Enrollment Status Form
Video How-to
How to
These instructions will give you a printout of the form students need for documentation of enrollment.
Menu Location
On the left navigation panel, select Student Master > Lists > Enrollment Status Form
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
schools in your district.
Active Only and As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Sidno - List of students by Sidno for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of
the student list to select all students
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
the field to the right of Gender to select the desired gender to be included.
Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in
the field to the right of Ethnic to select the desired ethnic(s) to be included.
Show Remote Only - If this box is checked, the report will list only those students who come to your school from another school in the district.
Display SSN - Show the social security number on the report.
Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
the field to the right of Special Codes to select the desired special code(s) to view.
Teams - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
right of Teams to select the desired Teams(s) to view.
Sped - Special Education students, you may select All, Sped Only, or Non Sped.
Homeroom - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise
click in the field to the right of Homeroom to select the desired homeroom(s) to view.
Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the
right of Counselor to select the desired counselor(s) to view.
Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
select the desired club(s) to view.
Sports - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
To find definitions for standard setup values, follow this link: Standard Setup Options.
OK - Click here to save your selections.
Main
Column Headers
School - School of enrollment
Last Name - Student's last name
First Name - Student's first name
Middle Name - Student's middle name
SIDNO - Student's identification number
Recnum - Student's record number
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Entry'
Student Master
Find the student using the Student Master find button or the Search bar. Click the Action button at the upper right of the window. Select Enrollment Status Form from the list of Actions. A print preview will appear on the screen. If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear. Click the printer icon at the right end of the gray box for a print dialog box to appear. Click the Print button at the top left of the screen and this window will disappear. The screen will return to the Student master screen.
Method 2: Printing the form through the menu item under Student Master
Select Lists under the Student Master area on the left of the screen. Select Enrollment Status Form and the Setup Box will appear. To find definitions for standard setup values, follow this link: Standard Setup Options. For other set up values not listed in the standard set up list: Display SSN--Select this check box to include the student SSNs on the status form. Click Ok to move to the next screen. The screen will display the following information:
- The first column will be a number indicating how many records are found matching the criteria based on the setup box. The remaining columns include School, Last Name, First Name, Middle Name, Sidno, Record.
To Print the form click the Print button at the bottom of the screen. A print dialog box appears on the screen. Select the non-editing PDF version. Click Print at the bottom of the window. If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear. Click the printer icon at the right end of the gray box for a print dialog box to appear. Click the Print button at the top right of the screen and this window will disappear. Close the print preview.
