Course Name Consolidation

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This program will allow the user to consolidate course names or records to one course record.

Menu Location

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On the left navigation panel, select System > Entry > Course Name Consolidation.



Setup Options

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Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School(s) - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

  • Include Obsolete Courses - Check the box to include obsolete courses.

Course Grades - This option limits the courses to a specific set of course grade levels to process.

Course Options

  • Obsolete Consolidated Courses - This makes the consolidated courses obsolete.
  • Delete Consolidated Courses - This deletes the consolidated course (left table courses).
  • Update Master Schedule Only - This only updates the master schedule (and students schedules, grades, blocks, and assignments - another option when the okay button is clicked), but does not change the course master record.

Course Long Name Options - Select this option to display the long course name in the master schedule screen.

To find definitions for standard setup values, follow this link: Standard Setup Options.


OK - Click to continue.

Main

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Column Headers


  • From Courses: Local Course Name (on the left table) and To Course: Local Course Name (on the right table)
  • Long Name: Course Long Name
  • Grade: Course Grade Level
  • MSched: Course is in the Master Schedule
  • Trans: Course is in Transcripts
  • Credit: Credit Value of Course
  • Honors: Honor Codes Associated with Course
  • GD Type: Grade Scale for this Course Record
  • Alt Scale: Does this Course Records Use an Alternate Scale: Yes or No
  • Sem: Number of Semesters the Course Lasts
  • #PDs: Number of Periods the Course Lasts
  • State Code: State Course Code Number
  • Local Code: Local Code
  • Group: Transcript Group Code
  • School: School Number Where Course is Taught - coschool
  • Recnum: Record Number


Select Transcript Group to narrow the search; English, Computer Education, Math, Social Studies, Science, Health & PE, Foreign Languages, Vocation Ed Electives, Regular Ed Electives.


To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

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Consolidate - Click to consolidate the selected courses.

Print Left Table - To find the print instructions, follow this link: Standard Print Options.

Print Right Table - To find the print instructions, follow this link: Standard Print Options.

Setup - This allows you to change the values on the setup box without exiting the program.

Help - Takes you to the Help website for written instructions and instructional videos.

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