Service Provider Log

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View, edit and create Service Log records for the selected students.


Security - The user will need permission in User Management, as shown below to allow or not allow change to other providers logs.

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Menu Location

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On the left navigation panel, select Special Education > Entry > Service Provider Log.

Setup Option

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Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

Show Inactive - Select to view inactive students.

OK - Click to continue.

Cancel - Click to cancel.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Top

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There are multiple parts to the Service Provider Log. This is the top portion of the window.

Top Headings

Student Name - Student's full name

Grade - Student's grade level

SPED Grade - Student's Special Education grade level

IEP Teacher - IEP teacher

IEP Date - IEP date

Eval Date - Student's evaluation date

Service - Special Education service provided

Sidno - Student's sidno

Birth Date - Student's date of birth from the Student Master record

SSN - Students social security number

Service Provider - Service provider

Service Supervisor - Service supervisor

Exceptionality - Student's exceptionality code

Transmission - Select Off, Testing or Production

IEP Goals - IEP goals set for the specific student. This will only be visible for districts that have SPED Connect.

Service Log Main

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Column Headers

Service - Service code and description. When you click in the blank space below Service, the above box, Service Log Editor Dialog will appear. The user can check the box at the bottom Remember Settings, this option will default most of the data for the new Service Provider Logs except for the Log Start Date and Log End Date, and Note for the most recent (top most) log record in the table.

Log Start Date - Date and time that the log started,

Start DOW - Day of the week the log started.

Log End Date - Date and time that the log ended.

End DOW - Day of the week the log ended.

Service Status - Status of the provided service.

Location - Location (64 characters).

Note - Log notes.

% Achieved - % achieved.

Short Term Obj# - Short term obj#.

Provider Name - Service provider's name

Supervisor Name - Service supervisor's name. When you log in your name will already be displayed.

Progress Category - Progress category

Progress Detail - Progress detail

Proficiency - Proficiency

Create Who - The staff member that created the record

Create Date - The date the staff member created the record

Change Who - The staff member hat changed the record

Change Date - The date the staff member changed the record

D - Delete this record only.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Service Log Editor Dialog

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Service Document - Click inside the box for a list to choose from including IEP, Service Plan, Health Plan, 504, or Other.

  • When the user selects the IEP or Service Plan option, the services should display all of the services available and also indicates the existing services the student is already taking.
  • The field always defaults to IEP.
  • If the selected student is not a special ed student, the Student Services tab will be blank.

Service - Service code and description. When you click in the blank space below Service, the above box, Service Log Editor Dialog will appear. The user can check the box at the bottom Remember Settings, this option will default most of the data for the new Service Provider Logs except for the Log Start Date and Log End Date, and Note for the most recent (top most) log record in the table.

Provider Name - Service provider's name. Note that when logging in, this field is always the name of the user logging in, regardless of the service provider.

Supervisor Name - Service supervisor's name. When you log in your name will already be displayed.

DX Code - Diagnosis Code.

CPT Code - Medicaid CPT Code.

Log Start Date - Date and time that the log started

Log End Date - Date and time that the log ended

Service Type - Status of the provided service

Setting Type - Setting type of the provided service.

School Site - This is the school site where the service was provided to the student. (9 characters)

Location - Location (64 characters)

Percentage Achieved - Service percentage achieved.

Short Term Objective # - Short term objective #.

Note - Log notes.

Remember Settings - This option will default most of the data for the new Service Provider Logs except for the Log start date and end date, and note from the most recent (top most) log record in the table.

Save - Click after all areas have been entered or updated.

Student Services Main

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Column Headers

D - Delete this record only

Service - Service provided

Service Supervisor - Supervisor of the staff member providing the service

Service Provider - Staff member providing the service

Provider Category - Provider category code

Start Date - Service start date

End Date - Service end date

Reason for Ending - Reason for ending

Service Category - Service category code

Delivery Option - Delivery option

Agency Code - Agency code

Service Detail - Service detail

Service Location - Service location

Frequency Min/Day - Frequency-Minutes per day

Frequency Days/Wk - Frequency-Days per week

Date Created - Date created

Last Modified - Last modified

User Login - User login

Recnum - Record number

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Log Main

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This tab gives the user the ability to enter notes about a student service session that can only be seen by users who have access to the student and security to the Log tab through User Management.

Bottom

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HELP - Click to view written instructions and/or videos.

Print - This will allow the user to print the report.

Prev - Select to go to the the previous student in the list.

Next - Select to go to the next student in the list.

Setup - Click to go back to the Setup box.

Find - Select to access a list of students in alphabetical order. When the user clicks on the find button, there is now an option to select just Sped students, which works as the current operations do. When the user selects All students, this will list all students based on the setup box options. (District, School, etc.)

Mass - Select to post multiple log records based on the students and services selected.

Resources

Service Provider Log Document



Special Education Main Page


JCampus Main Page

Retrieved from EDgear Wiki