Attendance By Course and History
Video How-to
Attendance By Course and History video
YOU MUST HAVE A BELL SCHEDULE TO MAKE THIS PROGRAM WORK CORRECTLY
Menu Location
On the left navigation panel, select Attendance > Count > Attendance By Course And History.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
the field to the right of Gender to select the desired gender to be included.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Full (semester) Threshold - In two/four semester courses (all year courses), enter the number of absence days of which the programs needs to search.
Half (semester) Threshold - In one semester courses (half year courses), enter the number of absence days of which the programs needs to search.
Skip Codes - to be skipped by selecting the codes. These are absence codes that you do not want to count against the student using this report.
Students - Leave blank for all students to be selected or click in the field and place checks by the student(s) needed.
Print Break on Homeroom - This option will create a print break based on the homeroom order only.
Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Carnegie Credit Courses Only - If checked, courses with 0 credit will not show on the report.
Show Half/Full Totals in History - Defaults to being checked
Active Schedules Only - This choice will list only those schedules that are active with the date field selected.
Ignore "Do Not Post Grade" Courses - Select this option if you do not want to include sections where no grades are posted (Early Dismissal, etc.).
Address or Signature - to be printed on the letters created by this report.
Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
Update Manually Posted Grades if a manually entered grade needs to be updated with the attendance failure asterisk(*).
Marking Period that will be used in calculating absences by clicking in the field to the right and then selecting the appropriate marking period(s).
To remove students from the list that made a certain alpha grade (A, B, C, D, F) or lower, check Hide <= and then select the alpha grade from the drop down.
To remove students from the list that made a certain numeric grade (0-100) or lower, check Hide <= and then enter the numeric grade.
Marking Period to Post - If Auto Fail is to be used at the end of a grading period or semester, select the marking period to which the attendance failure asterisk(*) will be
posted by clicking in this box.
Remove from Selected Marking Period Grades - Will allow the user to remove an attendance failure asterisk (*) from the selected
Marking Periods To Remove when using the Auto Fail button. Note: This feature can only be used in conjunction with the Marking to Post feature and cannot be used as just a
way to remove asterisks. You have to be posting and removing all at one time.
Display Long Course Names - Select this option to display the long course name.
Default Language - Select the default language for the long course names.
Letters - Click the Letters button at the bottom of the setup box. (they are to be printed with this report).
Letter Options - Click in the field to the right of Letter, a box will appear.
Select the appropriate letter by selecting the small square to the left of the letter title.
Before selecting the letter, the letter can be previewed by selecting Preview at the bottom.
If the letter is appropriate, click OK and Letter Options box disappears.
OK - Click to continue
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
School - School site number
Student Name - Student's full name
GD - Student's grade of enrollment
SIDNO - Student's identification number
Homeroom - Student's homeroom teacher's name
Course - State course name
REM - This will display a "Y" if this is a remotely scheduled course.
HF - Half/Full Credits
SL - Number of semesters this course spans
CL - Number of periods this course spans
Teacher - Course teacher's name
PD - Course class period
ST Code - State course code
Section - Section number
GP1 - GP8 - Grade period 1 - 8
Total - Total for all grading periods
Start Sem - Start semester
Address - Student's mailing address line 1
A list of students appear. Some of the students will already be checked/highlighted indicating who still needs a letter generated for them. The default behavior of the program is to not print previously printed letters. The program uses the Letter Log Report to make this determination.
If you want all students to receive a letter, select the small square to the left of each name. Select print letters. The letter(s) appears ready to print.
A history of the student’s absences can be selected by clicking on the History tab. This will give a complete history of absences for all or a specific student.
Column Headers
To find definitions of commonly used column headers, follow this link: Common Column Headers.
The Auto Fail button will post failures automatically – All grades with a record type selected on the set-up will have an F* placed inside for all courses that you have selected for that student.
- Place a check beside the student’s name/course, click on Auto Fail and answer the questions.
- You can check the failures in Post Grades By Student or by clicking the Gear icon and choosing Grades.
- If the option Remove * from selected marking period grades was selected on the setup box, the user needs to choose all student`s who are to be auto failed. So do a "Select All" and then "Unselect". Now choose the students that need to be failed. Those left unselected will have the attendance failure asterisk (*) removed for the marking periods selected on the setup box.
- NOTE: Unselecting all students will not remove the attendance failure asterisk (*) from all students. It is a standard practice in JCampus that if no options are selected, then the user has selected all options. Example: If no grades are selected on the setup box, all grades have been selected for running the program. Therefore, if no students have been selected to auto fail, then all students have been selected.
- Once the Auto Fail process has been completed, the user will be provided with a list of those students who have attendance failure asterisk (*) for the selected marking period and a list of who have had the attendance failure asterisk (*) removed.
Print Options
To find the print instructions, follow this link: Standard Print Options.
