National Clearing House Interface
This interface program will allow the user to extract student's enrollment status information in the required Clearinghouse format.
Menu
On the left navigation panel, select Student Master > Interfaces > National Clearing House Interface.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
Grades - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
PD3 - Period 3
SS Number - Student's social security number.
Student First Name - Student's first name.
Student Middle Name - Student's middle name.
Student Last Name - Student's last name.
Suffix - Student's generational suffix.
Previous Last Name - Student's last name.
Previous First Name - Student's first name.
DOB - Student's date of birth.
Student ID - Student's identification number.
Diploma Type - Student's expected diploma type at graduation.
FERPA - Family Educaitonal Rights and Privace Act. (Choose yes or no)
School Name - School name of enrollment.
ACT High School Code - ACT score.
Gender - Student's gender.
Ethnic - Student's ethnicity/race.
Economically Disadvantaged - Student is economically disadvantaged based on lunch status. (Choose yes or no)
Math 8th Grade Assessment - 8th grade math.
ELA/Reading 8th Grade Assessment - 8th grade ELA.
High School Assessment Result, Math - High School math.
High School Assessment Result, ELA/Reading - High School ELA/Reading.
LEP - Student is limited English proficient. (Choose yes or no)
Number of Semesters of Math Completed - Math semesters completed.
Dual Enrollment - Dual enrollment (Choose yes or no)
Disabled - Disabled (Choose yes or no)
School - School site number.
ED - ED
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Export - Choose the file type that your vendor has requested by clicking the choice: Comma-Quote or Fix Length.
Help - Click to view written instructions and/or videos.
