Attendance Summary Report
This program will generate an attendance total and percentage for students along with attendance details using a chosen time frame.
Menu Location
On the left navigation panel, select Attendance > Lists > Attendance Summary Report.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Homeroom Teacher - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.
Active - Choose All, Active only, or Active Span. Active Only is for all students without a leave date. Active Span is for active students without a leave date or that have a leave date within the From Date and To Date.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Skip codes - Records that have the skipped codes will not be considered by the program.
Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
Minimum Absences - Enter 3 in the box
Page Break - Click in the box and then click on your choice: None, School, Homeroom, Grade, or Advisor.
Show - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
Club - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.
Sport - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
Program - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
Military Students Only - Click here to show only military students.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Sch - School site number
School Name - Name of school
Student Name - Student's full name
DOB - Student's date of birth
Age - Age of student
Sped - Special Education students
Homeroom - Student homeroom
F--Count of Full days absent (51% of the day)
H--Count of Half days absent (26% of the day)
O--Count of times absent that does not meet the definition of either full or half day (less than half day absent) will show in the Other column
S--Count of days absent because of disciplinary suspension
E--Count of excused absences
ND--Count of days absent due to extenuating (N) circumstances and doctor excuses (D)
OP--Count of days using other (O) reasons or present (P).
D Pres--Total number of days present
P Pres --Total percent of days present
SIDNO - Student's identification number
Grade - Student's grade of enrollment
Advisor - Name of the advisor to which the student has been assigned
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
