Consecutive Absence Report

Video

This program displays a list of students with a specific number of consecutive absences as indicated in the setup box values. The program will also provide a means of printing letters to parents/guardians notifying them of their child's attendance status. To print a letter requires a letter to be created in the Letters module under the student Master section of JCampus software.

1. Select Attendance on the panel on the left side of the screen.
2. Under Lists, select Consecutive Absence Report.
3. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
4. The next items are not found on the standard setup options document.
   • Absences--Enter the number of consecutive absences and then select either of the following conditions
     • greater than or equal (>=) the number of absences
     • equal (=) the number of absences
     • less than or equal (<=) the number of absences
   • Select the Letter to be printed. The list of available letters comes from the Letters module under the Student Master section on the left side of the screen.
5. Click OK to move to the next screen.

NOTE--The iGear is available to view details of a student's absences.

Definitions of Column Headers

To find definitions of commonly used columns follow this link: Common Column Headers.

Select box--Click the check box for individual students that need to have a letter printed or select the box at the top of the display to select all students at one time if they are all to receive a letter

Days--number of consecutive days absent

Mother--Mother's name

Mother Home--Mother's home phone number

Mother Cell--Mother's cell phone number

Father--Father's name

Father Home--Father's home phone number

Father Cell--Father's cell phone number

Guardian--Guardian's name

Guardian Home--Guardian's home phone number

Guardian Cell--Guardian's cell phone number

Buttons at the bottom of the display

Setup--This allows you to change the values on the setup box without exiting the program.

Print--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.

Print Letters--Use this button to print letters to the parents/guardians. You must select at least one student on the report using the check box to the left of the student names.

Help--This button links to the JCampus video and written instructions.

To Print this Report

1. Click the Print button at the bottom of the screen.
2. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
3. The default print option will be PDF.
4. Click the print button on this popup and a print preview window will appear.
5. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
6. Click the print icon at the right end of this rectangle. Another print preview will appear.
7. Click the print button at the top left to print the report. Close the print preview.