Scan Entry Report
This report will provide a user with all the locations of which a staff member has been scanned.
Menu location
Attendance > Entry > Location Scanning
How To:
Go to Action > Staff > Scan Entry Report.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
From Time and To Time - A set of times that limits the selection of records for the report to a beginning time (from) and an ending time (to) range.
Location - Select the location(s) to view all employees who have entered the selected location(s).
Select Staff Type - Select the object/function code(s) to view only the employees that have the selected object/function codes and the locations they have scanned into.
From Time / To Time - Enter the range of time, in military time, to view employees who enter the selected location(s) within that range of time.
Include HOmebase Emp. Off Site - This option allows the report to include the records of the homebase staff that have scanned at other sites.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
District - District number
School - School site number
School Abbr - School Name Abbreviation - data comes from the Sponsor Site Editor > Programs Offered tab > Name ABV field.
Staff ID - Staff identification number
Last Name - Last name of staff member
First Name - First name of staff member
Suffix - Staff member generational suffix
Location - A list of employees will be displayed with the location(s) they scanned into with a date and time.
Status - Displays if staff is scanned in or out on this scan record.
Scan In Reason - The scan in reason code and description.
Scan Out Reason - The scan out reason code and description.
Absence Reason - Employee absence code.
Create User - The user that created the record.
Change Who - Who changed record.
Change Date - Date record was changed.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
