On the left navigation panel, select Human Resources > List > Substitute List.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user's security settings. It will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
Marital Status:
D-03- Divorced/Not married
M-02- Married
S-03- Single/Not married
W-03- Widowed/Not married
xx-01- Legally separated
Object Code- a three-digit code that represents the general employment category such as supervisor, administrator, teacher, etc
Function Code- a four-digit code that represents the specific employment function such as principal, elementary teacher, secretary, etc
Sub Area- area for which the substitute is considered to be qualified: Aide, Bus, Cafeteria, Clerical, Custodial, Extra Curricular, Other, Teacher
Status- the type of substitute records to be included on the report; Active (available to substitute), Separated (not available) or ALL (both active and separated).
Active as of Hire Date- the date used to determine whether or not a substitute will be included in the report.
Hire Date- the first date that the potential substitute will be available.
OK - Click to continue
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Last Name - Last name of the substitute
First Name - First name of the substitute
Middle Name - Middle name/Middle Initial of the substitute
SUID - State user ID
SID - Local ID number of the substitute
Address - Address of the substitute
City - City where the substitute lives
Phone Number - Home phone number of the substitute
Cell Number - Cell phone number of the substitute
Email Address - Email address of the substitute
Education - Highest education lever of the substitute
Certificate - Teaching certificate number
Area 1 - Category of substitute position such as teacher, custodian, clerical, etc
School - The three-digit school number where the substitute has agreed he/she will be available for substitute work
Area/School 2--5 - Additional area(s) and school(s) at which the substitute is willing to work
Hire Date - The first available date for which the substitute will be available for work
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video
