Mail Room

UNDER CONSTRUCTION!!!

This report creates a list of staff members for labels printing and various forms.

1. On the left, click on "Human Resources"
2. Under "Lists", select "Mail Room"
3. If you need instructions for setup values to be used, follow the link for Standard Setup Options.

In addition to the standard set up options on this report are:

Home Base - choose All, Yes or No - school where employee is based

Include Subs - choose, yes or no to include subs

Employee Status - choose All, Active or Separated

Marital Status - choose from married, Divorced, Widowed, etc.

DL Type - choose driver's license type, All, Commercial, Automobile, Bus, etc.

DL Expiration - choose driver's license expiration date using drop down boxes or the calendar

Object Code - choose Job Title

Function Code - choose Job Function/Responsibilities

Click OK to move to the next screen.

Definitions of Column Headers

To find definitions of commonly used columns follow this link: Common Column Headers.

In addition to the common column headers on this report are:

Hire Date - lists the first day of the employee's hire date

Separation Date - lists the first day of the employee's leave date

Separation Reason - separation reason of the staff leaving

Separation Comment - separation comment of the staff leaving

DL Type - driver's license type, All, Commercial, Automobile, Bus, etc.

DL State - driver's license state

DL Number - driver's license number

DL Expire - driver's license expiration date

HQ Areas and Methods - codes to signify All, Middle or High School area of the Highly Qualified

Cert Type - type of Certificate the employee has earned

Cert No - Certificate Number

Cert Suffix - Certificate Suffix

Cert Except - Certificate exception

Cert Area - Certificate Area

Cert Issue - Certificate issue date

Cert Exp - Certificate Expiration Date

Job Class - single alpha character to show job classification

Status - status code from the Demographic page: Board employee, State employee, Professional employee, etc.

To Print this Report

1. Click the Print button at the bottom of the screen.
2. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
3. The default print option will be PDF.
4. Click the print button on this popup and a print preview window will appear.
5. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
6. Click the print icon at the right end of this rectangle. Another print preview will appear.
7. Click the print button at the top left to print the report. Close the print preview.

To Print Labels

1. Click the Print Labels button at the bottom of the screen.
2. A print preview window will appear.
3. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
4. Click the print icon at the right end of this rectangle. Another print preview will appear.
5. Click the print button at the top left to print the report. Close the print preview.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video