Alpha/Recruiter List
Video How-to
Menu Location
On the left navigation panel, select Student Master > Lists > Alpha/Recruiter List.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings.
Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
Exclude Special Codes - Click in the field to the right of Exclude Special Codes to select the desired special code(s) to exclude. If the user chooses to exclude students with a special code, it should remove him, regardless of any other special code listed.
Programs - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
Exclude Program Codes - Leave blank if all program codes are to be excluded into the report. Otherwise click in the field to the right of Exclude Program Codes to select the desired program code(s) to exclude.
Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
Column - List columns that are to be viewed on the report.
Exceptionality - The area of functioning in which he or she is significantly different from an established norm.
Grade - Grade level of the student.
Gender - Gender of the student.
Pri Ethnic - Primary ethnicity of the student.
Sec Ethnic - Secondary of ethnicity of the student.
Homeroom - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise
Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.
Sports - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
Report Title - Enter the desired name of the report in Report Title to have that name printed at the top of the list.
Special Ed:
All - Select to view all students.
Sped Only - Select to view only Sped students.
Non Sped - Select to view only non Sped students.
LEP:
All - Select to view all students.
LEP Only - Select to view only SEP students.
Non LEP - Select to view only non LEP students.
504:
All - Select to view all students.
504 Only - Select to view only 504 students.
Non 504 - Select to view only non 504 students.
Military:
All - Select to view all students.
Military Only - Select to view only students of military.
Non Military - Select to view only non student of military.
Print Break on Homeroom - This option will create a print break based on the homeroom order only.
Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
Skip Opt Out Stus - Student's who have asked not to be placed on public lists will not be placed on the list that is created.
Show Parent`s Security Number (PSN) - To display the Guardian, Father, and Mother`s PSN in the report.
Only Show Transfer From/Transfer To For Selected Year -
Skip NR Students - This portion will not show students with entry code of NR.
Show SSN on Report - Social security number will not be displayed on the Alpha/Recruiter List. To have the social security number appear on the list, check the box
Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Order To List - Allows for the list to be sorted in the desired way upon clicking OK.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Student's Name - Student's full name
SIDNO - Student's Identification Number
MAddress1 - Student's mailing address line 1
MAddress2 - Student's mailing address line 2
MCity - Student's mailing address city
MState - Student's mailing address state
MZip - Student's mailing address zip
PAddress1 - Student's physical address line 1
PAddress2 - Student's physical address line 2
PCity - Student's physical address city
PState - Student's physical address state
PZip - Student's physical address zip
County - Student's county/parish of residence
Phone - Student's main home phone number
School - Student's school of enrollment
Grade - Student's grade of enrollment
Gender - Student's gender
Pri E - Student's primary race/ethnicity
Sec - Student's secondary rece/ethnicity
DOB - Student's date of birth
Student Email - Student's email
Age - Student's age
SSN - Student's social security number
Guardian Name - Student's guardian name(s)
Guardian Relationship - Student's relationship to guardian
Mother Name - Student's mother's name
Father Name - Student's father's name
Guardian Email - Student's parent/guardian email(s)
Teacher/Counselor - Student's teacher/counselor name
SASID - Student's state assigned identification number
Guardian Employer - Student's guardian employer name
Mother Employer - Student's mother employer name
Father Employer - Student's father employer name
Guardian's Work - Student's guardian work phone number
Mother's Work - Student's mother's work phone number
Father's Work - Student's father's work phone number
Mother's Cell - Student's mother's cell number
Father's Cell - Student's father's cell number
Mother's PSN - Student's mother's security number
Father's PSN - Student's father's security number
Guardian's PSN - Student's guardian's security number
Advisor - Student's advisor's name
Team - Student's current team
Last Name - Student's last name
First Name - Student's first name
Middle Name - Student's middle name
Suffix - Student's generational suffix
Morning Bus - Student's morning bus number
Evening Bus - Student's evening bus number
Morning Stop - Student's morning bus stop
Evening Stop - Student's evening bus stop
Morn Bus Add - Student's morning bus address
Morn Bus City - Student's morning bus city
Morn Bus State - Student's morning bus state
Morn Bus Zip - Student's morning bus zip
Even Bus Add - Student's evening bus address
Even Bus City - Student's evening bus city
Even Bus State - Student's evening bus state
Even Bus Zip - Student's evening bus zip
District of Residence - Student's district of residence
Transferred From - School the student transferred from
Transferred To - School the student transferred to
Entry Code - Student's entry code into school
Entry Date - Student's entry date into school
Leave Code - Student's leave code from the school
Leave Date - Student's leave date from the school
Lunch Code - Student's lunch code
Lunch ID - Student's lunch identification number
T & R - Student's range and township information
Interface ID - Student's Interface identification
Card Number - Student's health card number
Card Date - Student's health card date
Validator - Validator of student's health card
Affidavit Needed - Affidavit will be needed
Bottom
Setup - The user may change the settings previously selected for running the program.
Print - To find the print instructions, follow this link: Standard Print Options.
Communicate - By selecting this button, will allow a user to email or call selected students.
Help - Takes you to the Help website for written instructions and instructional videos
There is a security requirement to use the Communicate button that needs to be set up in User Management by your district's administrator.